Construction Contract Leads

Section I: Contracting authority/entity

I.1) Name and addresses

Warwickshire County Council

Shire Hall,Market Square

WARWICK

CV344RL

Email

wastetenders [at] warwickshire.gov.uk

Country

United Kingdom

NUTS code

UKG13 - Warwickshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.warwickshire.gov.uk

Buyer's address

www.warwickshire.gov.uk/procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/csw-jets/aspx/Home

Additional information can be obtained from the above-mentioned address

Applications or, where applicable, tenders must be submitted electronically via

https://in-tendhost.co.uk/csw-jets/aspx/Home

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Container provision, haulage and reprocessing/recycling of cardboard, paper and mixed papers from Warwickshire Household Waste Recycling Centres

Reference number

WCC - 19548

II.1.2) Main CPV code

• 90500000 - Refuse and waste related services

II.1.3) Type of contract

Services

II.1.4) Short description

This is a voluntary notice. The procurement is for a below threshold concession contract.

Warwickshire County Council is seeking a Supplier who can provide containers, along with a collection/haulage and a reprocessing/recycling service for cardboard, paper and mixed papers (Goods) arising from Warwickshire County Council Household Waste Recycling Centres (HWRCs).

The Supplier shall provide the Services and pay the Concession Fee for the Goods (cardboard, paper and mixed papers) referred to in the Invitation to Tender from the Contract Commencement Date and on the terms and conditions set out in the Contract documentation.

Full details provided in the ITT and Contract.

The initial contract term will commence on 1st November and will be for a period of 3 years (36 months). However, the Council reserves the right to extend the contract by further periods not exceeding 24 months. This means the maximum possible Contract term is 5 years (60 months) in total.

Please note while the estimated total value of the concession at II.1.5 has been stated at £1.5 million, this is an anticipated figure to allow for changes in the volume of the Goods (cardboard, paper and mixed papers) and market fluctuations. We estimate the actual value over the 5 year period to be closer to £1 million based on historical values and tonnages.

II.1.5) Estimated total value

Value excluding VAT: £1,500,000

II.1.6) Information about lots

This concession is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKG13 - Warwickshire

Main site or place of performance

The Goods (cardboard, paper and mixed papers) will be collected within the County Council boundaries of Warwickshire County Council.

II.2.4) Description of the procurement

It is the responsibility of Warwickshire County Council, as the Waste Disposal Authority to provide HWRCs for members of the public. The material from the HWRCs needs to be managed safely and in line with the waste hierarchy.

The Council manages 8 of its HWRCs in-house and must have contracts in place for the reuse, recycling, recovery or disposal of materials brought to the site by the public or traders.

One of the material streams the Council needs to have a contract for is cardboard, paper and mixed papers. In 2023/24 the total amount of cardboard, paper and mixed paper arising from Warwickshire managed HWRCs was approximately 2,000 tonnes.

Full details provided in the ITT and Contract.

II.2.5) Award criteria

Concession is awarded on the basis of the criteria stated in the procurement documents

II.2.14) Additional information

The procurement is for a below threshold concession contract.

Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW Jets is: https://in-tendhost.co.uk/csw-jets/aspx/Home

Registration and use of CSW Jets is free. All correspondence or clarifications relating to this procurement must be via the CSW JETS correspondence function. If you are having trouble registering with CSW JETS please email us at:

procurement [at] warwickshire.gov.uk

Providers must register on CSW JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement.

During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.2) Administrative information

IV.2.2) Time limit for submission of applications or receipt of tenders

Date

23 August 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Unless terminated and depending on extensions this contract could be reprocured any period between 24 and 60 months.

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

London

Country

United Kingdom

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