Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

National Portrait Gallery

2 St. Martin's Place

London

WC2H 0HE

Email

tyoung [at] npg.org.uk

Telephone

+44 2073060055

Country

United Kingdom

NUTS code

UKI - London

Internet address(es)

Main address

www.npg.org.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-cleaning-services./3QBPF77VZT

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-cleaning-services./3QBPF77VZT

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

National Portrait Gallery Cleaning Services Contract

Reference number

020/2024

II.1.2) Main CPV code

• 90911200 - Building-cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

Provision of cleaning and related services

II.1.5) Estimated total value

Value excluding VAT: £1,524,805

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKI32 - Westminster

Main site or place of performance

Westminster

II.2.4) Description of the procurement

Cleaning and associated services as described in project brief. Services will be delivered at the main Gallery at St Martin’s Place, Orange Street, East Wing, Charing Cross offices and the Pavilion Ticket Booth. This will include but not be limited to the following: Periodic bulk waste collections, Window cleaning , Specialist cleans, Hygiene supply and service, Franking and Postage and Porter Services. Provider shall be required to maintain a permanent presence within the buildings and provide managers and operatives who are adequately trained and skilled in working in and have experience of working on a Grade 1 listed building.

The service provider must be able to plan and react to problems and unforeseen emergencies. Health, safety, and environmental performance is of particular importance.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,524,805

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2024

End date

31 March 2027

This contract is subject to renewal

Yes

Description of renewals

1+1

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 8

Objective criteria for choosing the limited number of candidates:

as stated in the tender documents

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Initial Contract Term of 3 years with the option to extend a further 1+1 years

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/3QBPF77VZT

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

7 February 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Maximum of 5 years

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-cleaning-services./3QBPF77VZT" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-cleaning-services./3QBPF77VZT

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/3QBPF77VZT" target="_blank">https://www.delta-esourcing.com/respond/3QBPF77VZT

GO Reference: GO-202418-PRO-24919369

VI.4) Procedures for review

VI.4.1) Review body

National Portrait Gallery

St Martins Lane

London

WC2H 0HE

Country

United Kingdom

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