Construction Contract Leads
South West
Category Services
Type
No. of Lots 1
Status Active
Published 21st Nov 2023
| Reference | ocds-h6vhtk-041bb6 |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Restricted procedure |
| Value | £2,095,000 |
South West
Category Services
Type
No. of Lots 1
Status Active
Published 21st Nov 2023
| Reference | ocds-h6vhtk-041bb6 |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Restricted procedure |
| Value | £2,095,000 |
Section I: Contracting authority
I.1) Name and addresses
SMART Schools Trust
Liskeard School & Community College, Luxstowe
Liskeard
PL14 3EA
tenders [at] litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
I.1) Name and addresses
Dobwalls Community Primary School
Dobwalls, Liskeard
Cornwall
PL14 4LU
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.dobwalls.cornwall.sch.uk/
I.1) Name and addresses
Landulph Primary School
Landulph, Saltash
Cornwall
PL12 6ND
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
I.1) Name and addresses
Saltash Community School
Wearde Road, Saltash
Cornwall
PL12 4AY
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
I.1) Name and addresses
Trewidland Primary School
Trewidland
Cornwall
PL14 4SJ
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.trewidlandprimaryandpreschool.co.uk/
I.1) Name and addresses
Liskeard School & Community College
Luxstowe, Liskeard
Cornwall
PL14 3EA
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
I.2) Information about joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/769T5MPZHN
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SMART Schools Trust ~ Cleaning Tender
II.1.2) Main CPV code
- 90919300 - School cleaning services
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following five Schools within SMART Schools Trust:
1.Dobwalls Community Primary School https://www.dobwalls.cornwall.sch.uk/
2.Landulph Primary School https://www.landulph.net/
3.Liskeard School & Community College https://www.liskeard.net/
4.Saltash Community School https://www.saltash.net/
5.Trewidland Primary School https://www.trewidlandprimaryandpreschool.co.uk/
II.1.5) Estimated total value
Value excluding VAT: £2,095,000
II.1.6) Information about lots
This contract is divided into lots: No
II.2) Description
II.2.3) Place of performance
NUTS codes
- UKK3 - Cornwall and Isles of Scilly
Main site or place of performance
Cornwall and Isles of Scilly
II.2.4) Description of the procurement
The Trust is seeking a suitably experienced Supplier who has current experience of working within the education sector, preferably within diverse Multi Academy Trusts, comprising both Primary and Secondary School establishments, to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful Supplier will already have, or be willing to establish, a strong operational base within the South West, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The scope of the contract covers all of the cleaning provision within each of the Schools’ individual environments. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term.
The requirement of the School is that the successful Supplier provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement the successful Supplier is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information, as well as operating an open book policy.
TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful Supplier would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
A robust level of management support must be provided by the successful Supplier to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
A suitable support structure must be available to ensure that absences are covered at all times, providing minimal impact to the day to day cleaning of the premises.
See SQ Document for more information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £2,095,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 August 2029
This contract is subject to renewal
No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted: Yes
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section III. Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
5 January 2024
Local time
12:00pm
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
5 February 2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Liskeard:-School-cleaning-services./769T5MPZHN" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Liskeard:-School-cleaning-services./769T5MPZHN
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/769T5MPZHN" target="_blank">https://litmustms.co.uk/respond/769T5MPZHN
GO Reference: GO-20231121-PRO-24533690
VI.4) Procedures for review
VI.4.1) Review body
SMART Schools Trust
Liskeard School & Community College, Luxstowe, Liskeard
Cornwall
PL14 3EA
Country
United Kingdom