Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Welland Procurement

Melton Borough Council, Parkside, Station Approach, Burton Street

Melton Mowbray

LE13 1GH

Contact

Ms Charlotte Highcock

Email

chighcock [at] melton.gov.uk

Telephone

+44 1664502497

Country

United Kingdom

NUTS code

UKF22 - Leicestershire CC and Rutland

Internet address(es)

Main address

https://www.hinckley-bosworth.gov.uk/

Buyer's address

https://www.hinckley-bosworth.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://procontract.due-north.com/Register

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://procontract.due-north.com/Register

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

ANNUAL HEATING APPLIANCE SERVICING AND RESPONSIVE REPAIRS HINCKLEY AND BOSWORTH BOROUGH COUNCIL

Reference number

DN719390

II.1.2) Main CPV code

• 50720000 - Repair and maintenance services of central heating

II.1.3) Type of contract

Services

II.1.4) Short description

Each year Hinckley & Bosworth Borough Council are responsible for ensuring that all gas systems installed within Hinckley & Bosworth Borough Councils housing stock are serviced and checked for their safe operation.

Regulation 36 of the Gas Safety (Installations and Use) Regulations 1998 (Amended 2018) imposes a duty upon Landlords of domestic properties to ensure that gas appliances and flues are maintained in a safe condition, annual safety checks are carried out and appropriate records kept and issued or displayed to tenants. These duties are in addition to the more general ones that

Landlords have under the Health & Safety at Work Act 1974 and the Management of Health & Safety at Work Regulations 1999.

Landlord’s failing to comply with these regulations can be liable to prosecution and ensuing penalties. This document details the procedure to ensure Hinckley & Bosworth Borough Council have robust systems in place to meet their legislative duty and to gain access to carry out these vital checks.

The terms and Conditions of the contract are aimed at securing a prompt and efficient performance of the works and will be enforced strictly.

Further information on the requirement and relevant performance standards are available within the Specification.

The anticipated contract commencement date is 1st April 2025.

The Council proposes to enter one contract for an initial period of 60 months with a break clause at 36months with the preferred supplier, with an option to extend for a period of 24months, followed by an additional period of 12 month + 12months, making 84 months in total.

Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council’s business requirements.

Any proposed extension to the contract will be agreed in writing between the Council and the supplier.

The budget for this contract is £430,000.00 per annum (exclusive of VAT). Potential Suppliers are to note that this is an estimated and not guaranteed annual cost.

Bidders are invited to view the opportunity on the ProContract e-procurement portal under project reference DN719390

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 44160000 - Pipeline, piping, pipes, casing, tubing and related items
• 50720000 - Repair and maintenance services of central heating
• 39715000 - Water heaters and heating for buildings; plumbing equipment
• 45331000 - Heating, ventilation and air-conditioning installation work
• 39715200 - Heating equipment
• 45232141 - Heating works
• 45259300 - Heating-plant repair and maintenance work

II.2.3) Place of performance

NUTS codes

• UKF22 - Leicestershire CC and Rutland

II.2.4) Description of the procurement

Each year Hinckley & Bosworth Borough Council are responsible for ensuring that all gas systems installed within Hinckley & Bosworth Borough Councils housing stock are serviced and checked for their safe operation.

Regulation 36 of the Gas Safety (Installations and Use) Regulations 1998 (Amended 2018) imposes a duty upon Landlords of domestic properties to ensure that gas appliances and flues are maintained in a safe condition, annual safety checks are carried out and appropriate records kept and issued or displayed to tenants. These duties are in addition to the more general ones that

Landlords have under the Health & Safety at Work Act 1974 and the Management of Health & Safety at Work Regulations 1999.

Landlord’s failing to comply with these regulations can be liable to prosecution and ensuing penalties. This document details the procedure to ensure Hinckley & Bosworth Borough Council have robust systems in place to meet their legislative duty and to gain access to carry out these vital checks.

The terms and Conditions of the contract are aimed at securing a prompt and efficient performance of the works and will be enforced strictly.

Further information on the requirement and relevant performance standards are available within the Specification.

The anticipated contract commencement date is 1st April 2025.

The Council proposes to enter one contract for an initial period of 60 months with a break clause at 36months with the preferred supplier, with an option to extend for a period of 24months, followed by an additional period of 12 month + 12months, making 84 months in total.

Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council’s business requirements.

Any proposed extension to the contract will be agreed in writing between the Council and the supplier.

The budget for this contract is £430,000.00 per annum (exclusive of VAT). Potential Suppliers are to note that this is an estimated and not guaranteed annual cost.

Bidders are invited to view the opportunity on the ProContract e-procurement portal under project reference DN719390.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

24 May 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Royal Court of Justice

The Strand London

WC2A 2LL

Country

United Kingdom

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