Construction Contract Leads
United Kingdom
Category Services
Type
No. of Lots 4
Status Active
Published 15th May 2024
| Reference | ocds-h6vhtk-0459e2 |
| Common Procurement Vocabulary | Vehicle-fleet management services |
| Procurement Method | Negotiated procedure with prior call for competition |
| Value | £11,591,600 |
United Kingdom
Category Services
Type
No. of Lots 4
Status Active
Published 15th May 2024
| Reference | ocds-h6vhtk-0459e2 |
| Common Procurement Vocabulary | Vehicle-fleet management services |
| Procurement Method | Negotiated procedure with prior call for competition |
| Value | £11,591,600 |
Section I: Contracting entity
I.1) Name and addresses
FIRST RAIL HOLDINGS LIMITED
8th Floor,The Point, 37 North Wharf Road
LONDON
W21AF
Contact
Maria Banuls
maria.banuls [at] firstrail.com
Country
United Kingdom
NUTS code
UKI32 - Westminster
Companies House
05154485
Internet address(es)
Main address
I.1) Name and addresses
First Greater Western Limited
Milford House, 1 Milford Street, Swindon, Wiltshire, SN1 1HL
Swindon, Wiltshire
SN1 1HL
Contact
Maria Banuls
maria.banuls [at] firstrail.com
Country
United Kingdom
NUTS code
UK - United Kingdom
Companies House
05113733
Internet address(es)
Main address
I.1) Name and addresses
FIRST MTR SOUTH WESTERN TRAINS LIMITED (SWR)
8th Floor, The Point, 37 North Wharf Road, London W2 1AF
London
W2 1AF
Contact
Maria Banuls
maria.banuls [at] firstrail.com
Country
United Kingdom
NUTS code
UK - United Kingdom
Companies House
07900320
Internet address(es)
Main address
https://www.southwesternrailway.com/
I.1) Name and addresses
Tram Operations Limited (TOL)
Tramlink Depot, Coomber Way, Croydon, CR0 4TQ
Croydon
CR0 4TQ
Contact
Maria Banuls
maria.banuls [at] firstrail.com
Country
United Kingdom
NUTS code
UK - United Kingdom
Companies House
03097532
Internet address(es)
Main address
https://www.tramoperationsltd.com/
I.1) Name and addresses
FIRSTBUS (SOUTH) LIMITED
8th Floor, The Point, 37 North Wharf Road, London W2 1AF
London
W2 1AF
Contact
Maria Banuls
maria.banuls [at] firstrail.com
Country
United Kingdom
NUTS code
UK - United Kingdom
Companies House
03261587
Internet address(es)
Main address
https://www.firstbus.co.uk/about-us/our-companies
I.1) Name and addresses
FIRSTBUS (NORTH) LIMITED
8th Floor, The Point, 37 North Wharf Road, London W2 1AF
London
W2 1AF
Contact
Maria Banuls
maria.banuls [at] firstrail.com
Country
United Kingdom
NUTS code
UK - United Kingdom
Companies House
03261484
Internet address(es)
Main address
https://www.firstbus.co.uk/about-us/our-companies
I.1) Name and addresses
FIRST SOUTH YORKSHIRE LIMITED
Olive Grove, Sheffield, South Yorkshire, United Kingdom, S2 3GA
South Yorkshire
S2 3GA
Contact
Maria Banuls
maria.banuls [at] firstrail.com
Country
United Kingdom
NUTS code
UK - United Kingdom
Companies House
02332529
Internet address(es)
Main address
https://www.firstbus.co.uk/about-us/our-companies
I.2) Information about joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://redirect.transaxions.com/events/CkOkO
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://redirect.transaxions.com/events/CkOkO
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Leased Ancillary Vehicles and Fuel Card Management
II.1.2) Main CPV code
- 50111100 - Vehicle-fleet management services
II.1.3) Type of contract
Services
II.1.4) Short description
Tender for the provision of Leased Ancillary Vehicles services including service, maintenance, and other supporting services such as fuel cards for the following FirstGroup Companies ('the Client') across the UK and Ireland:
● First Bus (North) and (South) Limited (Bus)
● First Greater Western Limited (GWR)
● FIRST MTR SOUTHWESTERN TRAINS LIMITED (SWR)
● Tram Operations Limited (TOL)
II.1.5) Estimated total value
Value excluding VAT: £11,591,600
II.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
4
Maximum number of lots that may be awarded to one tenderer: 4
II.2) Description
II.2.1) Title
Leased Ancillary Vehicles for Bus +Rail (GWR+ SWR+TOL)
Lot No
1
II.2.2) Additional CPV code(s)
- 50111100 - Vehicle-fleet management services
II.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- IE - Ireland
II.2.4) Description of the procurement
- Quotation, order and delivery of leased vehicles
- Service and maintenance of leased vehicles:
(a) Breakdown, Roadside Assistance and Recovery Services
(b) Vehicle Downtime
(c) MOT Management
(d) Accident and Fines Management
(e) Insurance Management support
(f) Managing Clients Account
(g) Fleet Management System
- Car/Van short term rental
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £8,229,600
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 2,057,400.00 £, therefore the total estimated contract value is 10,287,000.00 £ for the full 5 year term.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Leased Ancillary Vehicles for Bus
Lot No
2
II.2.2) Additional CPV code(s)
- 50111100 - Vehicle-fleet management services
II.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- IE - Ireland
II.2.4) Description of the procurement
- Quotation, order and delivery of leased vehicles (around 160 vehicles for the length of the contract)
- Service and maintenance of leased vehicles:
(a) Breakdown, Roadside Assistance and Recovery Services
(b) Vehicle Downtime
(c) MOT Management
(d) Accident Management
(e) Insurance Management support
(f) Managing Clients Account
(g) Fleet Management System
- Car/Van short term rental
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £4,800,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension £1,200,000.00 , therefore the total estimated contract value is 6,000,000 £ for the full 5 year term.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Leased Ancillary Vehicles for Rail (GWR+ SWR+TOL)
Lot No
3
II.2.2) Additional CPV code(s)
- 50111100 - Vehicle-fleet management services
II.2.3) Place of performance
NUTS codes
- UK - United Kingdom
II.2.4) Description of the procurement
- Quotation, order and delivery of leased vehicles (around 120 vehicles for the length of the contract)
- Service and maintenance of leased vehicles:
(a) Breakdown, Roadside Assistance and Recovery Services
(b) Vehicle Downtime
(c) MOT Management
(d) Accident and Fines Management
(e) Insurance Management support
(f) Managing Clients Account
(g) Fleet Management System
- Car/Van short term rental
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £3,429,600
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 857,400 £, therefore the total estimated contract value is 4,287,000 £ for the full 5 year term.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Fuel Cards Management for Bus +Rail (GWR+ SWR+TOL)
Lot No
4
II.2.2) Additional CPV code(s)
- 30163100 - Agency fuel cards
- 50111110 - Vehicle-fleet-support services
II.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- IE - Ireland
II.2.4) Description of the procurement
The Supplier shall implement a process for the management of the Client fuel cards when requested by the Client. This includes but is not limited to:
• liaison with fuel card suppliers (in case of not being the direct supplier) to ensure effective operation of the fuel card scheme
• cancellation of cards with the fuel card supplier (in case of not being the direct supplier) immediately upon notification of loss or theft
• issue of new and replacement cards to the driver
- Fuel Card program
• Accepted at a wide range of fuel stations.
• Ability to set spending limits and restrictions.
• Detailed reporting and tracking of fuel expenses.
• Cards valid for different fuel type and for electric vehicles
• Option to have access to wild cards, i.e., not linked to vehicles and cards linked to vehicles.
- Fuel Card System to manage fuel/EV cards (manage orders, cancellations, reporting etc.)
-Account Management
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £3,362,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 840500 £, therefore the total estimated contract value is 4202500£ for the full 5 year term.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure with prior call for competition
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
14 June 2024
Local time
5:00pm
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.4) Procedures for review
VI.4.1) Review body
First Rail Holdings Limited
8th Floor, The Point, 37 North Wharf Road, London W2 1AF
London
W2 1AF
Country
United Kingdom