Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Powys County Council

County Hall

Llandrindod Wells

LD1 5LG

Email

commercialservices [at] powys.gov.uk

Country

United Kingdom

NUTS code

UKL24 - Powys

Internet address(es)

Main address

https://www.powys.gov.uk

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Fire Safety Compliance Inspection, Servicing and Remedials for Corporate Buildings across the County of Powys

Reference number

itt_102204

II.1.2) Main CPV code

• 50700000 - Repair and maintenance services of building installations

II.1.3) Type of contract

Services

II.1.4) Short description

Powys County Council is seeking to engage suitably experienced and competent Contractors to enter into a Contract for Fire Safety Compliance Inspections, Servicing and Remedials within Corporate Buildings across the County of Powys for a three (3) year period with an option to extend for up to a further 24 months.

Works to include Inspections, Servicing and Remedials of Portable Fire Fighting equipment (Fire Extinguishers and Fire Blankets), Sprinklers, Fire Alarms and Emergency Lighting.

II.1.5) Estimated total value

Value excluding VAT: £927,950

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
4

II.2) Description

II.2.1) Title

Portable Fire Fighting Equipment - All Powys

Lot No

1

II.2.2) Additional CPV code(s)

• 45343220 - Fire-extinguishers installation work
• 39525400 - Fire blankets
• 50413200 - Repair and maintenance services of firefighting equipment
• 35111200 - Firefighting materials
• 35111000 - Firefighting equipment
• 45343210 - CO2 fire-extinguishing equipment installation work
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50712000 - Repair and maintenance services of mechanical building installations
• 35111300 - Fire extinguishers
• 35111320 - Portable fire-extinguishers

II.2.3) Place of performance

NUTS codes

• UKL24 - Powys

II.2.4) Description of the procurement

Powys County Council is seeking to engage suitably experienced and competent Contractors to carry out Fire Safety Compliance Inspections, Servicing and Remedials within Corporate Buildings across the County of Powys.

Lot 1 - Portable Fire Fighting Equipment (Fire Extinguishers & Fire Blankets) Inspection, Servicing & Remedials - All Powys

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option to extend for upto a further 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Sprinklers Inspection, Servicing & Remedials – All Powys

Lot No

2

II.2.2) Additional CPV code(s)

• 44115500 - Sprinkler systems
• 45343230 - Sprinkler systems installation work
• 50700000 - Repair and maintenance services of building installations
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50711000 - Repair and maintenance services of electrical building installations
• 50712000 - Repair and maintenance services of mechanical building installations

II.2.3) Place of performance

NUTS codes

• UKL24 - Powys

II.2.4) Description of the procurement

Powys County Council is seeking to engage suitably experienced and competent Contractors to carry out Fire Safety Compliance Inspections, Servicing and Remedials within Corporate Buildings across the County of Powys.

Lot 2 - Sprinklers Inspection, Servicing & Remedials – All Powys

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option to extend for upto a further 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Fire Alarms and Emergency Lighting Inspection, Servicing & Remedials - North Powys

Lot No

3

II.2.2) Additional CPV code(s)

• 31625000 - Burglar and fire alarms
• 31518200 - Emergency lighting equipment
• 31600000 - Electrical equipment and apparatus
• 45317000 - Other electrical installation work
• 45343000 - Fire-prevention installation works
• 50116100 - Electrical-system repair services
• 50700000 - Repair and maintenance services of building installations
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50711000 - Repair and maintenance services of electrical building installations
• 50712000 - Repair and maintenance services of mechanical building installations

II.2.3) Place of performance

NUTS codes

• UKL24 - Powys

II.2.4) Description of the procurement

Powys County Council is seeking to engage suitably experienced and competent Contractors to carry out Fire Safety Compliance Inspections, Servicing and Remedials within Corporate Buildings across the County of Powys. Lot 3 - Fire Alarms and Emergency Lighting Inspection, Servicing & Remedials - North Powys.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option to extend for upto a further 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Fire Alarms and Emergency Lighting Inspection, Servicing & Remedials - South Powys

Lot No

4

II.2.2) Additional CPV code(s)

• 31625000 - Burglar and fire alarms
• 31518200 - Emergency lighting equipment
• 31600000 - Electrical equipment and apparatus
• 45317000 - Other electrical installation work
• 50116100 - Electrical-system repair services
• 45343000 - Fire-prevention installation works
• 50700000 - Repair and maintenance services of building installations
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50711000 - Repair and maintenance services of electrical building installations
• 50712000 - Repair and maintenance services of mechanical building installations

II.2.3) Place of performance

NUTS codes

• UKL24 - Powys

II.2.4) Description of the procurement

Powys County Council is seeking to engage suitably experienced and competent Contractors to carry out Fire Safety Compliance Inspections, Servicing and Remedials within Corporate Buildings across the County of Powys. Lot 4 - Fire Alarms and Emergency Lighting Inspection, Servicing & Remedials - South Powys.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option to extend for upto a further 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

The minimum requirements of the tender are as follows:

-Constructionline Silver registered (or equivalent), with work categories relevant to the subject matter of the contract.

-Safety Schemes in Procurement (SSIP) accredited or fully compliant with an equivalent scheme.

- Pass a financial assessment of your company's accounts

- Insurance requirements, note that you must have or agree to put in place by contract start, insurances to the following levels:

Public Liability Insurance - 5,000,000 GBP and

Employer’s Liability Insurance - 5,000,000 GBP

- Acceptance of the JCT Measured Term Contract and Schedule of Amendments.

- All operatives on site will have undertaken Asbestos Awareness Training.

- The successful Contractors should ensure, where relevant, that all Basic Disclosure checks (DBS) are up to date and in line with the Council’s DBS policy.

- Lot Specific Minimum requirements as outlined within the tender documentation are:

Lot 1 Portable Fire Fighting Equipment (Extinguishers & Fire Blankets) - All Powys

- All personnel employed on this contract shall be experienced, trained and competent and shall have received general health and safety training and specific training with respect to Risk assessment, Asbestos awareness, Working at height as applicable and Use of personal protective equipment.

- All Contractors must have a current BAFE SP101 registration or equivalent.

Lot 2 – Sprinklers – All Powys

- All personnel employed on this contract shall be experienced, trained and competent and shall have received general health and safety training and specific training with respect to Risk assessment, Asbestos awareness, Working at height as applicable, Use of personal protective equipment and Working in confined spaces.

- Electrical contractors must be registered for works on NON domestic premises – e.g Niceic Approved, ECA or equivalent. Domestic only installers will not be considered.

Lots 3 & 4 – Fire Alarms and Emergency Lighting – North and South Powys

- All personnel employed on this contract shall be experienced, trained and competent and shall have received general health and safety training and specific training with respect to Risk assessment, Asbestos awareness, Working at height as applicable, Use of personal protective equipment and Working in confined spaces.

- Electrical contractors must be registered for works on NON domestic premises – e.g Niceic Approved, ECA or equivalent. Domestic only installers will not be considered.

- All Contractors must have a current BAFE SP203-1 registration or equivalent.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

11 March 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

11 March 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 3/5 years

VI.3) Additional information

Instructions for Suppliers – Registration on eTenderwales -

Powys County Council will be conducting this tender through the Value Wales e-Tendering portal. This can be found at

www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

Internet address(es): http://etenderwales.bravosolution.co.uk

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the “Open Access ITTs” link.

- Click on the relevant ITT to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)

- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

- eMail: help [at] bravosolution.co.uk

- Phone: 0800 069 8634

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135682

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Refer to tender documentation

(WA Ref:135682)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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