Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

CERN

CH - 1211 Geneva 23

Meyrin

Contact

Hugh Alabaster

Email

hugh.alabaster [at] stfc.ukri.org

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://www.ukri.org/councils/stfc/

I.3) Communication

Additional information can be obtained from the above-mentioned address

I.4) Type of the contracting authority

European Institution/Agency or International Organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply of a software solution for CERN’s car sharing service and car fleet management

II.1.2) Main CPV code

• 50111100 - Vehicle-fleet management services

II.1.3) Type of contract

Services

II.1.4) Short description

This Technical Description concerns the supply of a software solution for CERN’s car sharing service and car fleet management.

The estimated value of the activity is 750k – 5M CHF

II.1.5) Estimated total value

Value excluding VAT: 750,000 CHF

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 42961300 - Vehicle location system

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Description of the Procurement: The required software includes:

• A car fleet management software that oversees the operation and maintenance of a group of

vehicles owned by CERN, optimizing efficiency, tracking maintenance schedules, and

monitoring vehicle usage and performance;

• A car sharing software that facilitates the rental of vehicles for short periods, enabling users

to access vehicles on-demand and pay (or not) for usage based on time or distance through a

customer application.

The Supply shall include the following technical deliverables and activities:

• Software licences for approximately 600 vehicles and 1 700 users;

• Configuration, installation, test and launch of the car fleet management and car sharing

software;

• A technical back-office service for daily business (technical issues, statistics);

• Software maintenance, updates and upgrades;

• Training of the CERN personnel;

• If needed for installation at CERN, equipment embedded in the vehicles to host the software;

• For the car sharing software, a customer care service (complaints, improvement requests).

II.3) Estimated date of publication of contract notice

31 July 2024

Section IV. Procedure

IV.1) Description

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI. Complementary information

VI.3) Additional information

Deliveries are currently foreseen over the next years, according to the schedule of the various projects.

Variants may be considered through discussion with CERN at the Market Survey stage.

Options may be considered through discussion with CERN at the Market Survey stage.

CERN is funded by a consortium of global nations and also receives funds from EU sources. It is an NGO (Non-Governmental Organisation) and therefore is not directly subject to EU regulations. This contract is not expected to be bound to any specific EU rules.

Please note that even though the ‘official’ stated deadline on the market survey has passed, the contract remains open until the Invitation to Tender is issued. A Market Survey is merely an expression of interest and does not in any way constitute a commitment to bid. If you are interested in this contract, we encourage you to submit the Pre-Qualification Questionnaire and you are welcome to later decline if you decide you do not wish to proceed.

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