Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Devon County Council

County Hall, Topsham Road

Exeter

EX2 4QD

Contact

Mr Rob Gilbert

Email

rob.gilbert [at] devon.gov.uk

Telephone

+44 1392381675

Country

United Kingdom

NUTS code

UKK43 - Devon CC

Internet address(es)

Main address

http://www.devon.gov.uk

Buyer's address

http://www.devon.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.supplyingthesouthwest.org.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.supplyingthesouthwest.org.uk/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

CP2336-23 Devon Service Term Contracts

Reference number

DN677938

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Devon County Council (DCC) currently has a range of term contracts for the servicing, inspection and testing of mechanical and electrical plant within its Estate which come to an end on the 31st March 2024. DCC is re-procuring the services provided by these contracts to ensure on going regulatory compliance and effective operation of the installations. The services required under the contract include the servicing, inspection and testing (Planned Services) of mechanical and electrical installations covered by each Lot along with breakdowns, repairs and renewals (Reactive Services) as defined in the Invitation to Tender. The contracts typically, but not exclusively, covers offices and other corporate buildings, social care units, specialist units, farms, libraries managed by Libraries Unlimited South West*, youth centres run by DYS Space Ltd* and schools* within in Devon who subscribe to collective arrangements for the maintenance of electrical and mechanical plant which in total covers circa 395 sites and approximately 5,700 items of plant, the actual number of sites and items of plant covered will vary by Lot.

The services required have been divided into the following Lots:

Lot 1 - Air conditioning and heating plant servicing and inspection including gas tightness testing

Lot 2 – Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging Point Inspection and Servicing

Lot 3 - Automatic doors servicing and inspection

Lot 4 - Kitchen extract fan and canopy servicing and inspection

Lot 5 - Sewage treatment plant servicing and inspection

Lot 6 - Water quality inspections and thermostatic mixing valve servicing and inspection

Lot 7 - Lift servicing and inspection

Lot 8 - Lightning protection installation testing and inspection

DCC wishes to appoint a single appropriately experienced and competent contractor per Lot to undertake for provision of services across the geographical area managed by DCC. Contractors are able to bid for any number of Lots and may be awarded multiple lots. The contracts are for an initial period of four years with the option on the part of DCC to extend with the agreement of the appointed contractor for up to a further four years in 24 month increments.

* See Section VI.3. Additional information

II.1.5) Estimated total value

Value excluding VAT: £5,290,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lot 1 - Air Conditioning and Heating Plant Servicing and Inspection Including Gas Tightness Testing

Lot No

1

II.2.2) Additional CPV code(s)

• 45300000 - Building installation work
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50720000 - Repair and maintenance services of central heating
• 50730000 - Repair and maintenance services of cooler groups

II.2.3) Place of performance

NUTS codes

• UKK43 - Devon CC

II.2.4) Description of the procurement

Servicing and inspection of air conditioning and heating plant installations including undertaking gas tightness testing across approximately 285 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned). The Lot covers approximately 815 items of heating plant at 260 sites, 345 items of air conditioning/heat pump plant at 70 sites along with gas tightness testing to approximately 270 installations at 190 sites.

Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 0

Price - Weighting: 100

II.2.6) Estimated value

Value excluding VAT: £1,940,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Option to extend the contract by up to 48 months in two 24 month periods.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 2 – Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging Point Inspection and Servicing

Lot No

2

II.2.2) Additional CPV code(s)

• 45310000 - Electrical installation work
• 50711000 - Repair and maintenance services of electrical building installations

II.2.3) Place of performance

NUTS codes

• UKK43 - Devon CC

II.2.4) Description of the procurement

Periodic testing of electrical installations, the servicing and testing of fire alarms and emergency lighting installations and the test and inspection of electric vehicle charging points across a total of approximately 375 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned). The Lot covers the electrical testing at approximately 335 sites, the servicing and testing of fire alarms at approximately 260 sites and the testing of emergency lighting at approximately255 sites along with the testing and inspection of approximately 25 EV charging posts at 8 sites.

Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 0

Price - Weighting: 100

II.2.6) Estimated value

Value excluding VAT: £1,460,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Option to extend the contract by up to 48 months in two 24 month periods.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 3 - Automatic Door Servicing and Inspection

Lot No

3

II.2.2) Additional CPV code(s)

• 45300000 - Building installation work
• 50700000 - Repair and maintenance services of building installations

II.2.3) Place of performance

NUTS codes

• UKK43 - Devon CC

II.2.4) Description of the procurement

Servicing and inspection of automatic door installations at approximately 85 sites covering 175 door installations. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned).

Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 0

Price - Weighting: 100

II.2.6) Estimated value

Value excluding VAT: £140,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Option to extend the contract by up to 48 months in two 24 month periods.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 4 - Kitchen Extract Fan and Canopy Servicing and Inspection

Lot No

4

II.2.2) Additional CPV code(s)

• 45350000 - Mechanical installations
• 50700000 - Repair and maintenance services of building installations

II.2.3) Place of performance

NUTS codes

• UKK43 - Devon CC

II.2.4) Description of the procurement

Servicing and inspection of kitchen extract fan and canopy installations including cleaning of associated ducting at approximately 170 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned).

Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 0

Price - Weighting: 100

II.2.6) Estimated value

Value excluding VAT: £510,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Option to extend the contract by up to 48 months in two 24 month periods.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 5 - Sewage Treatment Plant Servicing and Inspection

Lot No

5

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services
• 90400000 - Sewage services

II.2.3) Place of performance

NUTS codes

• UKK43 - Devon CC

II.2.4) Description of the procurement

Servicing and inspection of sewage treatment plant installations at approximately 30 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned).

Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 0

Price - Weighting: 100

II.2.6) Estimated value

Value excluding VAT: £200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Option to extend the contract by up to 48 months in two 24 month periods.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 6 - Water Quality Inspections and Thermostatic Mixing Valve Servicing and Inspection

Lot No

6

II.2.2) Additional CPV code(s)

• 45330000 - Plumbing and sanitary works
• 50700000 - Repair and maintenance services of building installations

II.2.3) Place of performance

NUTS codes

• UKK43 - Devon CC

II.2.4) Description of the procurement

Water quality inspections and servicing of thermostatic mixing valve installations across a total of approximately 235 sites. The contract also includes the completion of repairs and renewals (when commissioned). The Lot covers water quality inspections at approximately 235 sites and the testing and servicing of approximately 2,615 thermostatic mixing values across 185 sites.

Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 0

Price - Weighting: 100

II.2.6) Estimated value

Value excluding VAT: £600,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Option to extend the contract by up to 48 months in two 24 month periods.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 7 - Lift Servicing and Inspection

Lot No

7

II.2.2) Additional CPV code(s)

• 45313000 - Lift and escalator installation work
• 50750000 - Lift-maintenance services

II.2.3) Place of performance

NUTS codes

• UKK43 - Devon CC

II.2.4) Description of the procurement

Servicing and inspection of lift installations across approximately 60 sites covering approximately 90 lift installations. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned).

Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 0

Price - Weighting: 100

II.2.6) Estimated value

Value excluding VAT: £280,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Option to extend the contract by up to 48 months in two 24 month periods.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 8 - Lightning Protection Installation Testing and Inspection

Lot No

8

II.2.2) Additional CPV code(s)

• 45300000 - Building installation work
• 50700000 - Repair and maintenance services of building installations

II.2.3) Place of performance

NUTS codes

• UKK43 - Devon CC

II.2.4) Description of the procurement

Testing and inspection of lightning protection system installations at approximately 105 sites. The contract also includes the completion of repairs and renewals (when commissioned).

Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 0

Price - Weighting: 100

II.2.6) Estimated value

Value excluding VAT: £160,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Option to extend the contract by up to 48 months in two 24 month periods.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2023/S 000-020166

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

12 December 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

12 December 2023

Local time

12:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Approximately 12 months prior to the end of the contract.

VI.3) Additional information

The following organisations may use the contract for servicing, inspection and testing of installations (Planned Services):

- Devon County Council

- Libraries Unlimited South West (Company Number 09822597), who currently provide public library services on behalf of DCC within Devon and DYS Space Ltd (Company Number 10229618) who currently provide youth services on behalf of DCC within Devon or any successor body to these organisations appointed by DCC. Any Planned Services commissioned by Libraries Unlimited South West or DYS Space Ltd will be subject to separate contracts with the appointed contractor.

The following organisations may use the contract for breakdowns, repair and renewal of installations (Reactive Services):

- Devon County Council

- any local authority maintained schools school within the Local Education Authority areas of Devon County Council, details of which can be found here: https://get-information-schools.service.gov.uk/, who from time to time subscribe to the collective non-profit making servicing and inspection scheme for mechanical and electrical installations known as the ‘Devon Maintenance Partnership’ which is operated by Devon County Council. Schools that currently subscribe to the Devon Maintenance Partnership are identified within the Invitation to Tender. Any Reactive Services commissioned by schools will be subject to separate contracts with the appointed contractor.

- Libraries Unlimited South West (Company Number 09822597), who currently provide public library services on behalf of DCC within Devon and DYS Space Ltd (Company Number 10229618) who currently provide youth services on behalf of DCC within Devon or any successor body to these organisations appointed by DCC. Any Reactive Services commissioned by Libraries Unlimited South West or DYS Space Ltd will be subject to separate contracts with the appointed contractor.

The authority reserves the right to cancel the procurement process at any stage. The authority does not bind itself to accept the lowest or any tender, and reserve the right not to award a contract. The authority reserves the right to award the contract in part, or to call for new tenders should they consider this necessary. Economic operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from them in connection with their participation in this procurement, whether incurred directly by them or their advisors or subcontractors and regardless of whether such costs arise as a consequence direct or indirect of any amendments to documents issued by the authority at any time, or as a consequence of the cancellation of the procurement by the authority. For the avoidance of doubt, the authority shall have no liability whatsoever to economic operators or their advisors or subcontractors, for any of their costs, including but not limited to those for any discussions or communications. Any contract(s) or agreement(s) entered into as a result of this contract notice shall be considered as a contract(s) or agreement(s) made under English law and subject to the exclusive jurisdiction of the English courts. If an economic operator considers that any information supplied by it during this procurement process is commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of that sensitivity specified. Economic operators should be aware that even where they have indicated that information is commercially sensitive, the authority may disclose it pursuant to the Freedom of Information Act 2000 in response to a request for information where such disclosure is considered to be in the public interest. Please note that the receipt by any of the authority of any materials marked ‘confidential’ or equivalent shall not be taken to mean that the authority accepts any duty of confidence by virtue of that marking.

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

Strand

London

WC2A 2LL

Country

United Kingdom

• Share
• Share
• Share