Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Staffordshire County Council

Tipping Street

STAFFORD

ST162DH

Email

michelle.davies [at] staffordshire.gov.uk

Telephone

+44 1785277116

Country

United Kingdom

NUTS code

UKG2 - Shropshire and Staffordshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.staffordshire.gov.uk/Homepage.aspx

Buyer's address

https://supplierlive.proactisp2p.com/Account/Login

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://supplierlive.proactisp2p.com/Account/Login

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://supplierlive.proactisp2p.com/Account/Login

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for the Provision of Maintenance and Bodywork Repairs of Fleet Vehicles

Reference number

IA3246

II.1.2) Main CPV code

• 50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.1.3) Type of contract

Services

II.1.4) Short description

County Fleet Care is the Vehicle Procurement & Maintenance Department within Staffordshire County Council and from an office and workshop complex on the Beacon Business Park, Weston Road, Stafford operates a mixed fleet of 250 Vehicles and 150 Plant Items, vehicles can include large goods vehicles, light commercial vehicles, welfare buses, minibuses and cars.

Normal Collection/Delivery times are Monday to Friday 08:00hrs to 16:00hrs, however in some circumstances service may be required outside of these hours, but these will be pre-agreed.

The contractor should be a member of the Vehicle Builders and Repairers Association (VBRA) or equivalent.

The contractor should be approved by major insurance providers for Vehicle Accident Repairs.

Please note this is a Single Supplier Framework.

II.1.5) Estimated total value

Value excluding VAT: £200,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50112100 - Car repair services
• 50112110 - Body-repair services for vehicles

II.2.3) Place of performance

NUTS codes

• UKG2 - Shropshire and Staffordshire

Main site or place of performance

Staffordshire

II.2.4) Description of the procurement

Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3246.

Any questions regarding this opportunity should go through the 'message function'.

Please do not contact the Buyer direct.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.6) Estimated value

Value excluding VAT: £200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 June 2024

End date

31 May 2028

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Options to extend for a further 2 x 12 month to 31st May 2027 and 31st May 2028

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.3) Technical and professional ability

List and brief description of selection criteria

Member of the Vehicle Builders and Repairers Association (VBRA) or equivalent.

Staff working on this contract must provide evidence of IMI level 3 diploma in vehicle accident repair body competence or equivalent.

The contractor should be approved by major insurance providers for Vehicle Accident Repairs.

PLEASE REFER TO THE PROCUREMENT DOCUMENTATION FOR MORE DETAIL

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

26 February 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

26 February 2024

Local time

1:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Staffordshire County Council

Stafford

Country

United Kingdom

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