Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Leicestershire County Council

County Hall, Leicester Road, Glenfield

Leicester

LE3 8RA

Contact

Mr Luke Rawle

Email

luke.rawle [at] leics.gov.uk

Telephone

+44 1163052043

Country

United Kingdom

NUTS code

UKF22 - Leicestershire CC and Rutland

Internet address(es)

Main address

https://www.eastmidstenders.org/index.html

Buyer's address

https://www.eastmidstenders.org/index.html

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://procontract.due-north.com/Advert/Index?advertId=2d39e093-854a-ef11-812d-005056b64545

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://procontract.due-north.com/Advert/Index?advertId=2d39e093-854a-ef11-812d-005056b64545

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Scheduled Servicing and Associated Services to the Council owned Waste Management Fleet of JCB Machines

Reference number

DN734810

II.1.2) Main CPV code

• 50100000 - Repair, maintenance and associated services of vehicles and related equipment

II.1.3) Type of contract

Services

II.1.4) Short description

This Procurement will establish a Contract for servicing, repair and maintenance (R&M), and Telematics, services for the Council’s JCB machine fleet providing waste management handling operations at the Council’s Waste Transfer Stations at Bardon, Loughborough, Whetstone and Kibworth, and at the Recycling and Household Waste Site at Whetstone.

II.1.5) Estimated total value

Value excluding VAT: £1,100,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 42400000 - Lifting and handling equipment and parts
• 50100000 - Repair, maintenance and associated services of vehicles and related equipment

II.2.3) Place of performance

NUTS codes

• UKF22 - Leicestershire CC and Rutland

II.2.4) Description of the procurement

The contract will be a Measured Term Contract with a maximum Contract Term of 10 years and will comprise of;

• Preplanned activities - Scheduled Servicing

• Fixed term services – Machine Telematics

• Regular services - Annual certification requirements

• Emergency Response services – Ad hoc breakdown and repair requirements.

The first Agreement Term for the Scheduled Servicing of an individual machine shall be 5 years, commencing on a Commencement Date being whichever is the earlier of :

• Either the fifth anniversary of the machine’s delivery (being a new machine when delivered)

• Or on completing a total 5000 hours of operation (as displayed on the machine Livelink data)

And shall for each machine expire on a date whichever is the earliest of:

• Either five years from the Commencement Date;

• Or on completing a total of 10000 hours of operation (as displayed on the machine Livelink data)

The Contract Term for Telematics (JCB Livelink) for each machine shall be period of five years commencing on the fifth anniversary of the machine’s delivery date.

The Contract Term for the delivery of Ad Hoc Services shall be the Measured Term Contract Term. (10 years)

The Council may at its absolute discretion, and with the agreement of the tenderer, extend the Agreement Term for Scheduled Servicing, and/or the Contract for Telematics Services, for an individual machine in periods of up to 12 months or 1000 hours of operation but no Agreement or Contract Term shall extend beyond the Measured Term Contract Term except in the circumstances specified below.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,100,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

27 August 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

27 August 2024

Local time

12:05pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

High Court of Justice

London

Country

United Kingdom

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