Construction Contract Leads
East Midlands
Category Services
Type
No. of Lots 1
Status Active
Published 15th Dec 2023
| Reference | ocds-h6vhtk-0425eb |
| Common Procurement Vocabulary | Cleaning and sanitation services |
| Procurement Method | Open procedure |
| Value | £325,000 |
East Midlands
Category Services
Type
No. of Lots 1
Status Active
Published 15th Dec 2023
| Reference | ocds-h6vhtk-0425eb |
| Common Procurement Vocabulary | Cleaning and sanitation services |
| Procurement Method | Open procedure |
| Value | £325,000 |
Section I: Contracting authority
I.1) Name and addresses
DERBY CITY COUNCIL
The Council House, Corporation Street
Derby
DE12FS
procurement [at] derby.gov.uk
Telephone
+44 1332640768
Country
United Kingdom
NUTS code
UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TD1842 - The Provision of Cleaning Services for Derby City Council Connect Derby Buildings
Reference number
TD1842 (DN695786)
II.1.2) Main CPV code
- 90900000 - Cleaning and sanitation services
II.1.3) Type of contract
Services
II.1.4) Short description
Derby City Council (the Council) is undertaking this procurement to establish a contract for the provision of cleaning services for Derby City Councils Connect Derby buildings.
Connect Derby currently operates a facility management service in 6 Council owned buildings. The buildings operate as business hubs for private sector companies. There are 5 buildings in Derby city centre and one outside of the city centre:
1. Friar Gate Studios, Ford Street, Derby, DE1 1EE
2. Sadler Bridge Studios, Bold Lane, Derby, DE1 3NR
3. Kings Chambers, Queen Street, Derby, DE1 3DS
4. Riverside Chambers, Full Street, Derby, DE1 3AF
5. Shot Tower, The Morledge, Derby, DE1 2AW
6. Marble Hall, 80 Nightingale Road, Osmaston, Derby, DE24 8BF
The initial contract period is three years; the contract is estimated to commence 01/04/2024 and expire 31/03/2027.
There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five years. The contract value (£325,000) refers to the full five years.
Please note suppliers wishing to express interest and obtain the documentation must do so by 15:00 on Monday 22nd January 2024. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline for returns is 14:00 on Tuesday 23rd January 2024.
Documents are available at www.eastmidstenders.org
Please search for TD1842 or DN695786.
Please note: we will only accept expressions of interest through the e-tendering system.
II.1.5) Estimated total value
Value excluding VAT: £325,000
II.1.6) Information about lots
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
II.2.3) Place of performance
NUTS codes
- UKF11 - Derby
Main site or place of performance
Connect Derby currently operates a facility management service in 6 Council owned buildings. The buildings operate as business hubs for private sector companies. There are 5 buildings in Derby city centre and one outside of the city centre:
1. Friar Gate Studios, Ford Street, Derby, DE1 1EE
2. Sadler Bridge Studios, Bold Lane, Derby, DE1 3NR
3. Kings Chambers, Queen Street, Derby, DE1 3DS
4. Riverside Chambers, Full Street, Derby, DE1 3AF
5. Shot Tower, The Morledge, Derby, DE1 2AW
6. Marble Hall, 80 Nightingale Road, Osmaston, Derby, DE24 8BF
II.2.4) Description of the procurement
Derby City Council (the Council) is undertaking this procurement to establish a contract for the provision of cleaning services for Derby City Councils Connect Derby buildings.
Connect Derby currently operates a facility management service in 6 Council owned buildings. The buildings operate as business hubs for private sector companies. There are 5 buildings in Derby city centre and one outside of the city centre:
1. Friar Gate Studios, Ford Street, Derby, DE1 1EE
2. Sadler Bridge Studios, Bold Lane, Derby, DE1 3NR
3. Kings Chambers, Queen Street, Derby, DE1 3DS
4. Riverside Chambers, Full Street, Derby, DE1 3AF
5. Shot Tower, The Morledge, Derby, DE1 2AW
6. Marble Hall, 80 Nightingale Road, Osmaston, Derby, DE24 8BF
The initial contract period is three years; the contract is estimated to commence 01/04/2024 and expire 31/03/2027.
There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five years. The contract value (£325,000) refers to the full five years.
Please note suppliers wishing to express interest and obtain the documentation must do so by 15:00 on Monday 22nd January 2024. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline for returns is 14:00 on Tuesday 23rd January 2024.
Documents are available at www.eastmidstenders.org
Please search for TD1842 or DN695786.
Please note: we will only accept expressions of interest through the e-tendering system.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £325,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
The initial contract period is three years; the contract is estimated to commence 01/04/2024 and expire 31/03/2027.
There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five years. The contract value (£325,000) refers to the full five years.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The initial contract period is three years; the contract is estimated to commence 01/04/2024 and expire 31/03/2027.
There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five years. The contract value (£325,000) refers to the full five years.
II.2.14) Additional information
Please note suppliers wishing to express interest and obtain the documentation must do so by 15:00 on Monday 22nd January 2024. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline for returns is 14:00 on Tuesday 23rd January 2024.
Documents are available at www.eastmidstenders.org
Please search for TD1842 or DN695786.
Please note: we will only accept expressions of interest through the e-tendering system.
Section III. Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
22 January 2024
Local time
3:00pm
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.7) Conditions for opening of tenders
Date
23 January 2024
Local time
2:00pm
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
VI.4) Procedures for review
VI.4.1) Review body
DERBY CITY COUNCIL
The Council House, Corporation Street
Derby
DE12FS
procurement [at] derby.gov.uk
Telephone
+44 1332640768
Country
United Kingdom
Internet address
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures
Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.
Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].