Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Norfolk County Council

County Hall, Martineau Lane

Norwich

NR1 2DH

Email

sourcingteam [at] norfolk.gov.uk

Country

United Kingdom

NUTS code

UKH15 - Norwich and East Norfolk

Internet address(es)

Main address

www.norfolk.gov.uk

Buyer's address

https://in-tendhost.co.uk/norfolkcc/aspx/Home

I.1) Name and addresses

Hertfordshire County Council

County Hall, Pegs Lane

Hertford

Email

contact [at] hertfordshire.gov.uk

Country

United Kingdom

NUTS code

UKH23 - Hertfordshire

Internet address(es)

Main address

https://www.hertfordshire.gov.uk/home

I.2) Information about joint procurement

The contract involves joint procurement

In the case of joint procurement involving different countries, state applicable national procurement law

England and Wales Public Contract Regulations 2015 ( as amended)

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/norfolkcc/aspx/Home

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://in-tendhost.co.uk/norfolkcc/aspx/Home

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Station End Equipment (Hardware, Support and Installation)

Reference number

NCCT42843

II.1.2) Main CPV code

• 44316400 - Hardware

II.1.3) Type of contract

Supplies

II.1.4) Short description

Norfolk County Council and Hertfordshire County Council have a need to procure station end hardware, support and potentially installation for their respective fire and rescue services.This procurement is being led by Norfolk County Council on behalf of the two Councils. Bidders are only required to complete the Invitation to Tender once and one bidder will be appointed to deliver for both Councils. The winning bidder will be awarded one contract with Norfolk County Council and one with Hertfordshire County Council i.e. this will not be a 3 way contract.

II.1.5) Estimated total value

Value excluding VAT: £900,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 44316400 - Hardware
• 30210000 - Data-processing machines (hardware)
• 51611100 - Hardware installation services
• 72000000 - IT services: consulting, software development, Internet and support

II.2.3) Place of performance

NUTS codes

• UKH17 - Breckland and South Norfolk
• UKH23 - Hertfordshire
• UKH16 - North and West Norfolk
• UKH15 - Norwich and East Norfolk

Main site or place of performance

This winning bidder for this procurement will be signing 2 contracts - one with Norfolk County Council and one with Hertfordshire County Council. Delivery will be in Norfolk and Hertfordshire.

II.2.4) Description of the procurement

Norfolk County Council and Hertfordshire County Council have a need to procure station end hardware, support and potentially installation for their respective fire and rescue services.This procurement is being led by Norfolk County Council on behalf of the two Councils. Bidders are only required to complete the Invitation to Tender once and one bidder will be appointed to deliver for both Councils. The winning bidder will be awarded one contract with Norfolk County Council and one with Hertfordshire County Council i.e. this will not be a 3 way contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £900,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The 2 contracts will be for 3 years from operational go live date. There is the right in each contract for the relevant Council to extend by a further 2 years. The Council's reserve the right to decide not to contract for full implementation services. This is detailed in the procurement documentation.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note that the value is an estimate. As per the procurement documentation, prices will be fixed for the first 3 years of the contracts.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

As per the procurement documentation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As per procurement documentation.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

22 March 2024

Local time

11:00am

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 2 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

22 March 2024

Local time

11:05am

Place

Norwich, Norfolk

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

This procurement will be managed electronically via the Council`s e-procurement system. To participate in this procurement, applicants must first be registered on the system at https://in-tendhost.co.uk/norfolkcc. Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles. Once registered you will be able to see the procurement project under the `tenders` section and `express an interest` to view the documentation. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +44 8442728810 or e-mailing support [at] in-tend.co.uk.

VI.4) Procedures for review

VI.4.1) Review body

nplaw

Norfolk County Council, Martineau Lane

Norwich

NR1 2DH

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.

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