Construction Contract Leads
South West
Category Services
Type
No. of Lots 4
Status Active
Published 27th Jun 2024
| Reference | ocds-h6vhtk-047317 |
| Common Procurement Vocabulary | Gas appliance maintenance services |
| Procurement Method | Open procedure |
| Value | - |
South West
Category Services
Type
No. of Lots 4
Status Active
Published 27th Jun 2024
| Reference | ocds-h6vhtk-047317 |
| Common Procurement Vocabulary | Gas appliance maintenance services |
| Procurement Method | Open procedure |
| Value | - |
Section I: Contracting authority
I.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Ms Jodie Wakefield
JWakefield [at] swindon.gov.uk
Telephone
+44 7392102892
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Gas Servicing and Repairs
Reference number
DN730257
II.1.2) Main CPV code
- 50531200 - Gas appliance maintenance services
II.1.3) Type of contract
Services
II.1.4) Short description
The Provision of Gas Servicing and Repairs
Swindon Borough Council invites expressions of interest from gas safe registered providers for the provision of gas servicing and repairs.
Project Description
Swindon Borough Council (SBC) are looking for a Gas Safe Registered contractor(s) to support our in-house Gas engineers, completing, Gas Servicing, Gas repairs and void repairs / improvements and Gas call out / emergency works. Swindon Borough Council has 10,500 homes with just under 9000 of these having a gas boiler to provide heating and hot water.
The Procurement will be split into four lots supporting our existing in-house gas team in all areas – gas Safety inspections north, gas safety inspections south, gas reactive repairs, reactive gas repairs out of hours.
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £729,000 - £739,000 across the initial 12 month term. Broken down into lot 1 gas safety inspections north – estimated £197,000 - £199,500 per annum, lot 2 – gas safety inspections south – estimated £197,000 - £199,500 per annum, lot 3 – Gas reactive repairs - £169,000 - £171,500 per annum, lot 4 reactive gas repairs out of hours - £166,000 - £168,500 per annum
With an estimated contract spend across the potential total 3 year contract term of between £2,187,000 and £2,217,000. Broken down into lot 1 gas safety inspections north – estimated £591,000 - £598,500, lot 2 – gas safety inspections south – estimated £591,000 - £598,500, lot 3 – Gas reactive repairs - £507,000 - £514,500, lot 4 reactive gas repairs out of hours - £498,000 - £505,500
Full details relating to the services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers [at] proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 17th July 2024 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 29th July 2024, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN730257
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
II.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 - Gas Servicing North
Lot 2 - Gas Servicing South
Lot 3 - Gas Reactive Repairs
Lot 4 - Reactive Gas Repairs Out of Hours
Each lot will be evaluated and awarded within its own right, with four separate contract awards. Bidders can tender and be awarded a contract for any or all of the lots tendered.
II.2) Description
II.2.1) Title
Gas Servicing - North
Lot No
1
II.2.2) Additional CPV code(s)
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 50411200 - Repair and maintenance services of gas meters
- 50511200 - Repair and maintenance services of gas pumps
- 50531200 - Gas appliance maintenance services
- 50720000 - Repair and maintenance services of central heating
- 71314310 - Heating engineering services for buildings
II.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
II.2.4) Description of the procurement
Lot 1 - Gas Safety Inspections North.
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £197,000 - £199,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £591,000 - £598,500.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £591,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2027
This contract is subject to renewal
No
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Gas Servicing - South
Lot No
2
II.2.2) Additional CPV code(s)
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 50411200 - Repair and maintenance services of gas meters
- 50511200 - Repair and maintenance services of gas pumps
- 50531200 - Gas appliance maintenance services
- 50720000 - Repair and maintenance services of central heating
- 71314310 - Heating engineering services for buildings
II.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
II.2.4) Description of the procurement
Lot 2 - Gas Safety Inspections South
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £197,000 - £199,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £591,000 - £598,500.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £591,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2027
This contract is subject to renewal
No
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Gas Reactive Repairs
Lot No
3
II.2.2) Additional CPV code(s)
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45331100 - Central-heating installation work
- 50411200 - Repair and maintenance services of gas meters
- 50511200 - Repair and maintenance services of gas pumps
- 50531200 - Gas appliance maintenance services
- 50720000 - Repair and maintenance services of central heating
- 71314310 - Heating engineering services for buildings
II.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
II.2.4) Description of the procurement
Lot 3 - Gas Reactive Repairs
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £169,000 - £171,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £507,000 - £514,500.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £507,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2027
This contract is subject to renewal
No
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2) Description
II.2.1) Title
Reactive Gas Repairs Out of Hours
Lot No
4
II.2.2) Additional CPV code(s)
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 50411200 - Repair and maintenance services of gas meters
- 50511200 - Repair and maintenance services of gas pumps
- 50531200 - Gas appliance maintenance services
- 50720000 - Repair and maintenance services of central heating
- 71314310 - Heating engineering services for buildings
II.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
II.2.4) Description of the procurement
Lot 4 - Reactive Gas Repairs Out of Hours
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
Estimated contract spend is between £166,000 - £168,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £498,000 - £505,500
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £498,000
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2027
This contract is subject to renewal
No
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section III. Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
In the procurement documents
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
29 July 2024
Local time
3:00pm
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.7) Conditions for opening of tenders
Date
29 July 2024
Local time
3:00pm
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.4) Procedures for review
VI.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom