Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

South Yorkshire Mayoral Combined Authority Group

Sheffield City Region Mayoral Combined Authority Group, 11 Broad Street West

Sheffield

S1 2BQ

Contact

Mr David Nichols

Email

david.nichols [at] southyorkshire-ca.gov.uk

Telephone

+44 1142203487

Country

United Kingdom

NUTS code

UKE3 - South Yorkshire

Internet address(es)

Main address

https://southyorkshire-ca.gov.uk/

Buyer's address

https://southyorkshire-ca.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://procontract.due-north.com/Advert/Index?advertId=bb36bad7-d656-ee11-8124-005056b64545

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://procontract.due-north.com/Advert/Index?advertId=bb36bad7-d656-ee11-8124-005056b64545

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Mechanical Engineering Service and Electrical Engineering Services - 2024 - 2027

Reference number

DN690311

II.1.2) Main CPV code

• 50712000 - Repair and maintenance services of mechanical building installations

II.1.3) Type of contract

Services

II.1.4) Short description

Planned and Reactive Mechanical Engineering Services and Planned and Reactive Electrical Engineering Services 2024 - 2027.

The strategic ambition of SYMCA is to keep people and commerce moving effectively to enable economic growth and enhance the regions environment, health, and wellbeing. This is reflected in the challenges of achieving Best Value whilst maintaining consistent good quality service delivery.

The Facilities and Assets Team plays a key role in the achieving these aims. The team and their associated Service Providers will be measured against Key Performance Indicators.

SYMCA also places great emphasis on customer care and encourages full participation of contract staff in the delivery of a high-quality service.

II.1.5) Estimated total value

Value excluding VAT: £950,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Mechanical Engineering Services

Lot No

1

II.2.2) Additional CPV code(s)

• 50712000 - Repair and maintenance services of mechanical building installations

II.2.3) Place of performance

NUTS codes

• UKE3 - South Yorkshire

II.2.4) Description of the procurement

Lot 1: Scope of the Services

1.1 The services comprise the planned and reactive maintenance/ repairs to existing mechanical engineering equipment, components and installations contained at all of SYMCA’s sites located throughout the South Yorkshire area. This principally includes HVAC, gas services, pump and plumbing maintenance and other related services. The maintenance of these will be within all current legislative and best practice guidelines. SYMCA’s sites and equipment have been subject to improvements where funding has been secured; this will continue with the further development of facilities around the County. Specifically excluded from these services are building works, Automatic Doors, Lifts, Escalators and other Specialist equipment installation services. Tenderers should note that the servicing and maintenance of Electrical equipment is being tendered at the same time as the Mechanical Services tender as a separate lot and tenderers may wish to bid for this as well.

1.2 The services will include the following:

1.2.1 sourcing, supplying and stocking of materials, components and equipment to comply with the range of requested tasks of the contract.

1.2.2 provision of a comprehensive maintenance service, incorporating out of hours service and emergency repairs (at any time) where specified.

1.2.3 repair, installation, conversion or development of mechanical facilities.

1.2.4 completion of all services within stipulated timescales during specified time periods (where appropriate) and to required quality standards / performance levels.

1.2.5 provision of a planned maintenance service, that incorporates all statutory compliance items noted in SFG20 and associated legislative requirements, including the provision of planned work schedules.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Quality criterion - Name: Presentation / Weighting: 20

Price - Weighting: 40

II.2.6) Estimated value

Value excluding VAT: £400,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

1 extension of 24 months

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Electrical Engineering Services

Lot No

2

II.2.2) Additional CPV code(s)

• 50711000 - Repair and maintenance services of electrical building installations

II.2.3) Place of performance

NUTS codes

• UKE3 - South Yorkshire

II.2.4) Description of the procurement

Lot 2: Scope of Service

2.1 The services comprise the planned and reactive maintenance/ repairs to existing electrical engineering equipment, components and installations contained at all SYMCA’s sites and on-street facilities located throughout the South Yorkshire area. This principally includes electrical systems, lighting, generators, lightning protection maintenance and other related services. The maintenance of these will be within all current legislative and best practice guidelines. SYMCA’s sites and equipment have been subject to improvements where funding has been secured; this will continue with the further development of facilities around the County. On-Street facilities include illuminated bus shelters, real time information units and travel information points. Specifically excluded from these services are building works, CCTV, access control, intruder alarms, Lifts, and other Specialist equipment installation services. Tenderers should note that the servicing and maintenance of Mechanical equipment is being tendered at the same time as the Electrical Services tender as a separate lot and tenderers may wish to bid for this as well.

2.2 The services will include the following:

2.2.1 sourcing, supplying and stocking of materials, components and equipment to comply with the range of requested tasks of the contract.

2.2.2 provision of a comprehensive maintenance service, incorporating out of hours service and emergency repairs (at any time) where specified

2.2.3 repair, installation, conversion or development of electrical facilities incorporating ‘on street’ infrastructure

2.2.4 completion of all services within stipulated timescales during specified time periods (where appropriate) and to required quality standards / performance levels.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Quality criterion - Name: Presentation / Weighting: 20

Price - Weighting: 40

II.2.6) Estimated value

Value excluding VAT: £550,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

1 extension of 24 months

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

30 November 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

30 November 2023

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

SYMCA

Sheffield

Country

United Kingdom

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