Construction Contract Leads
South East
Category Services
Type
No. of Lots 3
Status Active
Published 6th Dec 2023
| Reference | ocds-h6vhtk-042205 |
| Common Procurement Vocabulary | Building-cleaning services |
| Procurement Method | Open procedure |
| Value | £5,700,000 |
South East
Category Services
Type
No. of Lots 3
Status Active
Published 6th Dec 2023
| Reference | ocds-h6vhtk-042205 |
| Common Procurement Vocabulary | Building-cleaning services |
| Procurement Method | Open procedure |
| Value | £5,700,000 |
Section I: Contracting authority
I.1) Name and addresses
Horsham District Council
Parkside,Chart Way
HORSHAM
RH121RL
procurement [at] horsham.gov.uk
Country
United Kingdom
NUTS code
UKJ28 - West Sussex (North East)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
I.1) Name and addresses
Crawley Borough Council
Crawley
procurement [at] horsham.gov.uk
Country
United Kingdom
NUTS code
UKJ - South East (England)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
I.1) Name and addresses
Mole Valley District Council
Dorking
procurement [at] horsham.gov.uk
Country
United Kingdom
NUTS code
UKJ - South East (England)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
I.1) Name and addresses
Mid Sussex District Council
Haywards Heath
procurement [at] horsham.gov.uk
Country
United Kingdom
NUTS code
UKJ - South East (England)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
I.2) Information about joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sesharedservices/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Horsham District Council, Crawley Borough Council, Mole Valley District Council and Mid Sussex District Council - Cleaning Services Contract
II.1.2) Main CPV code
- 90911200 - Building-cleaning services
II.1.3) Type of contract
Services
II.1.4) Short description
Horsham District Council, Crawley Borough Council, Mole Valley District Council and Mid Sussex District Council invite tenders for the provision of cleaning services. This tender process is split into three separate Lots, each with differing requirements and contract terms. Bidders may submit bids for one or multiple Lots.
II.1.5) Estimated total value
Value excluding VAT: £5,700,000
II.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title
General Cleaning services for HDC, CBC and MVDC
Lot No
1
II.2.2) Additional CPV code(s)
- 45452000 - Exterior cleaning work for buildings
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
II.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
II.2.4) Description of the procurement
Lot 1 - Office Cleaning and General Cleaning Services of free to access public facing areas such as toilet blocks, community centres within Crawley Borough, Horsham District and Mole Valley District.
The Commencement Date for the delivery of the services is scheduled to be on 25th June 2024 at 00:00 hours. The Contract for Lot 1 will be awarded for a period of 4 years until 24th June 2028, with an option to extend for a further 2-year period subject to performance and the discretion of the Council.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £4,431,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
25 June 2024
This contract is subject to renewal
No
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Lot No
2
II.2.2) Additional CPV code(s)
- 45452000 - Exterior cleaning work for buildings
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
II.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
II.2.4) Description of the procurement
Lot 2 - General Cleaning services at The Capitol, Park Barn and The Museum & Art Gallery, Horsham District Council, and Dorking Halls, Mole Valley District Council.
The Commencement Date for the delivery of the services is scheduled to be on 25th June 2024 at 00:00 hours. The Contract for Lot 2 will be awarded for a period of 4 years until 24th June 2028, with an option to extend for a further 2-year period subject to performance and the discretion of the Council.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £600,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
25 June 2024
This contract is subject to renewal
No
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Lot No
3
II.2.2) Additional CPV code(s)
- 45452000 - Exterior cleaning work for buildings
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
II.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
II.2.4) Description of the procurement
Lot 3 - Office Cleaning and General Cleaning Services of free to access public facing areas such as toilet blocks, pavilions and community centres within Mid-Sussex District
1.0.5. The contract for Lot 3 will be awarded for a period of 4 years until 24th June 2028, with an option to extend for a further 2-year period subject to performance and the discretion of the Council but will also include a break clause.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £672,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
25 June 2024
This contract is subject to renewal
No
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
15 January 2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 14 April 2024
IV.2.7) Conditions for opening of tenders
Date
16 January 2024
Local time
12:00pm
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
VI.4) Procedures for review
VI.4.1) Review body
Horsham District Council
Horsham
Country
United Kingdom