Construction Contract Leads

Section I: Contracting authority/entity

I.1) Name, addresses and contact point(s)

Ministry of Defence

MoD Abbeywood

Bristol

BS34 8JH

For the attention of

Maia Harris

Email(s)

maia.harris135 [at] mod.gov.uk

Country

United Kingdom

Further information

Further information can be obtained from the above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from

The above-mentioned contact point(s)

Tenders or requests to participate must be sent to

The above-mentioned contact point(s)

I.2) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.3) Main activity

Defence

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority

In-Service Support of Hazardous Environment Search Equipment (HESE)

II.1.2) Type of contract and location of works, place of delivery or of performance

Services

Service category No 1: Maintenance and repair services

NUTS code

• UK - United Kingdom

II.1.3) Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4) Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:

£3,228,788.80

II.1.5) Short description of the contract or purchase(s)

1. Introduction

1.1 The DE&S Specialist EODS, [Explosive Ordnance Disposal & Search], Exploitation and Countermeasures (SEEC) team intends to competitively assess, select and award a contract to deliver In-Service Support for the HESE Capability.

1.2 The HESE Capability provides contains a prime set of equipment that enables:

1.2.1 Working in a confined space

1.2.2 Working at height

1.2.3 Working in an unstable structure

1.3 It contains lifting equipment, breathing apparatus, medical equipment, decontamination equipment, lighting, gas detection, communication and PPE.

1.4 The provision of In-Service Support shall comply with MOD standards and policies for quality, safety, security and cyber, amongst others. Full details shall be provided at the Invitation to Negotiate (ITN) stage of the competition.

1.5 This procurement will be managed in accordance with the Competitive Negotiated procedure under Defence and Security Public Contracts Regulations 2011.

1.6 You may express your interest in this requirement by completing the Pre-Qualification Questionnaire (PQQ) found at https://contracts.mod.uk/go/97869582018C6E5C4794. The full requirement will be issued in the ITT and suppliers will be given appropriate time to respond with their tenders. The Authority shall take forward a maximum of six suppliers that have provided a compliant response to the PQQ. The six highest scoring compliant suppliers will be invited to tender.

1.7 This procurement will be subject to iterative tendering and a further down-selection of Tenders will take place during the tender assessment stage. Following evaluation of the initial tender returns the three highest scoring compliant tenders will be invited to negotiate and provide Final Tenders before the final evaluation takes place.

2. Scope of Requirement

2.1 In-service support shall be provided for a period of five years from Contract Award. The requirements of in-service support include, but are not limited to: routine equipment servicing and maintenance (including LOLER certification), the provision of spares, repairs and turnaround times, quality management, safety management, obsolescence management, training and the provision of replacement equipment if required. Performance against these requirements will be monitored as part of standard MOD Contract Management processes.

2.2 A list of equipment that form the HESE Capability can be found in Annex A to the DPQQ Support Document. Please note this is subject to change and the final requirement will be confirmed with the Invitation to Negotiate.

3. Contract Options

3.1 The requirement includes the provision of the following contract option:

3.1.1 Extension of In-Service Support for an additional period of two years.

3.2 The Authority reserve the right, at its absolute discretion, to not take up any or all the option. Further information on the option will be provided in the Invitation to Tender.

4. Security Information

4.1 The Cyber Risk level for this procurement is VERY LOW. The Risk Assessment Reference (RAR) is RAR-287051598.

4.2 A full description of the Cyber Risk levels is available at DEFSTAN 05-138. Potential Providers should make themselves familiar with the requirements against the profile assessment for this risk level.

4.3 The maximum classification of the In-Service Support of HESE contract and its data is expected to be OFFICIAL.

5. Estimated Timescales

5.1 The table below details the anticipated timeframes of this procurement. These dates are provided for information only.

Final date for DPQQ Clarification Questions - 05 February 2024

DPQQs returned to MOD - 19 February 2024

Invitation to Tender Issued - 22 April 2024

Tenders Returned to MOD - 24 June 2024

Authority Evaluation of ITT Completed - 19 August 2024

Negotiations and best and final offer submission - 30 September 2024

Anticipated Date of Contract Award - 15 November 2024

Contract Expiry - 2029 (excluding options) 5 years post contract award

6. Estimated Value

6.1 The estimated overall value of the contract, including any option extension periods and additional purchases, is £3,228,788.80 (EX VAT).

II.1.6) Common procurement vocabulary (CPV)

• 50000000 - Repair and maintenance services

Additional CPV code(s)

• 35112200 - Emergency shower
• 35113200 - Nuclear, biological, chemical and radiological protection equipment
• 35113400 - Protective and safety clothing
• 35113410 - Garments for biological or chemical protection
• 44611200 - Breathing apparatus
• 50512000 - Repair and maintenance services of valves
• 50514100 - Repair and maintenance services of tanks

II.1.8) Lots

This contract is divided into lots: No

II.1.9) Information about variants

Variants will be accepted: No

II.3) Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III. Legal, economic, financial and technical information

III.2) Conditions for participation

III.2.1) Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.

Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Negotiated

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2 and maximum number 6

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: yes

IV.2) Award criteria

IV.2.2) Information about electronic auction

An electronic auction has been used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority

709073450

IV.3.2) Previous publication(s) concerning the same contract

Prior information notice

Notice number: 2023/S 000-026633 of 8 September 2023

Other previous publications

no

IV.3.4) Time limit for receipt of tenders or requests to participate

19 February 2024 - 5:00pm

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English

Section VI: Complementary information

VI.3) Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.

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