Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

University of Portsmouth

Winston Churchill Avenue

Portsmouth

PO1 2UP

Email

procurement [at] port.ac.uk

Country

United Kingdom

NUTS code

UKJ31 - Portsmouth

Internet address(es)

Main address

https://in-tendhost.co.uk/port/aspx/Home

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at

https://in-tendhost.co.uk/port/aspx/Home

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Measured term contract for planned preventative maintenance with reactive repairs and minor work for building fabric and mechanical and electrical works

Reference number

23/TB/062

II.1.2) Main CPV code

• 50700000 - Repair and maintenance services of building installations

II.1.3) Type of contract

Services

II.1.4) Short description

The University of Portsmouth (the Authority) is seeking to award two measured term contracts for the planned preventative maintenance with reactive repairs and minor works for building fabric (Lot 1) and mechanical and electrical works (Lot 2). The annual values for Lots 1 and 2 are anticipated to be approximately £400,000 and £1,400,000. The two contracts may be awarded to the same contractor or two different contractors. An Applicant can apply for Lot 1, Lot 2 or both Lots (see question 1.4).This standard Selection Questionnaire (SQ) is being issued in connection with a competitive procurement conducted in accordance with the Restricted Procedure under the Public Contract Regulations 2015 and the Public Procurement (Amendment etc) (EU Exit) Regulations 2020 ("the Regulations").

II.1.5) Estimated total value

Value excluding VAT: £1,800,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Planned preventative maintenance with reactive repairs and minor works for building fabrics

Lot No

1

II.2.2) Additional CPV code(s)

• 50700000 - Repair and maintenance services of building installations
• 45441000 - Glazing work
• 44221000 - Windows, doors and related items
• 45451000 - Decoration work
• 45340000 - Fencing, railing and safety equipment installation work
• 45442180 - Repainting work
• 45212290 - Repair and maintenance work in connection with sports facilities
• 45420000 - Joinery and carpentry installation work
• 44221220 - Fire doors
• 45262500 - Masonry and bricklaying work
• 45261900 - Roof repair and maintenance work
• 45261300 - Flashing and guttering work
• 45453000 - Overhaul and refurbishment work
• 45223200 - Structural works
• 45421152 - Installation of partition walls
• 45421160 - Ironmongery work
• 45421146 - Installation of suspended ceilings
• 45432112 - Laying of paving
• 50850000 - Repair and maintenance services of furniture
• 45432130 - Floor-covering work
• 45213312 - Car park building construction work
• 44212310 - Scaffolding
• 45330000 - Plumbing and sanitary works

II.2.3) Place of performance

NUTS codes

• UKJ31 - Portsmouth

Main site or place of performance

University of Portsmouth Campus

II.2.4) Description of the procurement

Planned preventative maintenance with reactive repairs and minor works for building fabrics - Please see the procurement documents pack, this can be downloaded from our Intend Portal https://in-tendhost.co.uk/port/aspx/Home

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

An initial contract term of 3 years with additional 2 years subject to agreement, up to a total contract term of 5 years in total.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Planned preventative maintenance with reactive repairs and minor works for mechanical and electrical installations

Lot No

2

II.2.2) Additional CPV code(s)

• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 45261215 - Solar panel roof-covering work
• 50413200 - Repair and maintenance services of firefighting equipment
• 50413100 - Repair and maintenance services of gas-detection equipment
• 45212290 - Repair and maintenance work in connection with sports facilities
• 50532400 - Repair and maintenance services of electrical distribution equipment
• 50532300 - Repair and maintenance services of generators
• 45312310 - Lightning-protection works
• 50531100 - Repair and maintenance services of boilers
• 50610000 - Repair and maintenance services of security equipment

II.2.3) Place of performance

NUTS codes

• UKJ31 - Portsmouth

Main site or place of performance

University of Portsmouth Campus

II.2.4) Description of the procurement

Planned preventative maintenance with reactive repairs and minor works for mechanical and electrical installations. Please see the procurement documents pack, this can be downloaded from our Intend Portal https://in-tendhost.co.uk/port/aspx/Home

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

An initial contract term of 3 years with additional 2 years subject to agreement, up to a total contract term of 5 years in total.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Selection criteria as stated in the procurement documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

7 March 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.3) Additional information

Procurement TimetableTask DateContract notice published on FTS 06/02/2024Selection stage documents available on In-tend 06/02/2024Deadline for requests for selection stage clarification 29/02/2024SSQ return deadline 07/03/2024Selection decision notified to candidates 04//04/2024Invitation to tender issued to shortlisted tenderers 05/04/2024 Deadline for requests for tender stage clarification 30/04/2024Tender return deadline 07/05/2024Invitation to interview (if required) 30/05/2024Interview period 04/06/2024 and 05/06/2024Award decision notified to tenderers 17/06/2024Standstill period starts 17/06/2024Standstill period ends 27/06/2024Contract award 28/06/2024Mobilisation 25 DaysStart of contract 01/08/2024Whilst the University will endeavour to follow this timetable it could be subject to change. Tenderers can register and download all relevant documentation from our Intend portal https://in-tendhost.co.uk/port/aspx/Home

VI.4) Procedures for review

VI.4.1) Review body

University Portsmouth

Winston Churchill Avenue

Portsmouth

PO1 2UP

Email

procurement [at] port.ac.uk

Telephone

+44 2392848484

Country

Afghanistan

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