Construction Contract Leads

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Category Services

Type

No. of Lots 15

Status Active

Published 19th Sep 2024

Tender Details
Reference	ocds-h6vhtk-049c46
Common Procurement Vocabulary	Repair and maintenance services
Procurement Method	Open procedure
Value	£2,000,000

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Category Services

Type

No. of Lots 15

Status Active

Published 19th Sep 2024

Tender Details
Reference	ocds-h6vhtk-049c46
Common Procurement Vocabulary	Repair and maintenance services
Procurement Method	Open procedure
Value	£2,000,000

Section I: Contracting authority

I.1) Name and addresses

Department of Agriculture Environment and Rural Affairs

BELFAST

Contact

collaboration.cpdfinance-ni.gov.uk

Email

collaboration.cpd [at] finance-ni.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

I.1) Name and addresses

Department of Agriculture Environment and Rural Affairs

Belfast

BT4 3SB

Email

collaboration.cpd [at] finance-ni.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

I.1) Name and addresses

Department of Agriculture Environment and Rural Affairs

Belfast

Email

collaboration.cpd [at] finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps/

I.2) Information about joint procurement

The contract involves joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etendersni.gov.uk/epps

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etendersni.gov.uk/epps

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

DAERA – Multi Departmental – Fleet Servicing and Maintenance (ID 5385157)

Reference number

ID 5385157

II.1.2) Main CPV code

50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

This contract will be for the Repair and Maintenance to Fleet Vehicles and Trailers. The Contract will be divided into 15 Lots. Lots 1-11 will be divided per council area. Lots 12 - 15 is specifically for the servicing and maintenance of HGV vehicles.

II.1.5) Estimated total value

Value excluding VAT: £2,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
15

II.2) Description

II.2.1) Title

LOT 1 - Antrim and Newtownabbey District Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 2 - Ards and North Down District Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 3 - Armagh, Banbridge and Craigavon District Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 4 - Belfast City Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 5 - Causeway Coast and Glens District Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 6 - Derry City and Strabane District Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 7 - Fermanagh and Omagh District Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 8 - Lisburn and Castlereagh District Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 9 - Mid and East Antrim District Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 10 - Mid Ulster District Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 11 - Newry, Mourne and Down District Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 12 - Lorries - Lisburn and Castlereagh District Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 13 - Lorries - Belfast City Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 14 - Lorries - Causeway Coast and Glens

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

LOT 15 - Lorries - Fermanagh and Omagh District Council

Lot No

II.2.2) Additional CPV code(s)

50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.2.3) Place of performance

NUTS codes

UKN - Northern Ireland

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Two further periods of Twelve months each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does not improve to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may in accordance with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement competitions for a period of up to three years.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

25 October 2024

Local time

3:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 23 January 2025

IV.2.7) Conditions for opening of tenders

Date

25 October 2024

Local time

3:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

The UK does not have any such bodies with responsibility for review/appeal or mediation procedures

Belfast

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

CPD will comply with the Public Contracts Regulations 2015 (as amended) and where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful. tenderers to challenge the award decision before the contract is entered into.