Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

East Lothian Council

John Muir House

Haddington, East Lothian

EH41 3HA

Email

procurement [at] eastlothian.gov.uk

Telephone

+44 1620827827

Country

United Kingdom

NUTS code

UKM73 - East Lothian and Midlothian

Internet address(es)

Main address

http://www.eastlothian.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.publiccontractscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.publiccontractscotland.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework for Roofing

Reference number

ELC-23-0173

II.1.2) Main CPV code

• 45000000 - Construction work

II.1.3) Type of contract

Works

II.1.4) Short description

East Lothian Council (the Council) is inviting bids from suitably qualified, competent, capable and experienced contractors for the Framework For Roofing.

There are 2 Lots for this framework:

-Lot 1: General Roofing Works

-Lot 2: Minor Roofing Works

II.1.5) Estimated total value

Value excluding VAT: £4,400,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

General Roofing Works

Lot No

1

II.2.2) Additional CPV code(s)

• 45260000 - Roof works and other special trade construction works
• 45261000 - Erection and related works of roof frames and coverings
• 45261100 - Roof-framing work
• 45261200 - Roof-covering and roof-painting work
• 45261210 - Roof-covering work
• 45261211 - Roof-tiling work
• 45261213 - Metal roof-covering work
• 45261215 - Solar panel roof-covering work
• 45261220 - Roof-painting and other coating work
• 45261221 - Roof-painting work
• 45261410 - Roof insulation work
• 45261900 - Roof repair and maintenance work
• 45261910 - Roof repair
• 45261920 - Roof maintenance work

II.2.3) Place of performance

NUTS codes

• UKM73 - East Lothian and Midlothian

Main site or place of performance

East Lothian

II.2.4) Description of the procurement

Lot 1: General Roofing Works:

Work allocated using this Lot will be for higher value roofing works than Lot 2 and comprises a range of work involving more than one trade.

The Term Maintenance Contract for Roofing is for East Lothian Council for Public and Estates Buildings and includes (but not restricted to) the following Asset Types:

-Area Housing Offices.

-Cemeteries.

-Children Centres.

-Community Centres.

-Day Centres.

-Depots.

-Halls.

-Libraries.

-Museums.

-Offices.

-Old Peoples Homes.

-Pavillions.

-Primary Schools.

-Resource Centres.

-Sports Centres.

-Public Toilets.

-Town Houses.

-Youth Centres.

-Estates Leased Properties.

-HMO Properties.

II.2.5) Award criteria

Quality criterion - Name: Relevant Experience of this type of work / Weighting: 10

Quality criterion - Name: Key Staff & Their Experience / Weighting: 5

Quality criterion - Name: Quality of Service / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 5

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £2,200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

The initial term will be for 3 years, with the option to extend once for 1 year (3+1)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. This includes an employer’s obligations under National Minimum Wage Act 1998 and the Equality Act 2010

II.2) Description

II.2.1) Title

Minor Roofing Works

Lot No

2

II.2.2) Additional CPV code(s)

• 45260000 - Roof works and other special trade construction works
• 45261000 - Erection and related works of roof frames and coverings
• 45261100 - Roof-framing work
• 45261200 - Roof-covering and roof-painting work
• 45261210 - Roof-covering work
• 45261211 - Roof-tiling work
• 45261212 - Roof-slating work
• 45261213 - Metal roof-covering work
• 45261214 - Bituminous roof-covering work
• 45261215 - Solar panel roof-covering work
• 45261220 - Roof-painting and other coating work
• 45261221 - Roof-painting work
• 45261410 - Roof insulation work
• 45261900 - Roof repair and maintenance work
• 45261910 - Roof repair
• 45261920 - Roof maintenance work

II.2.3) Place of performance

NUTS codes

• UKM73 - East Lothian and Midlothian

Main site or place of performance

East Lothian

II.2.4) Description of the procurement

Lot 2: Minor Roofing Works:

Work allocated using this Lot will be for lower value more piecemeal roofing work than Lot 1, and comprises isolated low value roof repairs and reactive maintenance works to Lot 1.

The Framework Contract for Roofing is for East Lothian Council Housing and includes (but is not limited to) the following asset types:

Council housing. Blocks of flats, terraced and detached council houses

II.2.5) Award criteria

Quality criterion - Name: Relevant experience of this type of work / Weighting: 10

Quality criterion - Name: Key Staff & Their Experience / Weighting: 5

Quality criterion - Name: Quality of Service / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 5

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £2,200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

The contract period will be for an initial 3 years with the option to extend once by 1 year (3+1)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. This includes an employer’s obligations under National Minimum Wage Act 1998 and the Equality Act 2010

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 8

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

13 December 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

13 December 2023

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Yes, renewal anticipated for November 2028

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=749163.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

This will be a framework agreement, anticipated value of individual call offs is less than 4M GBP.

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Community Benefits are a requirement of this contract.

A summary of the expected community benefits has been provided as follows:

The Service Provider shall engage with the Council with regard to delivering proportionate Community Benefits in relation to the Contract in terms of social, economic, and environmental benefits, in order to achieve sustainability and best value from public spending to benefit the community.

(SC Ref:749163)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=749163

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

Edinburgh

Country

United Kingdom

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