Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

EXCALIBUR ACADEMIES TRUST

Blackmoors Ln, Bower Ashton

Bristol

BS3 2JL

Contact

Mark Weston

Email

mark.weston [at] vixus.co.uk

Telephone

+44 7709421667

Country

United Kingdom

NUTS code

UK - United Kingdom

National registration number

United Kingdom

Internet address(es)

Main address

https://www.excalibur.org.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-Bristol:-School-cleaning-services./M42D7H49KU

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Excalibur Academies Trust Cleaning Tender

II.1.2) Main CPV code

• 90919300 - School cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

The Excalibur Academies Trust is looking for a cleaning provider to service six schools in and around Bristol and the South West of England.

This includes two secondary schools and four primary schools.

TUPE will apply.

II.1.5) Estimated total value

Value excluding VAT: £560,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90919300 - School cleaning services

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

Main site or place of performance

UNITED KINGDOM

II.2.4) Description of the procurement

This tender is for the provision of cleaning services in six schools - five in Bristol and a sixth in Marlborough.

Appointment of a service provider that understands EAT’s vision and values and always works to accommodate these.

The winning service provider will be able to offer the following:

• Appropriately dressed operatives (to reflect the duties that they are performing)

• Strong absence cover procedures

• Appointment of a service provider that understands EAT’s vision and values and always works to accommodate these.

• A supplier that is flexible and adaptable to the changing requirements of the Academy Trust

• A service provider with a strong focus on innovation

• A strong senior management structure and support structure for the onsite teams

• A competitive employment package for the onsite staff team

• Developing the retained staff

• A priority in communication and reporting

• A best value solution (cost and quality)

II.2.5) Award criteria

Quality criterion - Name: ITT Quality Return / Weighting: 30

Quality criterion - Name: ITT Presentation / Weighting: 20

Cost criterion - Name: ITT Pricing / Weighting: 50

II.2.6) Estimated value

Value excluding VAT: £560,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Trust may wish to extend the period of the agreement if required and agreed by all parties. The extension period will be one year with an option to extend for a further one year.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 6

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Please see tender attachments for terms and conditions

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

4 March 2024

Local time

2:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Bristol:-School-cleaning-services./M42D7H49KU" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Bristol:-School-cleaning-services./M42D7H49KU

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/M42D7H49KU" target="_blank">https://www.delta-esourcing.com/respond/M42D7H49KU

GO Reference: GO-202422-PRO-25103748

VI.4) Procedures for review

VI.4.1) Review body

The Excalibur Academies Trust

Granham Hill

Marlborough

SN8 4AX

Country

United Kingdom

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