Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Northern Ireland Housing Executive

2 Adelaide Street

Belfast

BT2 8BP

Contact

CHRISTOPHER BROWN

Email

CHRISTOPHER.BROWN [at] NIHE.GOV.UK

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etendersni.gov.uk/epps

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://etendersni.gov.uk/epps

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

CTO141 - COMPREHENSIVE SERVICING AND MAINTENANCE CONTRACT FOR PASSENGER LIFTS

II.1.2) Main CPV code

• 50750000 - Lift-maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

In accordance with the Procurement Policy Note 01/21 – Scoring Social Value, this Contract will deliver measurable social value outcomes. Under this Procurement the successful Economic Operator will be required to support the Contracting Authority's social value objectives. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value. The purpose of this contract and the service is to ensure that the Contracting Authority meets its statutory obligation as a landlord by carrying out planned preventative and responsive maintenance with a minimum of unplanned downtime or breakdowns, and to allow minor tasks/repairs to be carried out at short notice in respect of the Contracting Authority's passenger lifts, including a platform lift. The service is to provide servicing and maintenance of the Contracting Authority's passenger lifts in multi storey buildings, offices and other buildings across Northern Ireland. Refer to Tender Documents for more information.

II.1.5) Estimated total value

Value excluding VAT: £950,036

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services
• 50710000 - Repair and maintenance services of electrical and mechanical building installations

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

In accordance with the Procurement Policy Note 01/21 – Scoring Social Value, this Contract will deliver measurable social value outcomes. Under this Procurement the successful Economic Operator will be required to support the Contracting Authority's social value objectives. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value. The purpose of this contract and the service is to ensure that the Contracting Authority meets its statutory obligation as a landlord by carrying out planned preventative and responsive maintenance with a minimum of unplanned downtime or breakdowns, and to allow minor tasks/repairs to be carried out at short notice in respect of the Contracting Authority's passenger lifts, including a platform lift. The service is to provide servicing and maintenance of the Contracting Authority's passenger lifts in multi storey buildings, offices and other buildings across Northern Ireland. Refer to Tender Documents for more information.

II.2.5) Award criteria

Quality criterion - Name: Quality Questionnaire / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £950,036

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

A new procurement competition may be run prior to the end of this Contract.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Refer to Tender Documents.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The estimated value shown in sections II.1.5 and II.2.6 represents the estimated value made up of the full anticipated duration of the Contract. This is inclusive of the initial Service Period, the potential extension options (inclusive of the anticipated servicing, immediate and necessary works costs) and a potential £50,000 relief payment for reconfiguring/reprogramming of the auto diallers should this be required. This is not expected to be payable if the auto diallers do not need reconfigured/reprogrammed. The estimated values shown herein are therefore NOT annual values.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Please refer to the Selection Questionnaire Pack for further information.

III.1.3) Technical and professional ability

List and brief description of selection criteria

Please refer to the Selection Questionnaire Pack for further information.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to Document Pack for further information.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

26 July 2024

Local time

3:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 26 January 2025

IV.2.7) Conditions for opening of tenders

Date

26 July 2024

Local time

3:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.3) Additional information

If you are interested in tendering, and you have not already done so, you must register with: https://etendersni.gov.uk/epps/home.do. Tenders will ONLY be accepted if submitted through eTendersNI and no tender documentation will be provided via email. eTendersNI is not a Housing Executive managed system. Should you experience any difficulties or have any questions regarding the system, please contact the eTendersNI help desk.

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

Chichester Street

Belfast

Country

United Kingdom

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