Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Colchester City Council

Rowan House, 33 Sheepen Road

Colchester

CO3 3WG

Contact

Matt Howe

Email

matthew.howe [at] colchester.gov.uk

Telephone

+44 7976794358

Country

United Kingdom

NUTS code

UKH3 - Essex

Internet address(es)

Main address

www.colchester.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Gas-appliance-maintenance-services./JS7R77B5FC

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.delta-esourcing.com/tenders/UK-title/JS7R77B5FC

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Gas Servicing & Repairs for Housing Stock

Reference number

0357

II.1.2) Main CPV code

• 50531200 - Gas appliance maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Colchester Borough Homes (CBH) on behalf of Colchester City Council (CCC) are looking to commission an experienced contractor to provide Maintenance and Repair Services as required to Colchester City Councils Housing Stock. The requirements of the contract will include: (1) Domestic Gas Servicing. (2) Domestic Oil Servicing, (3) Responsive Repairs, (4) 24 hour call-out facility, (5) Boiler Replacements, (6) Heating Installations and Upgrades, (7) Air Source Heat Pumps Servicing, (8) Maintenance of Smoke and CO Detectors (9) Void and Mutual Exchange Testing and any other services are detailed in the Specification. The contract period will be 4 years (with option to extend by two separate extensions of one year each by agreement on satisfactory performance).

II.1.5) Estimated total value

Value excluding VAT: £360,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 44621200 - Boilers
• 42511110 - Heat pumps
• 38431200 - Smoke-detection apparatus
• 42160000 - Boiler installations
• 45331110 - Boiler installation work

II.2.3) Place of performance

NUTS codes

• UKH3 - Essex

Main site or place of performance

Essex

II.2.4) Description of the procurement

To provide Maintenance and Repair Services as required to Colchester City Councils Housing Stock

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Quality criterion - Name: Social Value / Weighting: 10

Cost criterion - Name: Price / Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2024

End date

31 March 2028

This contract is subject to renewal

Yes

Description of renewals

There is provision for an extension of up to a further two years.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 6

Objective criteria for choosing the limited number of candidates:

As detailed in the Selection Questionnaire

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

27 November 2023

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

4 December 2023

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: October 2028

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Gas-appliance-maintenance-services./JS7R77B5FC" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Gas-appliance-maintenance-services./JS7R77B5FC

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/JS7R77B5FC" target="_blank">https://www.delta-esourcing.com/respond/JS7R77B5FC

GO Reference: GO-20231023-PRO-24253431

VI.4) Procedures for review

VI.4.1) Review body

The Royal Courts of Justice

London

WC2A 2LL

Telephone

+44 2079476000

Country

United Kingdom

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