Construction Contract Leads

Yorkshire and the Humber

Category Services

Type

No. of Lots 5

Status Active

Published 19th Feb 2024

Tender Details
Reference	ocds-h6vhtk-043b27
Common Procurement Vocabulary	Construction-related services
Procurement Method	Open procedure
Value	£5,300,000

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Yorkshire and the Humber

Category Services

Type

No. of Lots 5

Status Active

Published 19th Feb 2024

Tender Details
Reference	ocds-h6vhtk-043b27
Common Procurement Vocabulary	Construction-related services
Procurement Method	Open procedure
Value	£5,300,000

Section I: Contracting authority

I.1) Name and addresses

Kirklees Council

Town Hall, Ramsden Street

York

HD1 2TA

Email

highways.contracts [at] kirklees.gov.uk

Telephone

+44 1484221000

Country

United Kingdom

NUTS code

UKE44 - Calderdale and Kirklees

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

http://www.kirklees.gov.uk

Buyer's address

https://yortender.eu-supply.com

I.1) Name and addresses

City of Bradford Metropolitan District Council

City Hall, Channing Way

Bradford

BD1 1HY

Email

highways.contracts [at] kirklees.gov.uk

Country

United Kingdom

NUTS code

UKE41 - Bradford

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.bradford.gov.uk

Buyer's address

https://yortender.eu-supply.com

I.1) Name and addresses

The Borough of Calderdale Council

Town Hall, Crossley Street

Halifax

HX1 1UJ

Email

highways.contracts [at] kirklees.gov.uk

Country

United Kingdom

NUTS code

UKE44 - Calderdale and Kirklees

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.calderdale.gov.uk

Buyer's address

https://yortender.eu-supply.com

I.1) Name and addresses

Leeds City Council

Civic Hall, Calverley Street

Leeds, West Yorkshire

LS1 1UR

Email

highways.contract [at] kirklees.gov.uk

Country

United Kingdom

NUTS code

UKE42 - Leeds

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.leeds.gov.uk

Buyer's address

https://yortender.eu-supply.com

I.1) Name and addresses

City of York Council

Hazel Court, James Street

York

YO10 3DS

Email

highways.contracts [at] kirklees.gov.uk

Country

United Kingdom

NUTS code

UKE21 - York

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.york.gov.uk

Buyer's address

https://yortender.eu-supply.com

I.2) Information about joint procurement

The contract involves joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://yortender.eu-supply.com

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://yortender.eu-supply.com

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for the Hire of Civil Engineering Plant, Vehicles and Equipment without Operator(s)

Reference number

KMCHS-392

II.1.2) Main CPV code

71500000 - Construction-related services

II.1.3) Type of contract

Services

II.1.4) Short description

The Council of the Borough of Kirklees (the "Council") is conducting this procurement process using the open procedure in accordance with the Public Contracts Regulations 2015 ("PCR"). The procurement documentation has been made available following the publication of the

Contract Notice on the UK e-notification service.

This framework is being procured to replace the 'Without Operator' element on the previous Framework (KMCHS-351) which expired on 30th November 2023.

Tenders are invited by the Council and the Other Contracting Authorities from Suppliers with relevant experience and ability to demonstrate sufficient capacity for the provision of the Hire of Civil Engineering Plant, Vehicles and Equipment with Operator.

This framework will be available across the region of Yorkshire and Humberside,and will be used by the following Contracting Authorities:

The City of Bradford Metropolitan District Council - Lot 1,

The Borough of Calderdale Council - Lot 2,

The Council of the Borough of Kirklees - Lot 3,

Leeds City Council - Lot 4,

York City Council - Lot 5

The framework will be advertised on YORtender (tender platform) - https://yortender.eu-supply.com

II.1.5) Estimated total value

Value excluding VAT: £5,300,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

City of Bradford Metropolitan District Council - Hire of Civil Engineering Plant, Vehicles and Equipment without Operator(s)

Lot No

II.2.2) Additional CPV code(s)

42410000 - Lifting and handling equipment
43300000 - Construction machinery and equipment
44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
45000000 - Construction work

II.2.3) Place of performance

NUTS codes

UKE41 - Bradford

Main site or place of performance

Geographical Area of Bradford

II.2.4) Description of the procurement

The "Services" under a proposed Framework Agreement will consist of the Hire of Civil Engineering Plant, Vehicles and Equipment without Operator(s), within the geographical area as outlined in Appendix 3b - Geographical Map.

This Lot relates to the administrative area of:

The City of Bradford Metropolitan District Council - Lot 1,

Economic Operators may price for one, or more, or all of the lots as detailed at Section II.1.4 of this notice. All of the other contracting authorities shall be hereafter defined as the "contracting authorities" for whom the principal contracting authority (i.e. the Council of the Borough of Kirklees) will act as the contract administrator in relation to the Framework Agreement (available to download at: https://yortender.eu-supply.com)

II.2.5) Award criteria

Price

II.2.6) Estimated value

Value excluding VAT: £200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 May 2024

End date

30 April 2028

This contract is subject to renewal

Yes

Description of renewals

The Framework is intended to run for an initial twenty-four (24) month period from 1st May 2024 to 30th April 2026 with an option to extend the Framework for two further twelve (12) month periods until 30th April 2028.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Tenderers may price an item(s) in any category or categories within one, more or all of the Lots detailed. There will be no limitation to the number of Lots or categories awarded to any one Supplier.

II.2) Description

II.2.1) Title

The Borough of Calderdale Council - Hire of Civil Engineering Plant, Vehicles and Equipment without Operator(s)

Lot No

II.2.2) Additional CPV code(s)

42410000 - Lifting and handling equipment
43300000 - Construction machinery and equipment
44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
45000000 - Construction work

II.2.3) Place of performance

NUTS codes

UKE44 - Calderdale and Kirklees

Main site or place of performance

Geographical Area of Calderdale

II.2.4) Description of the procurement

This Lot relates to the administrative area of:

The Borough of Calderdale Council - Lot 2,

II.2.5) Award criteria

Price

II.2.6) Estimated value

Value excluding VAT: £300,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 May 2024

End date

30 April 2028

This contract is subject to renewal

Yes

Description of renewals

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Tenderers may price an item(s) in any category or categories within one, more or all of the Lots detailed. There will be no limitation to the number of Lots or categories awarded to any one Supplier.

II.2) Description

II.2.1) Title

Kirklees Council - Hire of Civil Engineering Plant, Vehicles and Equipment without Operator(s)

Lot No

II.2.2) Additional CPV code(s)

42410000 - Lifting and handling equipment
43300000 - Construction machinery and equipment
44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
45000000 - Construction work

II.2.3) Place of performance

NUTS codes

UKE44 - Calderdale and Kirklees

Main site or place of performance

Geographical Area of Kirklees

II.2.4) Description of the procurement

This Lot relates to the administrative area of:

The Council of the Borough of Kirklees - Lot 3,

II.2.5) Award criteria

Price

II.2.6) Estimated value

Value excluding VAT: £400,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 May 2024

End date

30 April 2028

This contract is subject to renewal

Yes

Description of renewals

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Tenderers may price an item(s) in any category or categories within one, more or all of the Lots detailed. There will be no limitation to the number of Lots or categories awarded to any one Supplier.

II.2) Description

II.2.1) Title

Leeds City Council - Hire of Civil Engineering Plant, Vehicles and Equipment without Operator(s)

Lot No

II.2.2) Additional CPV code(s)

42410000 - Lifting and handling equipment
43300000 - Construction machinery and equipment
44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
45000000 - Construction work

II.2.3) Place of performance

NUTS codes

UKE42 - Leeds

Main site or place of performance

Geographical Area of Leeds

II.2.4) Description of the procurement

This Lot relates to the administrative area of:

Leeds City Council - Lot 4,

II.2.5) Award criteria

Price

II.2.6) Estimated value

Value excluding VAT: £4,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 May 2024

End date

30 April 2028

This contract is subject to renewal

Yes

Description of renewals

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Tenderers may price an item(s) in any category or categories within one, more or all of the Lots detailed. There will be no limitation to the number of Lots or categories awarded to any one Supplier.

II.2) Description

II.2.1) Title

City of York Council - Hire of Civil Engineering Plant, Vehicles and Equipment without Operator(s)

Lot No

II.2.2) Additional CPV code(s)

42410000 - Lifting and handling equipment
43300000 - Construction machinery and equipment
44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
45000000 - Construction work

II.2.3) Place of performance

NUTS codes

UKE21 - York

Main site or place of performance

Geographical Area of York

II.2.4) Description of the procurement

This Lot relates to the administrative area of:

York City Council - Lot 6,

II.2.5) Award criteria

Price

II.2.6) Estimated value

Value excluding VAT: £400,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 May 2024

End date

30 April 2028

This contract is subject to renewal

Yes

Description of renewals

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Tenderers may price an item(s) in any category or categories within one, more or all of the Lots detailed. There will be no limitation to the number of Lots or categories awarded to any one Supplier.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

In accordance with (i) Article 57 and 59 to 61 of Directive 2014/24/EU and (ii)Regulations 57 to 61 of the Public Contract Regulations 2015 (SI 2015/102), and as set out in the selection questionnaire ("SQ") available from the address as set out in Section (I.1) of this notice above, the Council of the Borough of Kirklees acting as the principal contracting authority reserves the right to refuse any Contractor's application and to exclude its tender from the evaluation in any of the circumstances as follows:

(i) in the event the completed SQ, supporting information and/or any other tender submissions are incomplete,inaccurate or misleading or otherwise not submitted in accordance with the requirements set out in the SQ or any of the other Tender Documents; and/or;

(ii) for any reason specified in Regulation 57 (Exclusion Grounds) of the Public Contracts Regulations 2015(SI 2015/102), which requires or permits the principal contracting authority not to select or to treat any Contractor as an ineligible Contractor; and / or

(iii) Contractors scoring "Fail" in the SQ will not be selected for consideration of their tender submission.

Section 7 - Modern Slavery Act 2015: Requirements under Modern Slavery Act 2015.

Answering "Yes" to question 7.1 and "No" to Question 7.2 will result in exclusion unless the Contractor:

(1) can demonstrate that you are legally exempt from the requirement to comply with the annual reporting requirements contained within section 54 of the Act; or

(2) commit to comply with such reporting requirements within 6 months of the date of your submitted questionnaire.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The performance of the Orders by the economic operator during the Framework Period will be subject to review by the principal contracting authority and the other contracting authorities, carried out in accordance with the tender documents which are available to download at https://yortender.eu-supply.com

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

20 March 2024

Local time

1:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

20 March 2024

Local time

1:01pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority (i.e. the Council of the Borough of Kirklees) considers that this Framework Agreement may be suitable for economic operators that are small or medium enterprises ("SMEs"). However, any selection of economic operators will be based solely on the criteria set out for the procurement, and the Framework Agreement will be awarded on the basis of the most economically advantageous tender based on lowest price only. The award criteria is set out in the procurement documentation (available to download at https://yortender.eu-supply.com). With regards to the estimated total value of works for the entire duration of the Framework Agreement, please note the values stipulated in Section II.1.5 of this Notice above covers the potential spend of Council of the Borough of Kirklees, throughout the duration of the Framework Agreement. Not withstanding the range of values stipulated in Section II.1.5, however, for the avoidance of doubt please note that:

i) The estimates given in Section II.1.5 of this Notice are strictly estimated values only.

ii) Any information supplied in the Tender Documents as to the likely volumes of works or the times when they are likely to be required are given purely as indication of past experiences of the Council.

iii) The anticipated usage of this Framework Agreement is unknown at present. Tenderers should note that it is not possible to establish an exact future workload and it is therefore not possible to guarantee that all or any of the successful economic operators with whom Kirklees Council enters into the Framework Agreement will in fact be called upon to execute Services on behalf of the Council. Unless otherwise specifically stated elsewhere in the Tender Documents, there is no minimum or maximum value/quantity of Services that may be ordered on anyone occasion and the rates tendered must therefore reflect the likelihood of varying magnitude of Services and types of Services.

iv) The Council is not bound to enter into any Services Order or other contract following discussions or other representations and the Council shall not incur any liability in respect of any failure to enter into any Service Contract or in connection with the total volume, type of Services or value of Services anticipated by the economic operators or which any economic operator is asked to carry out.

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

The Strand, Westminster

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contract Regulations 2015 (SI 2015/102),the principal contracting authority has incorporated a minimum ten (10) calendar day standstill period at the point that information on the conclusion of the Framework Agreement was communicated to Contractors. This period allowed any unsuccessful Contractor(s) to seek further debriefing from the contracting authority before the award (or non-award) of the Framework

Agreement. Such additional information should have been (and can still be) requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award (or non-award) of the Framework Agreement has not been successfully resolved, then the Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3)months after that date. Where the Framework agreement has not been awarded, the Court may order the setting aside of the award decision or reorder the contracting authority to amend any document and may award damages. If however the Framework Agreement has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Framework Agreement to be ineffective.