Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Staffordshire County Council

Tipping Street

STAFFORD

ST162DH

Email

michelle.davies [at] staffordshire.gov.uk

Country

United Kingdom

NUTS code

UKG2 - Shropshire and Staffordshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.staffordshire.gov.uk/Homepage.aspx

Buyer's address

https://supplierlive.proactisp2p.com/Account/Login

I.1) Name and addresses

Cannock Chase District Council

Cannock

Email

michelle.davies [at] staffordshire.gov.uk

Country

United Kingdom

NUTS code

UKG2 - Shropshire and Staffordshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.cannockchasedc.gov.uk/

I.1) Name and addresses

South Staffordshire District Council

South Staffordshire

Email

michelle.davies [at] staffordshire.gov.uk

Country

United Kingdom

NUTS code

UKG2 - Shropshire and Staffordshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.sstaffs.gov.uk/

I.1) Name and addresses

Stafford Borough Council

Stafford

Email

michelle.davies [at] staffordshire.gov.uk

Country

United Kingdom

NUTS code

UKG2 - Shropshire and Staffordshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.staffordbc.gov.uk/

I.1) Name and addresses

Staffordshire Police and Staffordshire Fire and Rescue Service

Staffordshire

Email

michelle.davies [at] staffordshire.gov.uk

Country

United Kingdom

NUTS code

UKG - West Midlands (England)

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.staffordshire.police.uk/

I.2) Information about joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://supplierlive.proactisp2p.com/Account/Login

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://supplierlive.proactisp2p.com/Account/Login

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for the Provision of Service and Maintenance of Passenger Lifts

Reference number

IA3356

II.1.2) Main CPV code

• 50750000 - Lift-maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

The tender shall be for the provision of a service only contract for the Servicing and Maintenance of passenger, platform, incline step and goods lifts.

The object is to ensure maximum safety and to maintain the clients plant in the best possible condition and to fulfil the client's liability under the current legislation assigned in the Health and Safety at Work Act, Lifting Operations and Lifting Equipment Regulations (LOLER) and all other relevant statutory requirements.

Responsive Maintenance

There is a requirement for the successful contractor to provide a 24/7 callout facility as part of this specification with response times listed in Section 1.11 - Callouts.

This framework includes no guarantee of orders for remedial works following the completion of Servicing of passenger, platform, incline step and goods lifts.

Properties

This framework is to enable the servicing and maintenance of Staffordshire County Council's Corporate properties and LEA Maintained Schools.

Additionally, the Managing Agent may use the framework for some or all its customers' 200+ Academy, Fire Service and other properties.

There are currently approximately 108 properties on contract that are expected to be transferred to this framework. Most are in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire, Greater Manchester and the West Midlands.

The properties include all types of buildings operated by a Local Authority including (but not limited to) educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.

Please note this is a Single Supplier Framework.

II.1.5) Estimated total value

Value excluding VAT: £800,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 42416100 - Lifts

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

Main site or place of performance

Staffordshire

II.2.4) Description of the procurement

Open threshold process to award a Single Supplier Framework Agreement.

The tender opportunity will be undertaken through the Authority's e-tendering system Proactis https://supplierlive.proactisp2p.com

Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3356.

Any questions regarding this opportunity should go through the 'message function'.

Please do not contact the Buyer direct.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £800,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 October 2024

End date

30 September 2028

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Options to extend for a further 2 x 12 month to the 30 September 2027 and 30 September 2028

II.2.14) Additional information

Please note Stafford Borough Council, Cannock Chase District, South Staffordshire Council and Staffordshire Police and Staffordshire Fire and Rescue Service are not responsible for this procedure, they are a named organisation who may call off from the Framework.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.3) Technical and professional ability

List and brief description of selection criteria

Staffordshire County Council require its successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:

To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link https://ssip.org.uk/members/#

Valid and compliant member of an independent pre-qualification accrediting body. For example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.

Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above

Note 2 - where brand names are mentioned, the Authority will consider equivalents

Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award

PAS91 C4: Health and safety: policy and capability or provide an exemption (details provided in the Questionnaire).

Suppliers are required to make sure trained members of staff meet the competency requirements detailed in points below:

NQV Level 3 (minimum for servicing and repair): Lift Servicing (REQUIRED) and Lift Repair (REQUIRED)

All personnel working on electrical equipment must be suitably qualified to do so, especially for 3 phase supplies and appliances. City & Guilds 2382 qualification (IET 18th Edition Wiring Regulations) (required)

Competency for testing equipment which is directly wired into the electrical supply e.g. via a spur unit or electrical isolator etc. (i.e. any appliance not terminated via a 13 amp plug).

Please evidence the tenderer is a member of the Lift and Escalator Industry Association (or approved equivalent) in the appropriate categories for the work.

All personnel must have undertaken asbestos awareness training within the past 12 months accredited by UKATA, IATP or equivalent.

All personnel must evidence recent training for working at heights (within 5 years).

All personnel must evidence recent training for any specific working at heights equipment such as ladders, scaffold towers, MEWP's or safe use of lanyard and harnesses as required by the site conditions and bespoke risk assessment (within 5 years).

Any personnel utilised on this contract must have an Enhanced DBS check

PLEASE REFER TO THE PROCUREMENT DOCUMENTATION FOR MORE DETAIL

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

15 July 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

15 July 2024

Local time

1:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Staffordshire County Council

Stafford

Country

United Kingdom

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