Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Cardiff University

Procurement Services, McKenzie House, 30-36 Newport Road

Cardiff

CF24 0DE

Email

PriceJK [at] cardiff.ac.uk

Telephone

+44 2920879648

Country

United Kingdom

NUTS code

UKL - Wales

Internet address(es)

Main address

http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Estates Projects Contractors Framework

Reference number

CU.1429.JP

II.1.2) Main CPV code

• 45214400 - Construction work for university buildings

II.1.3) Type of contract

Works

II.1.4) Short description

Multi-Disciplinary construction Services to administer a wide range of projects.

Project works are primarily delivered by the Universities campus development team, these projects generally comprise of a wide range of small to medium scale, construction extension and refurbishment works.

Sub-contracting to the Main contractor would be supporting MEP contractors to carry out MEP installations associated with this type of project work.

Refurbishments and Planned Maintenance (Academic Projects) Remodelling existing building layouts, upgrading Labs/Lecture Theatres and general spaces throughout the University. Approved via Individual business cases and University budgets.

Residential Refurbishment Planned Maintenance Programme (PMP) General Refurbishment of the University’s residential buildings.

Residences Fire Strategy Planned Maintenance Programme (FSPMP) Fire strategy works in Residences buildings including fire alarms, fire doors and compartmentation.

Lot 1 – Main Contractor 200k - 1.5m (Incl. VAT) – Residences Campus

3 Contractors + 1 Reserve

Lot 2 – Main Contractor 200k - 1.5m (Incl. VAT) – Academic Campus

3 Contractors + 1 Reserve

Lot 3 – Main Contractor 1.5m - 5m (Incl. VAT) Residences and Academic Campus

3 Contractors + 1 Reserve

II.1.5) Estimated total value

Value excluding VAT: £48,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Residences Projects - Value Band (200k - 1.5M Incl. VAT)

Lot No

1

II.2.2) Additional CPV code(s)

• 45453000 - Overhaul and refurbishment work
• 44221220 - Fire doors
• 45312100 - Fire-alarm system installation work
• 45214400 - Construction work for university buildings

II.2.3) Place of performance

NUTS codes

• UKL22 - Cardiff and Vale of Glamorgan

Main site or place of performance

Cardiff University

II.2.4) Description of the procurement

Residential Refurbishment Planned Maintenance Programme (PMP) - General Refurbishment of the University’s residential buildings

Residences Fire Strategy Planned Maintenance Programme (FSPMP) - Fire strategy works in Residences buildings including fire alarms, fire doors and compartmentation.

Subject to Business Case

Student residences projects which fall within the annual planned refurbishment (PMP) and fire strategy (FSPMP) programmes of work. The majority of these projects require delivery during the summer recess period each year.

Annual programme value of circa 4m Refurbishment and 4m Fire strategy.

PMP - General refurbishment to the University student accommodation which can include:

Kitchen replacements/upgrades

Bedroom furniture replacement/upgrades

Decorations

Replacement Floor coverings

Associated MEP replacements/upgrades

FSPMP – Fire strategy works to the University’s student accommodation which can include:

Replacement fire alarms

Installation of certified fire door sets

Fire compartmentation upgrades

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Cost criterion - Name: Cost / Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

1 x 12 month extension option

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Academic Projects - Value Band (200k - 1.5M Incl. VAT)

Lot No

2

II.2.2) Additional CPV code(s)

• 45453000 - Overhaul and refurbishment work
• 44221220 - Fire doors
• 45312100 - Fire-alarm system installation work
• 45214400 - Construction work for university buildings

II.2.3) Place of performance

NUTS codes

• UKL22 - Cardiff and Vale of Glamorgan

Main site or place of performance

Cardiff University

II.2.4) Description of the procurement

Refurbishments and Planned Maintenance (Academic Projects)

Remodelling existing building layouts, upgrading Labs/Lecture Theatres and general spaces throughout the University.

A variety of multi-disciplinary projects which fall outside of the residences work to all other University buildings.

Re-modelling of existing building layouts

Upgrading of various spaces including, offices, circulation spaces, external works, Laboratories, Lecture theatres, building entrances (receptions), social spaces

Anticipated annual value of circa 5m dependent on approval of specific business cases and University budgets.

General scope of works to the University’s spaces which can include:

Internal fit outs

Accessibility upgrades

Structural improvements/additions

Kitchen, Tea station replacements/upgrades

Toilet and shower room facilities improvements

Decorations

Replacement Floor coverings

Associated MEP replacements/upgrades

Fire strategy upgrades (Fire alarms, doors & compartmentation)

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Cost criterion - Name: Cost / Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

1 x 12 Months

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Residences and Academic Campuses - Value Band (1.5M - 5M Incl. VAT)

Lot No

3

II.2.2) Additional CPV code(s)

• 45453000 - Overhaul and refurbishment work
• 44221220 - Fire doors
• 45312100 - Fire-alarm system installation work
• 45214400 - Construction work for university buildings

II.2.3) Place of performance

NUTS codes

• UKL22 - Cardiff and Vale of Glamorgan

Main site or place of performance

Cardiff University

II.2.4) Description of the procurement

All multidisciplined projects, the anticipated works will be a combination of lots 1 and 2 where the construction value exceeds 1.5m and falls below 5m.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Cost criterion - Name: Cost / Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

1 x 12 month extension option

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 12

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2023/S 000-027495

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

13 December 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 20 September 2024

IV.2.7) Conditions for opening of tenders

Date

13 December 2023

Local time

12:30pm

Place

Cardiff University

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 2028

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.

The University reserves the right to award the contract in whole or in part.

The University reserves the right to annul the tendering process and not award any contract

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=136347.

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As stated in the Invitation to Tender (ITT) documents.

(WA Ref:136347)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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