Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Kent County Council

Invicta House

Maidstone

ME14 1XX

Email

marie.lewzey [at] kent.gov.uk

Country

United Kingdom

NUTS code

UKJ4 - Kent

Internet address(es)

Main address

http://www.kent.gov.uk

Buyer's address

http://www.kent.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.kentbusinessportal.org.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.kentbusinessportal.org.uk/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

SC24002 Road Asset Renewal Contract (RARC)

Reference number

DN707530

II.1.2) Main CPV code

• 45000000 - Construction work

II.1.3) Type of contract

Works

II.1.4) Short description

The Road Asset Renewal Contract (RARC) focuses on asset management and serves as the principal delivery method for planned road pavement renewal and reconstruction works across Kent.

These works are required to effectively manage the Kent County Council’s (KCC) pavement assets by replacing deteriorated areas which have reached the end of their useful life. Preservation works are also carried out to prolong the life of areas which are starting to deteriorate.

These works are critical to KCC’s effective asset management and maintenance of its road network, allowing KCC to provide long lasting road surfaces and structural repairs, reducing the growth of the Council’s road maintenance backlog and preventing future potholes.

The renewal schemes typically delivered via this contract range from small resurfacing schemes to large reconstruction works which completely replace the failed road structure and foundations.

The scope of work at each site typically involves:

• Cold milling of the top layers of the road structure

• Repaving with an asphalt surface and/or binder course

• Adjustments to covers and replacement of road markings and road studs as needed.

For sites near traffic signals, there may be a need to replace the traffic loops. Anticipated working conditions include road closures and night-time operations, with defined time restrictions in place.

The scope of work under this contract also includes some ad-hoc road reconstruction and other civils works, schemes, and projects.

This contract will not be lotted. KCC is seeking one contractor to deliver works across all districts in Kent.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

II.2.4) Description of the procurement

This contract will ensure delivery of KCC’s programmed renewal works. The scope of these works varies between each site but generally entails milling off the top layers of the road structure and repaving with a new asphalt surface. With deeper, more structural repairs carried out where needed.

All sites typically include adjustments to drain covers and replacement of road markings and road studs where required. Sites approaching traffic signals may require the replacement of the traffic loops. Most sites will require road closures and night-time working with working restrictions in place with defined times.

Alongside these routine works, occasional specialist works will be needed to respond to and repair unpredictable asset failures, such as road collapses. It may also include small to medium sized civils works, schemes, and projects.

The programme consists of multiple sites. There are several phases of work throughout the contract period, with routine work carried out typically between January and November each year.

This contract will not be lotted. The Council is seeking one contractor to deliver works across all districts in Kent.

Work is not guaranteed within the contract; however, the expected annual value for this contract is expected to be in the region of £20-25million. The expected total contract value for this contract equates to an expected £200-250million. This is broken down as follows:

• Initial Term (5 years, or 60 months) totalling £100-125 million.

• Optional Extension Term (up to 5 years, or 60 months) totalling £100-125 million.

However, to allow for any future increases in government or KCC funding, any future inflation, and any other unexpected but in-scope spend, the total maximum contract value will be advertised as £400m.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

Yes

Description of renewals

The 120-month (10-year) total contract duration will be broken down as follows:

- Initial Contract Term: 60-Months (5-years) expected start date of 01 April 2025

- Optional Contract Extension: This will be a maximum of 60-months (5-years). The Council expects that the optional extension(s) will be structured as 36 + 24 months (3 + 2 years). However, the Council reserves the right to opt for the extension in individual one-year increments, multiple single yearly periods, or as the entire 5-year duration.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

31 July 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Kent County Council

Sessions House

Maidstone

ME14 1XQ

Country

United Kingdom

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