Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Cardiff University

Procurement Services, McKenzie House, 30-36 Newport Road

Cardiff

CF24 0DE

Email

PriceJK [at] cardiff.ac.uk

Telephone

+44 2920879648

Country

United Kingdom

NUTS code

UKL - Wales

Internet address(es)

Main address

http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cleaning and Window Cleaning

Reference number

CU.1457.JP

II.1.2) Main CPV code

• 90910000 - Cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:

Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)

Award a university wide Window Cleaning contract (including Residences)

The required service is split into three lots as follows:

Out of hours cleaning and day-time janitorial services

Lot 1: South Campus (Academic, Research, Admin, Sport)

Lot 2: North Campus (Academic, Research, Admin, Sport)

Window Cleaning

Lot 3: Whole Estate (Academic, Research, Admin, Sport, Residences)

II.1.5) Estimated total value

Value excluding VAT: £28,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

II.2) Description

II.2.1) Title

Lot 3 Window Cleaning (Whole Estate)

Lot No

3

II.2.2) Additional CPV code(s)

• 90911000 - Accommodation, building and window cleaning services

II.2.3) Place of performance

NUTS codes

• UKL22 - Cardiff and Vale of Glamorgan

Main site or place of performance

Cardiff University

II.2.4) Description of the procurement

Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:

Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)

Award a university wide Window Cleaning contract (including Residences)

The required service is split as follows:

Window Cleaning

Lot 3: Whole Estate (Academic, Research, Admin, Sport, Residences)

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Cost criterion - Name: Price / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £500,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 July 2024

End date

30 June 2027

This contract is subject to renewal

Yes

Description of renewals

2 x 12 month extension options

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 1 Out of hours cleaning and daytime janitorial services (South Campus)

Lot No

1

II.2.2) Additional CPV code(s)

• 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes

• UKL22 - Cardiff and Vale of Glamorgan

Main site or place of performance

Cardiff University

II.2.4) Description of the procurement

Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:

Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)

Award a university wide Window Cleaning contract (including Residences)

The required service is as follows:

Out of hours cleaning and day-time janitorial services

Lot 1: South Campus (Academic, Research, Admin, Sport).

Full details are contained in the Invitation to tender (ITT) documents.

Further details are contained in the Invitation to tender (ITT) documents.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Cost criterion - Name: Price / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £15,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 July 2024

End date

30 June 2027

This contract is subject to renewal

Yes

Description of renewals

2 x 12 month extension options

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 2 Out of hours cleaning and daytime janitorial services (North Campus)

Lot No

2

II.2.2) Additional CPV code(s)

• 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes

• UKL22 - Cardiff and Vale of Glamorgan

Main site or place of performance

Cardiff University

II.2.4) Description of the procurement

Following a strategic review of cleaning service provision, Cardiff University (via this tender exercise) is seeking to:

Consolidate cleaning & day-time janitorial services contracts from nine contracts to two larger contracts (excluding Residences)

Award a university wide Window Cleaning contract (including Residences)

The required service is as follows:

Out of hours cleaning and day-time janitorial services

Lot 2: North Campus (Academic, Research, Admin, Sport).

Full details are contained in the Invitation to tender (ITT) documents.

Full details are contained in the Invitation to tender (ITT) documents.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Cost criterion - Name: Price / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £12,500,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 July 2024

End date

30 June 2027

This contract is subject to renewal

Yes

Description of renewals

2 x 12 month extension options

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

KPI's as stated in the Invitation to tender (ITT) documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2023/S 000-028179

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

4 March 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

4 March 2024

Local time

12:00pm

Place

Cardiff University

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: January 2027

VI.3) Additional information

Access to the Procurement documents will close at 12 Noon on 15th February 2024 in order for Site Visits

to take place W/C 19th February 2024. Further details regarding site visits are contained in Schedule 2 Specification.

All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.

The University reserves the right to award the contract in whole or in part.

The University reserves the right to annul the tendering process and not award any contract.

All documents to be priced in GBP and all payments made in GBP.

All documents to be priced in GBP excluding VAT.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138054.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As stated in the ITT documents

(WA Ref:138054)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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