Construction Contract Leads
No location provided
Category Services
Type
No. of Lots 5
Status Active
Published 13th Feb 2024
| Reference | ocds-h6vhtk-04398b |
| Common Procurement Vocabulary | Accommodation cleaning services |
| Procurement Method | Open procedure |
| Value | £2,500,000 |
No location provided
Category Services
Type
No. of Lots 5
Status Active
Published 13th Feb 2024
| Reference | ocds-h6vhtk-04398b |
| Common Procurement Vocabulary | Accommodation cleaning services |
| Procurement Method | Open procedure |
| Value | £2,500,000 |
Section I: Contracting authority
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
Pricejk [at] cardiff.ac.uk
Telephone
+44 2920879648
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Information about joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Residences Cleaning Framework
Reference number
CU.1530.JP
II.1.2) Main CPV code
- 90911100 - Accommodation cleaning services
II.1.3) Type of contract
Services
II.1.4) Short description
The purpose of this procurement is to appoint Contract cleaning companies to support Residences Teams with the cleaning of student accommodation.
The cleaning requirements span several of our sites with cleaning taking place mainly over the summer months (from June to September), potentially supporting for January arrivals preparation and on an ad hoc basis during the year e.g. one off cleans or to support with the provision of daily cleaning services (due to unforeseen staffing issues).
The University requires three types of cleaning services:
Deep Clean Service
ELS Cleaning Services (3 Phase: Phase 1 deep clean, Phase 2 Housekeeping service, Phase 3 Deep clean)
Ad hoc daily housekeeping service
II.1.5) Estimated total value
Value excluding VAT: £2,500,000
II.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
II.2.1) Title
Campus C
Lot No
2
II.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
II.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
II.2.4) Description of the procurement
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
II.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Cost criterion - Name: Cost / Weighting: 35
II.2.6) Estimated value
Value excluding VAT: £400,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extension options
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The University reserves the right to add locations to a lot during the term of the framework.
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Talybont South
Lot No
1
II.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
II.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
II.2.4) Description of the procurement
The purpose of this procurement is to appoint Contract cleaning companies to support Residences Teams with the cleaning of student accommodation.
The cleaning requirements span several of our sites with cleaning taking place mainly over the summer months (from June to September), potentially supporting for January arrivals preparation and on an ad hoc basis during the year e.g. one off cleans or to support with the provision of daily cleaning services (due to unforeseen staffing issues).
The University requires three types of cleaning services:
Deep Clean Service
ELS Cleaning Services (3 Phase: Phase 1 deep clean, Phase 2 Housekeeping service, Phase 3 Deep clean)
Ad hoc daily housekeeping service
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
II.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Cost criterion - Name: Cost / Weighting: 35
II.2.6) Estimated value
Value excluding VAT: £760,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extension options
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The University reserves the right to add locations to a lot during the term of the framework.
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Talybont North, Gate and Court
Lot No
3
II.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
II.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
II.2.4) Description of the procurement
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
II.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Cost criterion - Name: Cost / Weighting: 35
II.2.6) Estimated value
Value excluding VAT: £440,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extension options
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The University reserves the right to add locations to a lot during the term of the framework.
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Campus A
Lot No
4
II.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
II.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
II.2.4) Description of the procurement
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
II.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Cost criterion - Name: Cost / Weighting: 35
II.2.6) Estimated value
Value excluding VAT: £160,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extension options
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The University reserves the right to add locations to a lot during the term of the framework.
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Campus B, Cartwright Court & Roy Jenkins
Lot No
5
II.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
II.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
II.2.4) Description of the procurement
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
II.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Cost criterion - Name: Cost / Weighting: 35
II.2.6) Estimated value
Value excluding VAT: £240,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extension options
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The University reserves the right to add locations to a lot during the term of the framework
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section III. Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 14
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
18 April 2024
Local time
12:00pm
IV.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date
18 April 2024
Local time
12:00pm
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: February 2028
VI.3) Additional information
Each lot will appoint 1 x Primary supplier with 2 Reserve suppliers (full details are contained within the ITT docs).
Access to the Procurement documents will close at 5pm on 3rd April 2024 in order for Site Visits to take place W/C 8th April 2024. Further details regarding site visits are contained in
Schedule 2 Specification.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GB
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138981.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As stated in the ITT documents.
(WA Ref:138981)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom