Construction Contract Leads
Yorkshire and the Humber
Category Services
Type
No. of Lots 2
Status Active
Published 7th Jun 2024
| Reference | ocds-h6vhtk-046e7a |
| Common Procurement Vocabulary | Repair, maintenance and associated services of vehicles and related equipment |
| Procurement Method | Negotiated procedure with prior call for competition |
| Value | £12,000,000 |
Yorkshire and the Humber
Category Services
Type
No. of Lots 2
Status Active
Published 7th Jun 2024
| Reference | ocds-h6vhtk-046e7a |
| Common Procurement Vocabulary | Repair, maintenance and associated services of vehicles and related equipment |
| Procurement Method | Negotiated procedure with prior call for competition |
| Value | £12,000,000 |
Section I: Contracting entity
I.1) Name and addresses
YORKSHIRE WATER SERVICES LIMITED
Western House,Western Way, Buttershaw
BRADFORD
BD62SZ
Contact
Judy Chen
judy.chen [at] yorkshirewater.co.uk
Telephone
+44 7890394616
Country
United Kingdom
NUTS code
UKE41 - Bradford
Companies House
03778498
Internet address(es)
Main address
https://www.yorkshirewater.com/
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.yorkshirewater.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
I.6) Main activity
Water
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Company Car Leasing and Accident Management
Reference number
CM2902
II.1.2) Main CPV code
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
II.1.3) Type of contract
Services
II.1.4) Short description
This notice is seeking expressions of interest for the Company Car Leasing Services and/or Accident Management Services related to cars and other fleets at Yorkshire Water Services (YWS). These are split between Company Car (Lot1) and Accident Management (Lot2).
This Agreement is envisaged to be the primary route for selecting suppliers for the delivery of Company Car Service and/or Accident Management Service for the duration of the agreement.
Any estimated values contained or referred to in this or other documentation are for guidance only and do not bind YWS to buy any specific quantities should the bidder be successful and enter into an agreement.
II.1.5) Estimated total value
Value excluding VAT: £12,000,000
II.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
YWS reserves the right to award the contracts by each lot or group of lots.
II.2) Description
II.2.1) Title
Company Car Leasing
Lot No
1
II.2.2) Additional CPV code(s)
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
II.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
II.2.4) Description of the procurement
To express an interest in participating in the tender, please contact Judy Chen (judy.chen [at] yorkshirewater.co.uk) through email by 17:00 (GMT) on 10th July 2024.
Once a bidder expresses an interest, the Invitation to Qualify (ITQ) document pack will be shared with them. This will include the ITQ document that must be completed by all bidders and submitted on Ariba by 10th July 2024 17:00 (GMT). All clarifications should be submitted on Ariba and can also be emailed to Judy Chen (judy.chen [at] yorkshirewater.co.uk) by 17:00 (GMT) on 21st June 2024.
YWS will periodically consolidate clarifications that would be relevant to everyone and share the responses to these with all bidders anonymously.
Following an assessment of responses received for the ITQ, successful suppliers will be invited to participate in the ITT. This is planned for late July but is subject to change based on YWS discretion.
Procurement Overview
Successful suppliers will work alongside Yorkshire Water Services (YWS) to provide services in the areas of company car leasing and/or accident management services.
For the avoidance of doubt, suppliers DO NOT need to deliver services in all Lots to submit a response to this tender. Suppliers need to deliver services in at least 1 lot to respond to the tender.
The Process will be conducted in 2 Lots:
Lot 1: Company Car Leasing
Yorkshire Water Procurement will follow a full EU OJEU process.
Lot 2: Accident Management for all fleet including cars, LCVs, LGVs and Plant
Yorkshire Water Procurement will follow a full EU OJEU process.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
This agreement is valid for an initial period of 36 months, followed by an optional renewal in 12-month increments up to a total term of 24 months, at YWS discretion.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The option to modify the framework period will be reviewed based on the potential commercial benefits.
II.2) Description
II.2.1) Title
Accident Management for all fleet including cars, LCVs, LGVs and Plant
Lot No
2
II.2.2) Additional CPV code(s)
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
II.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
II.2.4) Description of the procurement
Procurement Process:
To express an interest in participating in the tender, please contact Judy Chen (judy.chen [at] yorkshirewater.co.uk) through email by 17:00 (GMT) on 10th July 2024.
Once a bidder expresses an interest, the Invitation to Qualify (ITQ) document pack will be shared with them. This will include the ITQ document that must be completed by all bidders and submitted on Ariba by 10th July 2024 17:00 (GMT). All clarifications should be submitted on Ariba and can also be emailed to Judy Chen (judy.chen [at] yorkshirewater.co.uk) by 17:00 (GMT) on 21st June 2024.
YWS will periodically consolidate clarifications that would be relevant to everyone and share the responses to these with all bidders anonymously.
Following an assessment of responses received for the ITQ, successful suppliers will be invited to participate in the ITT. This is planned for late July but is subject to change based on YWS discretion.
Procurement Overview
Successful suppliers will work alongside Yorkshire Water Services (YWS) to provide services in the areas of company car leasing and/or accident management services.
For the avoidance of doubt, suppliers DO NOT need to deliver services in all Lots to submit a response to this tender. Suppliers need to deliver services in at least 1 lot to respond to the tender.
The Process will be conducted in 2 Lots:
Lot 1: Company Car Leasing
Yorkshire Water Procurement will follow a full EU OJEU process.
Lot 2: Accident Management for all fleet including cars, LCVs, LGVs and Plant
Yorkshire Water Procurement will follow a full EU OJEU process.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
This agreement is valid for an initial period of 36 months, followed by an optional renewal in 12-month increments up to a total term of 24 months, at YWS discretion.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The option to modify the framework period will be reviewed based on the potential commercial benefits.
Section III. Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure with prior call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
10 July 2024
Local time
5:00pm
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Yorkshire Water Service Limited
Bradford
BD6 2SZ
judy.chen [at] yorkshirewater.co.uk
Country
United Kingdom