Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

HAMPSHIRE COUNTY COUNCIL

The Castle

WINCHESTER

SO238UJ

Contact

Angela Timlin

Email

angela.timlin [at] hants.gov.uk

Country

United Kingdom

NUTS code

UKJ36 - Central Hampshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.hants.gov.uk

Buyer's address

https://in-tendhost.co.uk/hampshire

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/hampshire

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Landscape and External Works

Reference number

CC19799

II.1.2) Main CPV code

• 45112700 - Landscaping work

II.1.3) Type of contract

Works

II.1.4) Short description

A multi-lotted Framework Agreement to provide an effective procurement route for the maintenance, management and development of all of Hampshire's green and outdoor spaces, for the immediate and long

term benefit of Hampshire and surrounding Counties residents, and its visitors.

HCC and other Contracting Authorities will have access to a carefully selected group of providers on the framework who will have been assessed during the procurement process for their financial stability, experience,

technical and professional ability.

The overriding objectives of the Framework Agreement are:

- provide value for money,

- consistent quality of service and workmanship,

- reduce waste,

- streamline processes,

- identify and effectively manage risk,

- use of KPI's to achieve continuous improvement,

- collaborative working.

The works will typically be undertaken in but not limited to:

- country parks,

- farms,

- sites of historic interest,

- schools,

- social care centres,

- care homes.

Applicants can apply for as many lots as they wish, however if you apply for Lot 1 Small General Works, you cannot apply for Lot 2 Large General Works and vice versa.

II.1.5) Estimated total value

Value excluding VAT: £26,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
5

Maximum number of lots that may be awarded to one tenderer: 5

II.2) Description

II.2.1) Title

Small General Works

Lot No

1

II.2.2) Additional CPV code(s)

• 45112700 - Landscaping work
• 45232450 - Drainage construction works
• 45232451 - Drainage and surface works
• 45232452 - Drainage works
• 45233160 - Paths and other metalled surfaces
• 45233200 - Various surface works
• 45233251 - Resurfacing works
• 45340000 - Fencing, railing and safety equipment installation work
• 45421148 - Installation of gates
• 45432112 - Laying of paving
• 77314100 - Grassing services
• 77315000 - Seeding services
• 77340000 - Tree pruning and hedge trimming

II.2.3) Place of performance

NUTS codes

• UKJ11 - Berkshire
• UKJ25 - West Surrey
• UKJ26 - East Surrey
• UKJ27 - West Sussex (South West)
• UKJ28 - West Sussex (North East)
• UKJ3 - Hampshire and Isle of Wight
• UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
• UKK24 - Bournemouth, Christchurch and Poole
• UKK25 - Dorset
• UKL - Wales

Main site or place of performance

Predominantly in the County of Hampshire, but also covers Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and 2 activity centres in the Brecon Beacons in Wales.

II.2.4) Description of the procurement

Small General works, low value up to £20,000, comprising smaller hard landscape projects such as resurfacing, paving, retaining walls, soft landscape works to include tree and shrub planting, turfing and grass seeding, fencing and gates, including repairs to fences and smaller fencing installations, drainage solutions, damage remediation, tank installations and replacements such as waste and water tanks, minor alterations to external sites, site clearance and general grounds works. HCC intends to appoint up to 5 contractors to this Lot.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

If you apply for this Lot 1 Small General Works, you can't apply for Lot 2 Large General Works and vice versa.

II.2) Description

II.2.1) Title

Large General Works

Lot No

2

II.2.2) Additional CPV code(s)

• 45112700 - Landscaping work
• 45232450 - Drainage construction works
• 45232451 - Drainage and surface works
• 45232452 - Drainage works
• 45233160 - Paths and other metalled surfaces
• 45233200 - Various surface works
• 45233251 - Resurfacing works
• 45340000 - Fencing, railing and safety equipment installation work
• 45421148 - Installation of gates
• 45432112 - Laying of paving
• 77314100 - Grassing services
• 77315000 - Seeding services
• 77340000 - Tree pruning and hedge trimming

II.2.3) Place of performance

NUTS codes

• UKJ11 - Berkshire
• UKJ25 - West Surrey
• UKJ26 - East Surrey
• UKJ27 - West Sussex (South West)
• UKJ28 - West Sussex (North East)
• UKJ3 - Hampshire and Isle of Wight
• UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
• UKK24 - Bournemouth, Christchurch and Poole
• UKK25 - Dorset
• UKL - Wales

Main site or place of performance

Predominantly in the County of Hampshire, but also covers Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and 2 activity centres in the Brecon Beacons in Wales.

II.2.4) Description of the procurement

Large General works, higher value over £20,000, comprising larger hard landscape projects such as resurfacing, paving, retaining walls, soft landscape works to include tree and shrub planting, turfing and grass seeding, fencing and gates, including repairs to fences and smaller fencing installations, drainage solutions, damage remediation, tank installations and replacements such as waste and water tanks, minor alterations to external sites, site clearance and general grounds works. HCC intends to appoint up to 6 contractors to this Lot.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

If you apply for this Lot 2 Large General Works, you can't apply for Lot 1 Small General Works and vice versa.

II.2) Description

II.2.1) Title

Bridges, Structures and Pathways

Lot No

3

II.2.2) Additional CPV code(s)

• 45112700 - Landscaping work
• 45112710 - Landscaping work for green areas
• 45112711 - Landscaping work for parks
• 45221000 - Construction work for bridges and tunnels, shafts and subways
• 45232450 - Drainage construction works
• 45232451 - Drainage and surface works
• 45232452 - Drainage works
• 45233160 - Paths and other metalled surfaces
• 45233161 - Footpath construction work
• 45233162 - Cycle path construction work
• 45233200 - Various surface works
• 45233251 - Resurfacing works
• 45233260 - Pedestrian ways construction work
• 45247220 - Weir construction work

II.2.3) Place of performance

NUTS codes

• UKJ11 - Berkshire
• UKJ25 - West Surrey
• UKJ26 - East Surrey
• UKJ27 - West Sussex (South West)
• UKJ28 - West Sussex (North East)
• UKJ3 - Hampshire and Isle of Wight
• UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
• UKK24 - Bournemouth, Christchurch and Poole
• UKK25 - Dorset
• UKL - Wales

Main site or place of performance

Predominantly in the County of Hampshire, but also covers Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and 2 activity centres in the Brecon Beacons in Wales.

II.2.4) Description of the procurement

Bridges, Structures and Pathways - comprises vehicular, livestock, and pedestrian access improvements (ramps, steps, cattle grids, stiles etc), bridge build and repair, resurfacing and repair of tow paths, coastal walkways, etc, supply and installation of waterbody structures (moorings, weirs, etc), ditch and culvert installation and maintenance, supply and installation of seating/benches, supply and installation and maintenance of small structures, for example bird hides, etc.. HCC intends to appoint up to 4 contractors to this Lot.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2) Description

II.2.1) Title

Habitat and Recreation

Lot No

4

II.2.2) Additional CPV code(s)

• 45111220 - Scrub-removal work
• 45112360 - Land rehabilitation work
• 45112700 - Landscaping work
• 45112710 - Landscaping work for green areas
• 45112711 - Landscaping work for parks
• 45112720 - Landscaping work for sports grounds and recreational areas
• 45232451 - Drainage and surface works
• 45233160 - Paths and other metalled surfaces
• 45233200 - Various surface works
• 45233251 - Resurfacing works
• 77310000 - Planting and maintenance services of green areas
• 77340000 - Tree pruning and hedge trimming
• 90922000 - Pest-control services

II.2.3) Place of performance

NUTS codes

• UKJ11 - Berkshire
• UKJ25 - West Surrey
• UKJ26 - East Surrey
• UKJ27 - West Sussex (South West)
• UKJ28 - West Sussex (North East)
• UKJ3 - Hampshire and Isle of Wight
• UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
• UKK24 - Bournemouth, Christchurch and Poole
• UKK25 - Dorset
• UKL - Wales

Main site or place of performance

Predominantly in the County of Hampshire, but also covers Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and 2 activity centres in the Brecon Beacons in Wales.

II.2.4) Description of the procurement

Habitat and Recreation - comprising the management of habitat and recreational amenity grassland, works to include mire and scrub clearance, habitat and grassland maintenance (clearance, mowing, planting etc), hedge planting and maintenance, seasonal management of vegetation, waterbody management (canal, pond, lake, river), arboriculture works, invasive species control, animal pest control, and land, arboriculture, and habitat surveys. HCC intends to appoint up to 4 contractors to this Lot.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2) Description

II.2.1) Title

Agricultural Buildings

Lot No

5

II.2.2) Additional CPV code(s)

• 45213240 - Agricultural buildings construction work
• 45213241 - Barn construction work
• 45213242 - Cowsheds construction work
• 45223800 - Assembly and erection of prefabricated structures
• 45223810 - Prefabricated constructions
• 71240000 - Architectural, engineering and planning services

II.2.3) Place of performance

NUTS codes

• UKJ11 - Berkshire
• UKJ25 - West Surrey
• UKJ26 - East Surrey
• UKJ27 - West Sussex (South West)
• UKJ28 - West Sussex (North East)
• UKJ3 - Hampshire and Isle of Wight
• UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
• UKK24 - Bournemouth, Christchurch and Poole
• UKK25 - Dorset
• UKL - Wales

Main site or place of performance

Predominantly in the County of Hampshire, but also covers Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and 2 activity centres in the Brecon Beacons in Wales.

II.2.4) Description of the procurement

Agricultural Buildings - comprising the design, installation and maintenance of small agricultural buildings (500m2 and less than 12m high), to include livestock buildings (cattle barns, milking parlours, stables, sheep pens, tec) hay barns, agricultural workshops and sheds, timber and metal construction. HCC intends to appoint up to 2 contractors to this Lot.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2) Description

II.2.1) Title

Sports and Play Facilities

Lot No

6

II.2.2) Additional CPV code(s)

• 43325000 - Park and playground equipment
• 45112700 - Landscaping work
• 45112710 - Landscaping work for green areas
• 45112720 - Landscaping work for sports grounds and recreational areas
• 45112723 - Landscaping work for playgrounds
• 45212200 - Construction work for sports facilities
• 45212210 - Single-purpose sports facilities construction work
• 45212213 - Sport markings works
• 45212220 - Multi-purpose sports facilities construction work
• 45212290 - Repair and maintenance work in connection with sports facilities
• 45232451 - Drainage and surface works

II.2.3) Place of performance

NUTS codes

• UKJ11 - Berkshire
• UKJ25 - West Surrey
• UKJ26 - East Surrey
• UKJ28 - West Sussex (North East)
• UKJ3 - Hampshire and Isle of Wight
• UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
• UKK24 - Bournemouth, Christchurch and Poole
• UKK25 - Dorset
• UKL - Wales

Main site or place of performance

Predominantly in the County of Hampshire, but also covers Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and 2 activity centres in the Brecon Beacons in Wales.

II.2.4) Description of the procurement

Sports and Play Facilities - comprising the installation, maintenance, and refurbishment, typically of multi-use games areas (MUGAs), rubberised play surfaces, natural turf pitches, synthetic turf pitches (STP's), synthetic play area, resurfacing synthetic surfaces, hard court painting and line marking, installation of lighting, suitable fencing, gates and ball stops for sports and play areas. HCC intends to appoint up to 2 contractors to this Lot.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Organisations are advised it is a condition of the framework that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by this framework in full compliance with the UK legislation.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Organisations are advised it is a condition of the framework that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by this framework in full compliance with the UK legislation.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 23

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2023/S 000-010539

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

4 December 2023

Local time

2:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

5 December 2023

Local time

10:00am

Place

Hampshire County Council

Winchester

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Electronic invoicing will be accepted with prior agreement and electronic payment via BACs is preferred.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender returndocuments by the closing date stated at IV.2.2.

How to obtain the tender documents:

The tender documents can be accessed when logged into In-Tend by selecting View Details" on the relevant tender advert and clicking "Express Interest" tab. Once in the tender there are 5 tabs - "Tender", - "ITT - documents", "Correspondence", "Clarifications", and "History".

Select the 2nd tab (ITT - documents) where you will find useful information under "Tender Details" continue to scroll down to the heading "Tender Documents Received" where you will be able to view/download the documents.

Opting in and out:

Please note you are required to "Opt In" before you can access the "My tender Return" to start populating your response.

You are required to 'Opt In' to view and complete the on-line Stage 1 Questionnaire, and the Stage 2 Lot Specific Quality Questionnaires (Stage 2 Quality Questionnaire for Lots 1, 2, 3, 4, 5, and 6). If you only wish to apply for Lots 1, 3 and 6, you will need to select 'No' for the Stage 2 Quality Questionnaire for Lots 2, 4 and 5. If you only wish to apply for Lots 2, 4 or 5, you will need to select 'No' for the Stage 2 Quality Questionnaire for Lots 1, 3, and 6. Failure to deselect the Quality Questionnaire for the Lot or Lots you do not wish to apply for will prevent you for submitting your tender return.

The "Opt Out" functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to "Opt In" at any time during the tender process if you initially decided to "Opt Out".

Other Contracting Authorities:

The framework agreement will also be available for use by the following participating public sector and local authority organisations within Hampshire and Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and Wales.

• Local Authorities

• County Councils

• Unitary Authorities

• City Councils

• District and Borough Councils

• Town & Parish Councils

• Government Departments

• Universities, Further & Higher Education establishments

• National Park Authorities

• Housing Associations

• Police Authorities, Fire and Rescue Services and all other Emergency Service organisations

• Health Services, NHS Trusts and Foundation Trusts

• All Schools within the State education system, including Maintained & Federated schools, Academies, Multi-Academy Trusts and Free schools, all Faith/Diocese schools

• Nursery schools maintained by a local Authority

• Ministry of Defence establishments

• HCC Activity Centres in the Brecon Beacons in Wales

It further includes successors to those that currently exist.

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

London

Country

United Kingdom

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