Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Cannock Chase District Council

Civic Centre, Beecroft Road

Cannock

WS11 1BG

Contact

Laura Kendall

Email

laura.kendall [at] staffordshire.gov.uk

Telephone

+44 1785854656

Country

United Kingdom

NUTS code

UKG2 - Shropshire and Staffordshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.cannockchasedc.gov.uk

Buyer's address

https://supplierlive.proactisp2p.com/Account/Login#

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://supplierlive.proactisp2p.com/Account/Login#

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://supplierlive.proactisp2p.com/Account/Login#

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://supplierlive.proactisp2p.com/Account/Login#

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Electrical Inspection, Testing, Upgrade and Re-Wiring Works Contract

Reference number

IA3192

II.1.2) Main CPV code

• 45310000 - Electrical installation work

II.1.3) Type of contract

Works

II.1.4) Short description

This contract aims to deliver the following elements of work: -

• Approximately 30 full electrical re-wires per annum (primarily but not exclusively in void dwellings)

• Approximately 480 electrical upgrades per annum (focusing on electrical safety, replacement of key components and any defective fixtures and fittings)

• A programme of 1100 Electrical Installation Conditioning Reports (EICR's) with the aim that all properties will have a valid EICR in place at any given time.

II.1.5) Estimated total value

Value excluding VAT: £5,200,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 45311000 - Electrical wiring and fitting work

II.2.3) Place of performance

NUTS codes

• UKG2 - Shropshire and Staffordshire

Main site or place of performance

Staffordshire

II.2.4) Description of the procurement

A. Works will be carried out under the direction of the Employer (Cannock Chase District Council) to numerous Council Properties within the geographical limits of the Council's territory.

B. The objective of this contract is to assist the Council in meeting its corporate aims as detailed in the Corporate Plan 2022 - 26. This is accessible via the Council's website https://www.cannockchasedc.gov.uk/council/about-council/corporate-plan#:~:text=Corporate Plan 2022-26,more closely with partner organisations.

C. Over the last 25 years the Council has delivered an ongoing programme of electrical upgrading and improvement works, which has been delivered alongside the existing in- house electrical maintenance team delivering responsive maintenance and void checks.

D. This contract aims to deliver the following elements of work: -

• Approximately 30 full electrical re-wires per annum (primarily but not exclusively in void dwellings).

• Approximately 480 electrical upgrades per annum (focusing on electrical safety, replacement of key components and any defective fixtures and fittings).

• A programme of 1100 Electrical Installation Conditioning Reports (EICR's) with the aim that all properties will have a valid EICR in place at any given time.

Note: This document defines the level of work in Year One of the contract and although it is expected there will be a similar level of work in future years, this is not guaranteed. Equally, the in-house Repairs Team also employs electricians who fulfil a responsive maintenance service including void electrical checks. Consequently, the Council does not guarantee that all electrical works of the nature outlined within this contract will be undertaken by the external provider.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 65

Price - Weighting: 35

II.2.6) Estimated value

Value excluding VAT: £5,200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2024

End date

31 March 2030

This contract is subject to renewal

Yes

Description of renewals

The Agreement term will be from 1st April 2024 to 31st March 2027, with additional options to extend to 31st March 2028, 31st March 2029 and 31st March 2030.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The Agreement term will be from 1st April 2024 to 31st March 2027, with additional options to extend to 31st March 2028, 31st March 2029 and 31st March 2030.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

23 November 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

23 November 2023

Local time

1:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

This is an electronic tender. All submission must be made via the formal Contracting Authority electronic tendering platform.

All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.

How to register - follow the link to Proactis electronic tendering:

- https://supplierlive.proactisp2p.com/Account/Login

If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to

reach this contact, please immediately email the nature of the difficulty to commercial.team [at] staffordshire.gov.uk

This procurement is for a Contract between the appointed provider and the Contracting Authority, to supply predominately works on an ad-hoc call-off basis, as and when required.

The Contracting Authority or its public sector partners/Customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide.

Financing / Payment:

- payments may be made following acceptance by the banking agents of Cannock Chase District Council

Legal form of groups of providers:

- no special legal form is required by the grouping of providers but each provider will be required to be come jointly or severally responsible for the contract before acceptance.

For reference the following website outlines the Contracting Authority's policy on the Community Right to Challenge:

- http://www.staffordshire.gov.uk/business/procurement/Community-Right-toChallenge/Community-Right-to-Challenge.aspx

VI.4) Procedures for review

VI.4.1) Review body

Cannock Chase District Council

Cannock

Country

United Kingdom

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