Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Cumberland Council

Cumbria House, 107 - 117 Botchergate

Carlisle

CA1 1RD

Contact

Ms Helen Barr

Email

procurement.capital [at] cumberland.gov.uk

Country

United Kingdom

NUTS code

UKD1 - Cumbria

Internet address(es)

Main address

https://www.cumberland.gov.uk/

Buyer's address

https://www.cumberland.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.the-chest.org.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.the-chest.org.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Closed Landfill Sites Monitoring and Maintenance 2024-2027

Reference number

DN701589

II.1.2) Main CPV code

• 90000000 - Sewage, refuse, cleaning and environmental services

II.1.3) Type of contract

Services

II.1.4) Short description

Cumberland Council (the Council) Waste Service team has responsibility for managing and monitoring thirty five (35) closed landfill sites (Sites) spread across both Cumberland Council and Westmorland and Furness (the Councils). Twenty Seven (27) of those landfills are classified as non-permitted with the remaining eight (8) classified as permitted landfill sites. All sites are subject to Environment Agency regulatory compliance under the Contaminated Land (England) (Amendment) Regulations 2012. Sites that hold an Environmental Permit (Permitted Sites) are also subject to the Environmental Permitting Regulations (England and Wales) Regulations 2016 and the European Union (Withdrawal) Act 2018.

A contract of three (3) years (from 1st April 2024) is to be procured to manage and maintain these sites.

The Contract shall be divided into two separate Lots (determined by authorities borders) and will cover four (4) areas of activity: Environmental monitoring of landfill gas emissions; quality of controlled waters; and leachate treatment, quality and migrations within the Sites and adjoining land within 250 meters of the boundary of the Site; and routine and non-routine maintenance.

Details of current expenditure are indicative only and the Council does not guarantee any spend against this Contract.

II.1.5) Estimated total value

Value excluding VAT: £495,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Cumberland Sites

Lot No

1

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKD1 - Cumbria

II.2.4) Description of the procurement

The Service Provider will be responsible for the management and maintenance of the Sites detailed below and in the tender documents.

The Service Provider shall provide the following services in respect of all thirty five (35) existing Sites as detailed within Schedule 13.a:

i) routine maintenance;

ii) reactive (non-routine) maintenance:

iii) environmental monitoring;

iv) electricity and waste management;

v) leachate treatment and disposal; and

vi) emergency response.

2.3 Schedule 13.b identifies on a map of the name and location of each Site and location within the authorities of Cumberland Council. Whilst the Contract will incorporate the maintenance and monitoring of all Sites, split between the Councils of Cumberland Council, and Westmorland and Furness Council; the level of maintenance and monitoring required is dependent on whether the Site is owned by the Councils or leased from the site owner and the type of material previously disposed of at the Site.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Westmorland and Furness Sites

Lot No

2

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKD1 - Cumbria

II.2.4) Description of the procurement

The Service Provider will be responsible for the management and maintenance of the Sites detailed below and in the tender documents.

The Service Provider shall provide the following services in respect of all thirty five (35) existing Sites as detailed within Schedule 13.a:

i) routine maintenance;

ii) reactive (non-routine) maintenance:

iii) environmental monitoring;

iv) electricity and waste management;

v) leachate treatment and disposal; and

vi) emergency response.

2.3 Schedule 13.b identifies on a map of the name and location of each Site and location within the authorities of Westmorland and Furness Council. Whilst the Contract will incorporate the maintenance and monitoring of all Sites, split between the Councils of Cumberland Council, and Westmorland and Furness Council; the level of maintenance and monitoring required is dependent on whether the Site is owned by the Councils or leased from the site owner and the type of material previously disposed of at the Site.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

11 January 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

11 January 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN701589) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.

To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.

Cumberland Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the authority's supplier audits on all aspects of diversity.

The contracting authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.

The contracting authority reserve the right to use any electronic portal during the life of the agreement.

VI.4) Procedures for review

VI.4.1) Review body

The High Court of England

London

Country

United Kingdom

• Share
• Share
• Share