Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

East Lothian Council

John Muir House

Haddington, East Lothian

EH41 3HA

Email

procurement [at] eastlothian.gov.uk

Telephone

+44 1620827827

Country

United Kingdom

NUTS code

UKM73 - East Lothian and Midlothian

Internet address(es)

Main address

http://www.eastlothian.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Legionella and Water Quality

Reference number

ELC-23-0172

II.1.2) Main CPV code

• 71000000 - Architectural, construction, engineering and inspection services

II.1.3) Type of contract

Services

II.1.4) Short description

East Lothian Council is looking to appoint a suitably qualified, competent, capable and experienced contractor to carry out the Term Maintenance Contract for Legionella & Water Quality.

II.1.5) Estimated total value

Value excluding VAT: £500,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 71313450 - Environmental monitoring for construction
• 90700000 - Environmental services
• 71630000 - Technical inspection and testing services
• 42912310 - Water filtration apparatus
• 42924730 - Pressurised water cleaning apparatus
• 44161200 - Water mains
• 44611500 - Water tanks
• 44613500 - Water containers
• 45232150 - Works related to water-distribution pipelines
• 45252120 - Water-treatment plant construction work

II.2.3) Place of performance

NUTS codes

• UKM73 - East Lothian and Midlothian

Main site or place of performance

East Lothian

II.2.4) Description of the procurement

East Lothian Council is looking to appoint a provider for Legionella and Water Quality.

The Term Maintenance Contract will be to undertake Legionella & Water Quality Management & Associated Works primarily to Public Buildings (although there is a limited amount of Estates, HMO Building’s etc) which include the following:

1. Risk Assessments (including Reassessments).

2. Monitoring Tasks.

3. Inspections.

4. Cleaning & Disinfection Tasks.

5. Analytical Testing.

6. Water Cooler Servicing.

7. Reactive Maintenance.

8. Remedial Works (where necessary).

II.2.5) Award criteria

Quality criterion - Name: Relevant Experience / Weighting: 10

Quality criterion - Name: Key Staff / Weighting: 5

Quality criterion - Name: Quality & Availability of Service / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 5

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £500,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

There is an option to extend once by a further year (3+1)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. This includes an employer’s obligations under National Minimum Wage Act 1998 and the Equality Act 2010.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

An organisation must be a member of a professionally accredited Body Legionella Control Association or other equivalent body.

An organisation must be a member of SNIPEF or Waster Safe Approved Body or equivalent.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

19 February 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

19 February 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: April 2028

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=754536.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Community Benefits are a requirement of this contract.

A summary of the expected community benefits has been provided as follows:

The Service Provider shall engage with the Council with regard to delivering proportionate Community Benefits in relation to the Contract in terms of social, economic, and environmental benefits, in order to achieve sustainability and best value from public spending to benefit the community.

(SC Ref:754536)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=754536

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

Edinburgh

Country

United Kingdom

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