Construction Contract Leads
North West
Category Services
Type
No. of Lots 1
Status Active
Published 18th Jun 2024
| Reference | ocds-h6vhtk-0470b6 |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Restricted procedure |
| Value | £1,992,000 |
North West
Category Services
Type
No. of Lots 1
Status Active
Published 18th Jun 2024
| Reference | ocds-h6vhtk-0470b6 |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Restricted procedure |
| Value | £1,992,000 |
Section I: Contracting authority
I.1) Name and addresses
Kingfisher Learning Trust
RAM Mill Business Centre Office 6, First Floor, Gordon Street, Chadderton
Oldham
OL9 9RH
tenders [at] litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
https://www.kingfisherlearningtrust.co.uk/
I.1) Name and addresses
Kingfisher Special School
Foxdenton Lane, Chadderton
Oldham
OL9 9QR
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
https://www.kingfisher.oldham.sch.uk/
I.1) Name and addresses
Halcyon Way School
Gordon Street
Oldham
OL99QE
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
I.1) Name and addresses
Medlock Valley Primary School
Deanshut Road
Oldham
OL8 2PN
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
https://www.medlockvalley.oldham.sch.uk/
I.1) Name and addresses
Littlemoor Primary School
Littlemoor Lane
Oldham
OL42RR
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
https://www.littlemoor.oldham.sch.uk/
I.1) Name and addresses
Blackshaw Lane Primary & Nursery School
Blackshaw Lane, Heyside, Royton
Oldham
OL2 6NT
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
https://www.blackshawlaneprimary.co.uk/
I.1) Name and addresses
Cromwell High School
Yew Tree Lane, Dukinfield
Tameside
SK16 5BJ
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
http://www.cromwell.tameside.sch.uk/
I.2) Information about joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/2W9US98P93
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Kingfisher Learning Trust ~ Cleaning Tender
II.1.2) Main CPV code
- 90919300 - School cleaning services
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for all schools within the Kingfisher Learning Trust. The Trust comprises of six schools with some special schools included, providing education for a mix of Primary and Secondary aged pupils. The Trust is growing and is currently mid-way through adding a seventh school.
II.1.5) Estimated total value
Value excluding VAT: £1,992,000
II.1.6) Information about lots
This contract is divided into lots: No
II.2) Description
II.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
Main site or place of performance
Greater Manchester
II.2.4) Description of the procurement
The duration of the contract being offered is three years commencing on 1st April 2025 and concluding on 31st March 2028 and will be on a guaranteed performance basis offering a fixed annual return and or subsidy to the Trust. There will be the option to extend the contract for a further term excluding the right to further extend for a further term of three years.
The Trust is looking for a supplier who is flexible in their approach and will work closely with all schools to ensure that standards of cleanliness are kept high.
Kingfisher Special School
Halcyon Way School
Medlock Valley Primary School
Littlemoor Primary School
Blackshaw Lane Primary & Nursery School
Cromwell High School
This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.
We are seeking a suitably experienced Supplier who has current experience of working within the Primary or Secondary school marketplace, ideally with a strong operational base within the area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
The scope of the contract covers all the cleaning provision within the schools including all holiday and periodic cleans.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within the Kingfisher Learning Trust on the contract performance.
The Trust is expected to grow in the number of schools becoming part of the trust during this contract period, and the provision of cleaning services within these schools when they have joined the MAT will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc. that they applied to their successful tender submission for Kingfisher Learning Trust at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.
Please see SQ document for more information
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £1,992,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2031
This contract is subject to renewal
No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted: Yes
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section III. Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
26 July 2024
Local time
12:00pm
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
9 September 2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Oldham:-School-cleaning-services./2W9US98P93
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/2W9US98P93
GO Reference: GO-2024618-PRO-26637566
VI.4) Procedures for review
VI.4.1) Review body
Kingfisher Learning Trust
RAM Mill Business Centre Office 6, First Floor, Gordon Street, Chadderton
Oldham
OL9 9RH
Country
United Kingdom