Construction Contract Leads

Section I: Contracting entity

I.1) Name and addresses

BELFAST HARBOUR COMMISSIONERS

Harbour Office, Corporation Square

BELFAST

BT1 3AL

Email

tenders [at] belfast-harbour.co.uk

Telephone

+44 2890554422

Country

United Kingdom

NUTS code

UKN06 - Belfast

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.belfast-harbour.co.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.belfast-harbour.co.uk/corporate/tenders

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.belfast-harbour.co.uk/corporate/tenders

I.6) Main activity

Port-related activities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Multi-Discipline Consultancy Framework

II.1.2) Main CPV code

• 71530000 - Construction consultancy services

II.1.3) Type of contract

Services

II.1.4) Short description

BHC requires a range of construction consultancy services for various development and port related projects within the Belfast Harbour Estate and to meet this requirement, intends to procure a number of framework agreements for the provision of such services. The required consultancy services have been split into the following Lots:

• Lot 1: Civil and Structural Engineer;

• Lot 2: Mechanical and Electrical Engineer;

• Lot 3: Architect;

• Lot 4: Project Manager/ Quantity Surveyor;

• Lot 5: Planning; and

• Lot 6: Environmental.

BHC intends to conduct this tender process by following the procedures laid down in the Utilities Contracts Regulations 2016 (as amended). Interested parties should note however that not all of the services that may be required under any framework agreements awarded will relate to BHC's port activities.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Civil and Structural Engineer

Lot No

1

II.2.2) Additional CPV code(s)

• 71247000 - Supervision of building work
• 71248000 - Supervision of project and documentation
• 71300000 - Engineering services
• 71520000 - Construction supervision services
• 71530000 - Construction consultancy services
• 71540000 - Construction management services

II.2.3) Place of performance

NUTS codes

• UKN06 - Belfast

Main site or place of performance

Belfast Harbour Estate

II.2.4) Description of the procurement

Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Lot value is estimated between £700k and £1,000k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £2M.

II.2) Description

II.2.1) Title

Mechanical and Electrical Engineer

Lot No

2

II.2.2) Additional CPV code(s)

• 71247000 - Supervision of building work
• 71248000 - Supervision of project and documentation
• 71321000 - Engineering design services for mechanical and electrical installations for buildings
• 71322000 - Engineering design services for the construction of civil engineering works
• 71500000 - Construction-related services

II.2.3) Place of performance

NUTS codes

• UKN06 - Belfast

Main site or place of performance

Belfast Harbour Estate

II.2.4) Description of the procurement

Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Lot value is estimated between £50k and £150k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £300k.

II.2) Description

II.2.1) Title

Architect

Lot No

3

II.2.2) Additional CPV code(s)

• 71200000 - Architectural and related services

II.2.3) Place of performance

NUTS codes

• UKN06 - Belfast

Main site or place of performance

Belfast Harbour Estate

II.2.4) Description of the procurement

Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Lot value is estimated between £400k and £600k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £1.2M.

II.2) Description

II.2.1) Title

Project Manager/Quantity Surveyor

Lot No

4

II.2.2) Additional CPV code(s)

• 71000000 - Architectural, construction, engineering and inspection services

II.2.3) Place of performance

NUTS codes

• UKN06 - Belfast

Main site or place of performance

Belfast Harbour Estate

II.2.4) Description of the procurement

Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Lot value is estimated between £150k and £400k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £800k.

II.2) Description

II.2.1) Title

Planning

Lot No

5

II.2.2) Additional CPV code(s)

• 71240000 - Architectural, engineering and planning services
• 71356400 - Technical planning services
• 71400000 - Urban planning and landscape architectural services
• 90712000 - Environmental planning

II.2.3) Place of performance

NUTS codes

• UKN06 - Belfast

Main site or place of performance

Belfast Harbour Estate

II.2.4) Description of the procurement

Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Lot value is estimated between £50k and £150k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £300k.

II.2) Description

II.2.1) Title

Environmental

Lot No

6

II.2.2) Additional CPV code(s)

• 71313000 - Environmental engineering consultancy services
• 90712000 - Environmental planning

II.2.3) Place of performance

NUTS codes

• UKN06 - Belfast

Main site or place of performance

Belfast Harbour Estate

II.2.4) Description of the procurement

Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence around December 2024 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of four (4) years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 4 occasions for 12 months each time. The framework will therefore have a maximum potential duration of 8 years.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Lot value is estimated between £50k and £150k p.a.. Appointment to the framework agreement does not provide any exclusivity or guarantee of any minimum volume of work. The size of projects awarded may vary significantly. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of £300k.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4) Objective rules and criteria for participation

List and brief description of rules and criteria

Further information is available in the PQQ and will be provided in the invitation to tender documents.

III.1.6) Deposits and guarantees required

BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.

III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

As set out in the contract documents.

III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded

Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liabilty in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As specified in the PQQ and tender documents.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure with prior call for competition

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

2 August 2024

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

9 September 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

BHC reserves the right at any time to:

- reject any or all responses and to cancel or withdraw from this procurement at any stage,

- award a contract without prior notice,

- change the basis, the procedures and timescales set out or referred to within the procurement documents, or

- require a bidder to clarify any submissions in writing and/or to provide additional information.

Bidders who wish to participate in this procurement will be required to provide contact details before downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. The costs of responding to this notice and participation in the process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. The tender process has been structured into 6 lots, as described above. Bidders are permitted to apply for one or more lots, and there is no limit on the number

of lots which may be applied for. A maximum of 4 bidders will be appointed to each lot. Please note however that BHC reserves the right to terminate the tender process for any lot at any time, not to award a framework agreement for any lot(s) and furthermore, to award a contract for part of a lot, acting at its discretion.

VI.4) Procedures for review

VI.4.1) Review body

High Court of Justice in Northern Ireland

Royal Courts of Justice, Chichester Street

Belfast

BT1 3JF

Country

United Kingdom

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