Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

West Lothian Council

West Lothian Civic Centre, Howden South Road

Livingston

EH54 6FF

Email

Elisabeth.Plant [at] westlothian.gov.uk

Telephone

+44 1506281814

Fax

+44 1506281325

Country

United Kingdom

NUTS code

UKM78 - West Lothian

Internet address(es)

Main address

https://www.westlothian.gov.uk/

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.publictendersscotland.publiccontractsscotland.gov.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Skate Park Refurbishment Programme

Reference number

CC13108

II.1.2) Main CPV code

• 45000000 - Construction work

II.1.3) Type of contract

Works

II.1.4) Short description

There are 12 public skate parks in West Lothian Council, including the well known Livingston Skate Park (Almondvale Skate Park). The skate parks range in size and design, including full concrete and ramps.

West Lothian Council has dedicated a significant budget over the course of the next 3 years, for a professional review of the condition of all assets, as well as for any repairs required. The aim of the project is to bring all skate park assets back to a safe, fit-for-purpose condition and protect these assets long term from falling into disrepair and from closure.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

This contract spans different areas of the West Lothian Council constituency.

II.2.4) Description of the procurement

1.Investigation and Assessment Reporting of all 12 skate parks.

Delivery deadline – prior to end of financial year (31 March 2024)

Winning contractor to visit each site and carry out all necessary investigation, including any structural testing to determine the condition, safety risks, existing faults, predicted future faults etc. The findings are to be presented in a report format and highlight a list of required ‘actions’ for the Council to take forward, ranked in terms of priority. The report should also include recommendations on general improvements which the Council may consider.

2. Repair and improvement works

Delivery deadline – min. 2 projects (i.e. 2 skate parks are repaired) each financial year, with the final deadline at end of financial year 2026 (31 March 2026)

Winning contractor to carry out full repair and improvement works at the chosen skate park, including supply of materials, installation works, site works, ground works, labour, site security etc. The choice of skate park and extents of works will be agreed with the client beforehand and based on the results of the Investigation and Assessment Reporting, as carried out prior.

West Lothian Council have allocated budgets provisionally against named skate parks until 2026, however the findings of the reports may influence the designation of the budgets.

II.2.5) Award criteria

Quality criterion - Name: Technical Envalope / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

27

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

8 December 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 2 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

8 December 2023

Local time

12:00pm

Place

Electronically via PCS-T by the Qualification, Technical and Commercial evaluators.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25466. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Tenderers are asked to support the community by selecting community benefits from the attached menu. Each community benefit listed has been allocated a point value.

Community Benefits will only be released when the suppliers spend has reached or exceeded 50,000. Community benefits will be requested on an annual basis where the suppliers spend reaches or exceeds 50,000 for that year.

Benefits listed include social, environmental and economical and have been selected to provide the most needed support. Benefits will be released to multiple communities to voluntary organisations / charities supported by West Lothian Council.

It is the intention of West Lothian Council to maximise community benefits from all procurement processes.

Please note there are no technical evaluation points are available for providing community benefits.

Completed spreadsheets must be reattached here.

(SC Ref:749186)

VI.4) Procedures for review

VI.4.1) Review body

Livingston Sheriff Court

West Lothian Civic Centre, Howden South Road

Livingston

EH54 6FF

Country

United Kingdom

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