Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Hafod Housing Association

CARDIFF

Email

procurement [at] hafod.org.uk

Country

United Kingdom

NUTS code

UKL22 - Cardiff and Vale of Glamorgan

Internet address(es)

Main address

https://www.hafod.org.uk

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk/

I.4) Type of the contracting authority

Other type

Registered Social Landlord

I.5) Main activity

Other activity

Registered Social Landlord

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Legionella, Air Conditioning, Air Handling Units, Kitchen Extracts & Fire Dampers Services (2 Lots)

Reference number

2023H000061.01

II.1.2) Main CPV code

• 90713100 - Consulting services for water-supply and waste-water other than for construction

II.1.3) Type of contract

Services

II.1.4) Short description

Legionella and other associated services

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Provision of Legionella Services (lot 1)

Lot No

1

II.2.2) Additional CPV code(s)

• 90711100 - Risk or hazard assessment other than for construction
• 45232430 - Water-treatment work
• 71630000 - Technical inspection and testing services
• 90733000 - Services related to water pollution
• 71317200 - Health and safety services
• 44611500 - Water tanks

II.2.3) Place of performance

NUTS codes

• UKL22 - Cardiff and Vale of Glamorgan

Main site or place of performance

Properties are located across 9 local authorities

Blaenau Gwent

Bridgend

Caerphilly

Cardiff

Vale of Glamorgan

Rhondda Cynan Taff

Merthyr Tydfil

Torfaen

Newport

II.2.4) Description of the procurement

Hafod Housing wishes to appoint a suitably qualified and experienced Contractor to implement and maintain a Control of Legionella, the buildings are occupied by general needs residents, elderly persons and people that are vulnerable and require additional support. The Contractor shall take this into consideration while carrying out the service and visiting the buildings.

This Programme will enable the Hafod Housing to fully comply with The Health and Safety Executive’s publication “L8 Code of Practice and Guidance for Legionnaires Disease” The Control of Legionella Bacteria in Water System.

The estimated start date of the Contract is February 2024.

The length of the Contract is 2 years initially, with an option to extend for a further 2 + 2 years.

The Contract with the awarded Contractor will be made under Schedule 6 – Hafod Standard Terms and Conditions.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

2 x 2 year extensions

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Provision of Air Conditioning, Air Handling Units, Kitchen Extracts & Fire Dampers Services (lot 2)

Lot No

2

II.2.2) Additional CPV code(s)

• 75251110 - Fire-prevention services
• 45331000 - Heating, ventilation and air-conditioning installation work

II.2.3) Place of performance

NUTS codes

• UKL22 - Cardiff and Vale of Glamorgan

Main site or place of performance

Properties are located across 9 local authorities

- Blaenau Gwent

- Bridgend

- Caerphilly

- Cardiff

- Vale of Glamorgan

- Rhondda Cynan Taff

- Merthyr Tydfil

- Torfaen

- Newport

II.2.4) Description of the procurement

Hafod Housing wishes to appoint a suitably qualified and experienced Contractor to implement and maintain a programme of Air Conditioning, Air Handling Units, Kitchen Extracts & Fire Dampers, the buildings are occupied by general needs residents, elderly persons and people that are vulnerable and require additional support. The Contractor shall take this into consideration while carrying out the service and visiting the buildings.

The estimated start date of the Contract is February 2024.

The length of the Contract is 2 years initially, with an option to extend for a further 2 + 2 years.

The Contract with the awarded Contractor will be made under Schedule 6 – Hafod Standard Terms and Conditions.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

2 x 2 year periods

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

As outlined in the tender documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As outlined in the tender documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

4 January 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

4 January 2024

Local time

12:30pm

Place

online via the eTenderwales portal

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: on the end of the contract

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136737

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Refer to the tender documents

(WA Ref:136737)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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