Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Newport City Homes

Nexus House, Mission Court, Lower Dock Street

Newport

NP20 2DW

Contact

Huw Price

Email

huw.price [at] newportcityhomes.com

Telephone

+44 1633381111

Country

United Kingdom

NUTS code

UKL21 - Monmouthshire and Newport

Internet address(es)

Main address

https://www.newportcityhomes.com/

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0869

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://nch.delta-esourcing.com/tenders/UK-UK-Newport:-Repair-and-maintenance-services./85D6QR6D92

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://nch.delta-esourcing.com/tenders/UK-UK-Newport:-Repair-and-maintenance-services./85D6QR6D92

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://nch.delta-esourcing.com/tenders/UK-UK-Newport:-Repair-and-maintenance-services./85D6QR6D92

I.4) Type of the contracting authority

Other type

Housing Association

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Disrepair Works

Reference number

NCH/AIMP/2338

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Newport City Homes is looking to compliment it's internal trades team with a contractor to undertake miscellaneous disrepair works in customer occupied properties.

II.1.5) Estimated total value

Value excluding VAT: £1,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKL21 - Monmouthshire and Newport

Main site or place of performance

Various properties in the Newport area of South Wales.

II.2.4) Description of the procurement

Newport City Homes is looking to compliment it's internal trades team with a contractor to undertake miscellaneous disrepair works on an as and when required basis, in occupied properties owned by Newport City Homes.

The form of contract will be a Joint Contracts Tribunal (JCT) Measured Term Contract (MTC) 2016. There will be no guaranteed volumes or values of work under the proposed contract as the disrepair works will on an as and when required basis.

Potential types of disrepair works may include but are not limited to general building (including some external works and fencing), roofing and rainwater goods, scaffolding and garden and external works.

The estimated annual works value is 200,000 GBP (excl. VAT), and the average estimated works order is 1,800 GBP (excl. VAT).

When disrepair works are required by Newport City Homes, the successful contractor will be responsible for making contact with Newport City Homes customers to arrange appointments for disrepair works to be undertaken in customer occupied properties

All requirements and works delivered must comply with the National Housing Federation (NHF) Responsive and Void Property Works Schedule of Rates (SOR – Long Descriptions) version 7.2. (“NHF SOR”). The contract is to be priced using a percentage price adjustment against this SOR using the bespoke Pricing Schedule issued with the Invitation To Tender (ITT) documents.

The initial contract period will be for 36 months for 36 months with extension options that may be offered incrementally by NCH up to a maximum of 24 months. Contract extensions will be offered at the discretion of Newport City Homes and will be subject to the performance of the appointed contractor.

Recent press releases will show NCH has commenced a journey to merge with Melin Homes to create a new organisation. Once this process is complete the contract will be novated to the new organisation.

Please refer to the Invitation to Tender (ITT) documents for full details of the requirements.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Following the initial contract period of 36 months, contract extensions may be offered incrementally at the discretion of Newport City Homes up to a maximum period of 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the Invitation To Tender (ITT) documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

28 June 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

Welsh, English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

28 June 2024

Local time

12:00pm

Place

Procurement Services at Newport City Homes (electronic opening)

Information about authorised persons and opening procedure

Authorised Newport City Homes Officers.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.

Newport City Homes reserves the right to award the contract in whole or part.

Newport City Homes reserves the right to annul the tendering process and not award any contract.

All documents to be priced in GBP and all payments will be made in GBP.

All documents to be priced in GBP excluding VAT.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As stated in the Invitation To Tender (ITT) documents.

(WA Ref:141061)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

Newport City Homes will incorporate a standstill period at the point information on the award of the contract is communicated to bidders.

That notification will provide full information on the award decision. The standstill period,

which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to

clarify or query the award decision before the contract is entered into. The UK Public

Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of

harm by a breach of the rules to take action in the High Court (England, Wales and Northern

Ireland).

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