Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Procurement Services, Cardiff and Vale University Local Health Board, Woodlands House, Maes-Y-Coed Road,

Cardiff

CF14 4HH

Contact

Lily Prance

Email

Lily.Prance [at] wales.nhs.uk

Telephone

+44 2921500642

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

http://nwssp.nhs.wales/ourservices/procurement-services/

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Surveys of Emergency Lighting Systems

Reference number

CAV-OJEU-PROJECT55598

II.1.2) Main CPV code

• 45317000 - Other electrical installation work

II.1.3) Type of contract

Works

II.1.4) Short description

The NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for Surveys of Emergency Lighting Systems.

The Capital, Estates and Facilities Board require a company to complete surveys of emergency lighting systems.

The service contractor is required to develop the services into a fully co-ordinated fully functional and operational installation for all elements of the electrical services works listed below that are applicable to the particular scheme:

-Main and sub-main Distribution

-Distribution Boards

-UPS System

-IPS System

-General Lighting and emergency lighting

-Lighting Control system

-Small power system

-Fire alarm system

-Electrical supplies for mechanical services equipment

-Cable routing facilities

-Dado trunking system

-Patient call and alarm system

-Telephone and data network system containment

-Co-ordination of the electrical services system installation with the building, structure and other services installations

-Working drawings to demonstrate design development and co-ordination

-Testing and commissioning

-“As Installed” drawing and operation and maintenance manuals

-Client training and handover

-Health and safety design risk assessment and residual risks register

-Programme of works

Please see the attachments via eTenderWales for more information on this opportunity.

II.1.5) Estimated total value

Value excluding VAT: £425,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKL22 - Cardiff and Vale of Glamorgan

II.2.4) Description of the procurement

The NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for Surveys of Emergency Lighting Systems.

The Capital, Estates and Facilities Board require a company to complete surveys of emergency lighting systems.

The service contractor is required to develop the services into a fully co-ordinated fully functional and operational installation for all elements of the electrical services works listed below that are applicable to the particular scheme:

-Main and sub-main Distribution

-Distribution Boards

-UPS System

-IPS System

-General Lighting and emergency lighting

-Lighting Control system

-Small power system

-Fire alarm system

-Electrical supplies for mechanical services equipment

-Cable routing facilities

-Dado trunking system

-Patient call and alarm system

-Telephone and data network system containment

-Co-ordination of the electrical services system installation with the building, structure and other services installations

-Working drawings to demonstrate design development and co-ordination

-Testing and commissioning

-“As Installed” drawing and operation and maintenance manuals

-Client training and handover

-Health and safety design risk assessment and residual risks register

-Programme of works

Please see the attachments via eTenderWales for more information on this opportunity.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 July 2024

End date

30 January 2027

This contract is subject to renewal

Yes

Description of renewals

An option to extend for a further two years in yearly intervals at the sole discretion of the Health Board is included in the month duration above

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

11 March 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.7) Conditions for opening of tenders

Date

11 March 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please note additional information on this procurement:

1. The Contracting Authority reserves the right to award the contract in whole, in part or annual the tendering process and not award any contract.

2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.

3. The Contracting Authority will not accept completed ITT's after the stated closing date.

4. All documents to be priced (where applicable) in sterling and all payments made in sterling.

5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.

6. Bidders wishing to participate should visit the Bravo e-tenderwales portal and access the ITT_108770.

7. Bidders should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale ULHB

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138886

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

N/A

(WA Ref:138886)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

NHS Wales Shared Services Partnership on behalf of Cardiff and Vale University Local Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful.

Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.

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