Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Orbit Group Limited

Garden Court, Harry Weston Road, Binley Business Park

Coventry

CV3 2SU

Contact

Mrs Deborah Holland

Email

deborah.holland [at] orbit.org.uk

Telephone

+44 7885246479

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

http://www.orbit.org.uk

Buyer's address

http://www.orbit.org.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

http://www.housingprocurement.com/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

http://www.housingprocurement.com/

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Heating Services

Reference number

DN697981

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Orbit Group believe everyone is entitled to a good quality, safe and affordable home. We manage a growing portfolio of over 47,000 affordable and social rent homes and support over 100,000 customers in differing stages of life, from those seeking their first home to customers looking for enhanced supported living. We are also one of the UK’s largest developers of affordable housing, building over 5,300 new homes by 2025.

Orbit is seeking through this ‘Standard Selection Questionnaire’ to identify suitable capable suppliers to invite to ITT (Invitation to Tender) for the provision of heating and hot water system service and maintenance within our Domestic and Commercial properties which are natural gas fuelled and include;

• Natural gas

• LPG

• Oil

• Vented and unvented cylinders connected to gas heating sources

Potential suppliers who have the capability to fulfil each of the below key requirements, are invited to complete the Standard Selection Questionnaire.

Domestic

3* domestic Inspection, Service and Planned Preventative Maintenance of Domestic Heating and Hot Water Systems, including reactive repairs as well as a 24 hour, 7 days a week, 365 year-round fully comprehensive maintenance and repair service. Planned and reactive installations.

Commercial

Inspections, Service & Planned Preventative Maintenance of Commercial Heating and Hot Water Systems and Associated Commercial and Domestic Assets/ Appliances and Reactive Asset/ Appliance Upgrades. as well as a 24 hour, 7 days a week, 365 year-round fully comprehensive maintenance and repair service.

BMS service, maintenance, and software management.

Service and Repair for ad hoc Catering Equipment

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
2

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Domestic Heating - Lot 1.1 and/or Lot 1.2

or

Commercial Heating - Lot 2.1 and/or Lot 2.2

II.2) Description

II.2.1) Title

Domestic Heating - The Midlands

Lot No

1.1

II.2.2) Additional CPV code(s)

• 09300000 - Electricity, heating, solar and nuclear energy
• 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
• 42130000 - Taps, cocks, valves and similar appliances
• 44160000 - Pipeline, piping, pipes, casing, tubing and related items
• 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
• 45333000 - Gas-fitting installation work
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKF - East Midlands (England)
• UKG - West Midlands (England)

II.2.4) Description of the procurement

3* domestic Inspection, Service and Planned Preventative Maintenance of Domestic Heating and Hot Water Systems, including 24/7 and 365 days per year reactive repairs. Planned and reactive installations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £35,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

At the discretion of the Authority the agreement maybe extended for a further 1 x 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Domestic Heating - East and South East England

Lot No

1.2

II.2.2) Additional CPV code(s)

• 09300000 - Electricity, heating, solar and nuclear energy
• 39700000 - Domestic appliances
• 42130000 - Taps, cocks, valves and similar appliances
• 44160000 - Pipeline, piping, pipes, casing, tubing and related items
• 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
• 45333000 - Gas-fitting installation work
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKH - East of England
• UKI - London
• UKJ - South East (England)

II.2.4) Description of the procurement

3* domestic Inspection, Service and Planned Preventative Maintenance of Domestic Heating and Hot Water Systems, including 24/7 and 365 days per year reactive repairs. Planned and reactive installations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £259,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

At the discretion of the Authority the agreement maybe extended for a further 1 x 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Commercial Heating - The Midlands

Lot No

2.1

II.2.2) Additional CPV code(s)

• 09300000 - Electricity, heating, solar and nuclear energy
• 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
• 42100000 - Machinery for the production and use of mechanical power
• 42200000 - Machinery for food, beverage and tobacco processing and associated parts
• 42500000 - Cooling and ventilation equipment
• 44160000 - Pipeline, piping, pipes, casing, tubing and related items
• 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
• 45259000 - Repair and maintenance of plant
• 45331000 - Heating, ventilation and air-conditioning installation work
• 45333000 - Gas-fitting installation work
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKF - East Midlands (England)
• UKG - West Midlands (England)

II.2.4) Description of the procurement

Inspections, Service & Planned Preventative Maintenance of Commercial Heating and Hot Water Systems and Associated Commercial and Domestic Assets/ Appliances and Reactive Asset/ Appliance Upgrades

BMS service, maintenance, and software management.

Service and Repair for ad hoc Catering Equipment*.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £12,600,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

At the discretion of the Authority the agreement maybe extended for a further 1 x 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Commercial Heating - East and South East England

Lot No

2.2

II.2.2) Additional CPV code(s)

• 09300000 - Electricity, heating, solar and nuclear energy
• 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
• 39310000 - Catering equipment
• 39700000 - Domestic appliances
• 42100000 - Machinery for the production and use of mechanical power
• 42200000 - Machinery for food, beverage and tobacco processing and associated parts
• 42500000 - Cooling and ventilation equipment
• 44160000 - Pipeline, piping, pipes, casing, tubing and related items
• 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
• 45259000 - Repair and maintenance of plant
• 45331110 - Boiler installation work
• 45331211 - Outdoor ventilation installation work
• 45333000 - Gas-fitting installation work
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKH - East of England
• UKI - London
• UKJ - South East (England)

II.2.4) Description of the procurement

Inspections, Service & Planned Preventative Maintenance of Commercial Heating and Hot Water Systems and Associated Commercial and Domestic Assets/ Appliances and Reactive Asset/ Appliance Upgrades

BMS service, maintenance, and software management.

Service and Repair for ad hoc Catering Equipment*.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £7,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

At the discretion of the Authority the agreement maybe extended for a further 1 x 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

8 December 2023

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

8 January 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

The Royal Courts of Justice London

London

Country

United Kingdom

• Share
• Share
• Share