Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Welsh Government

Corporate Procurement Services, Cathays Park

Cardiff

CF10 3NQ

Email

cpsprocurementadvice [at] gov.wales

Telephone

+44 3000257095

Country

United Kingdom

NUTS code

UKL - Wales

Internet address(es)

Main address

http://www.gov.wales

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://etenderwales.bravosolution.co.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cadw 3D Laser Survey and other services Dynamic Purchasing System

Reference number

F211/2023/2024

II.1.2) Main CPV code

• 71353200 - Dimensional surveying services

II.1.3) Type of contract

Services

II.1.4) Short description

A Dynamic Purchasing System for Cadw to appoint surveying companies to carry out a range of surveying services at their sites, including but not limited to 3D laser surveys, topographical surveys, measured surveys, photogrammetric surveys, 3D BIM and Revit modelling, 360 degree virtual tours and others. All bidders will be assessed against the criteria included in the ITT. The surveys will help inform planned conservation and adaptation projects at Cadw sites.

The arrangement will compliment the Cadw Lead Professional Advisor Framework and the Cadw Consultancy DPS and surveyors will either be appointed directly or as part of a wider multi-disciplinary team.

II.1.5) Estimated total value

Value excluding VAT: £1,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 71312000 - Structural engineering consultancy services

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Wales

II.2.4) Description of the procurement

The provision of of experienced, suitable and appropriate surveying companies that provide 3D laser surveys (and all necessary processing of survey data so that it can be used by other consultants e.g architects, building surveyors etc), topographical surveys, 3D BIM and Revit modelling and if available measured surveys, photogrammetric surveys, 360-degree virtual tours, Ground penetrating radar, surveying via aerial drones (the supplier will need to have the necessary/appropriate CAA accreditation), rebar detection and mapping, thermal imaging. Surveys will be required, over the course of the programme, to many of the historic and scheduled monuments in State Care, either in advance of other surveys or to support planned conservation and adaptation projects. The minimum requirements of all bidding companies are included in the ITT documentation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Following expiry of this Dynamic Purchasing System

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The notice relates to the establishment of a Dynamic Purchasing System

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Refer to tender documentation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Refer to Tender documentation.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

9 January 2024

Local time

4:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

16 January 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 120 (from the date stated for receipt of tender)

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

E-Tender Information:

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User

performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the

Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by 4pm

How To Find The ITT:

- Once logged in you must click on ‘ITT’s Open to all Suppliers’

- The e-tender references for this contract are: project_55087, itt_107473. If you are viewing this advert following the initial closing date of 9th January 2024, to apply for the DPS, the references for this contract are: project_55087, itt_107476.

- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest

button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the

‘Attachments’ area.

- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named

person at the top of this notice.

The closing date in this notice relates to the initial round of applications. However, applications can be received after this date and up to 8th January 2028. Please refer to the project and itt references above for instructions of how to apply.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=137032

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Community Benefits Policy is designed to support a number of strategic priorities in other policy areas. In relation to the Contract the Client wants Bidders to focus on the following Community Benefits:

Community Engagement opportunities for:

- Schools (primary and secondary) and Further Education Organisations; and

- Community and Special Interest Groups.

This engagement could take the form of arranging informative, educational and interactive discussions and presentations with groups, describing the methods and technology used in delivering surveys with groups local to the locations being surveyed. Other forms of engagement can be proposed by the bidder on a contract by contract basis.

(WA Ref:137032)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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