Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Future Academies

Lupus Street

London

SW1V 3AT

Contact

Rachel OGrady

Email

rachel.ogrady [at] rivapartnership.co.uk

Telephone

+44 7887915213

Country

United Kingdom

NUTS code

UKI - London

Internet address(es)

Main address

https://www.futureacademies.org

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-London:-School-cleaning-services./P7847EBZU4

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Future Academies - Cleaning Tender

II.1.2) Main CPV code

• 90919300 - School cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

The successful contractor will be expected to deliver excellent cleaning services to the 9 schools within Future Academies

II.1.5) Estimated total value

Value excluding VAT: £7,128,723

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKI - London

Main site or place of performance

LONDON

II.2.4) Description of the procurement

Future Academies, our schools:

1.Barclay Academy

2.Future Academies Watford

3.Laureate Academy

4.Millbank Gardens Primary Academy

5.Phoenix Academy

6.Pimlico Primary Academy

7.Pimlico Academy

8.The Grange Academy

9.Trinity Academy

More information with regards to Future Academies can be obtained here: https://www.futureacademies.org

All nine schools listed above are participating in this tender. Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new cleaning contract may, at the Trust’s discretion, be added to this contract.

Tender information:

The successful tenderer will be required to provide cleaning services to the Schools. The contract term being tendered is for three years 1st April 2025 – 31st March 2028. There is an option for a further extension period for up to two additional years, extending the contract to 31st March 2030.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at all of the Schools within the Trust. This includes both core term-time cleaning over the 190 days of the academic year, plus periodic deep cleaning throughout the year, ensuring a comprehensive approach to maintaining high standards.

The Trust is keen to secure one provider to deliver cleaning services to all schools. The Trust requires continuity of excellence in both service delivery and management across all schools, with the bespoke requirements of each unique school taken into account and accommodated in the offer.

The Trust is keen to secure a high quality cleaning service at each school whereby students are able to enjoy excellence in education, supported by excellently kept facilities.

The Trust expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all schools, at all times. The Trust is also proud of it’s ‘family ethos’ and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.

The Trust is not obliged to accept the lowest price submitted for this tender, rather the Trust l is keen to secure ‘best value’ from this contract and to deliver a great learning environment to it’s students. Emphasis is on quality, value, ensuring the chosen provider offers the best combination of service excellence and cost-effectiveness.

Innovative and creative ideas as to how the cleaning services can be developed and improved at each school will be welcomed. The Trust seeks a contractor that is keen to work in partnership and who will deliver to it’s highest abilities, at all times and who is proactive in suggesting and implementing service enhancements.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £7,128,723

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2025

End date

31 March 2030

This contract is subject to renewal

No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/P7847EBZU4

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

4 October 2024

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

25 October 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The contracting authority reserves the right not to appoint as a result of this tender process and/ or to cancel this tender process at any time.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-School-cleaning-services./P7847EBZU4

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/P7847EBZU4

GO Reference: GO-2024830-PRO-27548758

VI.4) Procedures for review

VI.4.1) Review body

Future Academies

Lupus Street,

London

SW1V 3AT

Country

United Kingdom

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