Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Oxfordshire County Council

County Hall, New Road

Oxford

OX1 1ND

Contact

Ms Verity Roberts

Email

verity.roberts [at] oxfordshire.gov.uk

Telephone

+44 7393001061

Country

United Kingdom

NUTS code

UKJ14 - Oxfordshire

Internet address(es)

Main address

http://www.oxfordshire.gov.uk

Buyer's address

http://www.oxfordshire.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://procontract.due-north.com/Advert/Index?advertId=02bd3f6c-3a73-ee11-8124-005056b64545

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://procontract.due-north.com/Advert/Index?advertId=02bd3f6c-3a73-ee11-8124-005056b64545

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Oxfordshire County Council Highway Maintenance Contract

Reference number

DN696397

II.1.2) Main CPV code

• 45233139 - Highway maintenance work
  • AA01 - Metal

II.1.3) Type of contract

Works

II.1.4) Short description

Oxfordshire is a thriving county which is home to over 650,000 residents. The county has over 3000 miles of highway, 2600 miles of public rights of way.

Oxfordshire County Council is looking to procure a new highway maintenance contract commencing operational services on 1st April 2025, following a period of mobilisation. The Contract will be for an initial 8-year period with the option to extend for up to a maximum of 14 years.

The services are the maintenance and improvement of the Council’s highway network and include:

Routine maintenance (reactive and planned) of highway assets including carriageways, footways, cycleways, drainage systems, structures, fences and barriers, signs and road markings, street furniture, verges and trees, public rights of way.

Emergency response to incidents on the highway network

Winter maintenance including precautionary treatments and snow clearance

Capital maintenance including surfacing, surface dressing and surface treatments

The construction of highway improvement works up to an estimate construction value of £750,000 per scheme

Design services for the maintenance and improvement works

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 45233100 - Construction work for highways, roads
• 45233140 - Roadworks
• 45233141 - Road-maintenance works
• 45233142 - Road-repair works
• 45233150 - Traffic-calming works
• 45233161 - Footpath construction work
• 45233162 - Cycle path construction work
• 45233200 - Various surface works
• 45233210 - Surface work for highways
• 45233220 - Surface work for roads
• 45233221 - Road-surface painting work
• 45233222 - Paving and asphalting works
• 45233223 - Carriageway resurfacing works
• 45233229 - Verge maintenance work

II.2.3) Place of performance

NUTS codes

• UKJ14 - Oxfordshire

II.2.4) Description of the procurement

Oxfordshire is a thriving county which is home to over 650,000 residents. The county has over 3,000 miles of highway, 2,600 miles of public rights of way.

Oxfordshire County Council is procuring a Highway Maintenance contract commencing on 1st April 2025 for an initial 8-year period with the option to extend for up to a maximum of 14 years. Listed below are the services the contract is required to provide.

• Routine maintenance - defects, drainage, highway grass cutting, signs, lines.

• Winter maintenance including gritting.

• Delivery of the capital maintenance/renewal schemes.

• Structures – maintenance and improvement works.

• Small new infrastructure and improvement works (below a value of approx. £750k).

• Arboricultural service and support.

• Countryside and Public Rights Of Way maintenance.

• Traffic & Event Management.

Oxfordshire County Council is seeking a contractor who shares their values and will look over the duration of the contract to support the council in delivering strong social value, tackling the climate emergency, deliver innovation and maximise customer experiences.

For further detailed information regarding the procurement please refer to Appendix 1 – Client Scope

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 51.6

Quality criterion - Name: Social Value / Weighting: 14

Price - Weighting: 34.4

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 5

Objective criteria for choosing the limited number of candidates:

The Council will select the highest-scoring three (3) compliant Economic Operators to be invited to proceed to the initial tender stage of the procurement but in the event that either the fourth or the fourth and the fifth ranked Suppliers score within 5 (five) percentage points of the third placed bidder then all four or five Suppliers (as applicable) will be taken through to the next stage.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2023/S 000-016311

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

19 February 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

For all documents, please visit the South East Business Portal opportunities page which can be found here: Opportunities (due-north.com)

Please register (Free Of Charge) and express interest to be given access to the documents.

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

High Court of Justice

London

WC2A 2LL

Country

United Kingdom

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