Construction Contract Leads
South East
Category Services
Type
No. of Lots 2
Status Active
Published 7th Aug 2024
| Reference | ocds-h6vhtk-048845 |
| Common Procurement Vocabulary | Building services |
| Procurement Method | Open procedure |
| Value | £3,500,000 |
South East
Category Services
Type
No. of Lots 2
Status Active
Published 7th Aug 2024
| Reference | ocds-h6vhtk-048845 |
| Common Procurement Vocabulary | Building services |
| Procurement Method | Open procedure |
| Value | £3,500,000 |
Section I: Contracting authority
I.1) Name and addresses
Thrive Homes
Westside, London Rd
Hemel Hempstead
HP3 9TD
Contact
Procurement
procurement [at] effefftee.co.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.thrivehomes.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
Orpington
BR6 0JA
Contact
Procurement Team
procurement [at] effefftee.co.uk
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
Tenders or requests to participate must be submitted electronically via
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PR-10305-Thrive Homes Cleaning and Grounds Maintenance Contracts
II.1.2) Main CPV code
- 71315000 - Building services
II.1.3) Type of contract
Services
II.1.4) Short description
The delivery of Cleaning and Grounds Maintenance Services to schemes and estates owned and managed by Thrive Homes. Lot 1 is Cleaning Services with estimated annual value of 400,000.00 GBP. Lot 2 is Grounds Maintenance Services with estimated annual value of 300,000.00 GBP.
It is intended that the Grounds Maintenance Services contract will commence in February 2025, and that the Cleaning Services contract will commence in April 2025. Both contracts are subject to annual reviews by Thrive Homes, and are intended to run for a period of three years with the option for renewal for an extension of up to a further two years. The maximum duration of the contracts is therefore five years. The total contract value(s) within this notice are therefore subject to review and are not guaranteed. The total contract value(s) is also subject to inflation.
II.1.5) Estimated total value
Value excluding VAT: £3,500,000
II.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
II.2.1) Title
Cleaning Services
Lot No
1
II.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90910000 - Cleaning services
II.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Hertfordshire, Buckinghamshire, Bedfordshire and Oxfordshire
II.2.4) Description of the procurement
- Routine cleaning and window cleaning services to internal and external communal areas of schemes including schemes housing elderly customers, supported/sheltered housing and those in need of extra support.
- Reactive cleaning services to internal and external communal areas of schemes
- Other site-based tasks which may be carried out on a routine or reactive basis
- The removal of litter, fly tipping and bulk refuse.
II.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 40
Quality criterion - Name: Interview / Weighting: 20
Price - Weighting: 40
II.2.6) Estimated value
Value excluding VAT: £2,000,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
It is intended that the contract will run for a period of three years with the option for renewal for an extension of up to a further two years. The maximum duration of the contract is therefore five years. The total contract value in this notice is subject to review and therefore not guaranteed.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Grounds Maintenance Services
Lot No
2
II.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77342000 - Hedge trimming
II.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
within and around Hertfordshire, Buckinghamshire, Bedfordshire and Oxfordshire
II.2.4) Description of the procurement
- Litter Collection, Sweeping and Clearance of Debris
- Grass Cutting and Maintenance
- Path maintenance – moss and leaf clearance
- Edging
- Grass Reseeding / Turfing
- Supply of Planting Material, mainly shrubs and roses
- Shrub Maintenance
- Rose Maintenance
- Hedge Maintenance
- Trees – the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification, reactive tree works, removal of epicormic growth, tree surveys (contract commencement to determine tree maintenance requirements)
- Snow Clearing and Gritting
- Grounds maintenance tasks associated with the maintenance of children’s play areas
Inspection, cleaning of landscape furniture including bench seats, litter bins and dog waste bins, notice boards and signs
II.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 40
Quality criterion - Name: Interview / Weighting: 20
Price - Weighting: 40
II.2.6) Estimated value
Value excluding VAT: £1,500,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
It is intended that the contract will run for a period of three years with the option for renewal for an extension of up to a further two years. The maximum duration of the contract is therefore five years. The total contract value in this notice is subject to review and therefore not guaranteed.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section III. Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
17 September 2024
Local time
12:00pm
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date
17 September 2024
Local time
12:30pm
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=232462.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:232462)
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
Country
United Kingdom
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
Country
United Kingdom
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom