Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

DERBY CITY COUNCIL

The Council House, Corporation Street

Derby

DE12FS

Email

procurement [at] derby.gov.uk

Telephone

+44 1332640768

Country

United Kingdom

NUTS code

UKF11 - Derby

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.derby.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.eastmidstenders.org/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.eastmidstenders.org/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TD2166 - Measured term contract for Hard Landscape Maintenance and Minor Works on Parks and Play Areas

Reference number

TD2166 (DN741781)

II.1.2) Main CPV code

• 45112700 - Landscaping work

II.1.3) Type of contract

Works

II.1.4) Short description

Derby City Council (the Council) is undertaking this procurement to establish a measured term contract for hard landscape maintenance and minor works on parks and play areas.

The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015.

The initial contract period is 3 years; the contract is estimated to commence 23/12/2024 and expire 22/12/2027. There will be an option to extend the contract for 2 years in annual increments.

There is a maximum budget of £500,000 for the full five years.

Please note suppliers wishing to express interest and obtain the documentation must do so by 14:00 on Sunday 20th October 2024. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

The deadline for returns is 14:00 on Monday 21st October 2024.

Documents are available at www.eastmidstenders.org

(https://www.eastmidstenders.org)

Please search for TD2166 or DN741781.

Please note: we will only accept expressions of interest through the e-tendering system.

II.1.5) Estimated total value

Value excluding VAT: £500,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 45112710 - Landscaping work for green areas
• 45112711 - Landscaping work for parks
• 45112720 - Landscaping work for sports grounds and recreational areas
• 45112723 - Landscaping work for playgrounds
• 77313000 - Parks maintenance services

II.2.3) Place of performance

NUTS codes

• UKF11 - Derby

Main site or place of performance

All parks, open spaces and play areas in Derby City Council ownership.

II.2.4) Description of the procurement

Derby City Council (the Council) is undertaking this procurement to establish a measured term contract for hard landscape maintenance and minor works on parks and play areas.

The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015.

The initial contract period is 3 years; the contract is estimated to commence 23/12/2024 and expire 22/12/2027. There will be an option to extend the contract for 2 years in annual increments.

There is a maximum budget of £500,000 for the full five years.

Please note suppliers wishing to express interest and obtain the documentation must do so by 14:00 on Sunday 20th October 2024. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

The deadline for returns is 14:00 on Monday 21st October 2024.

Documents are available at www.eastmidstenders.org

(https://www.eastmidstenders.org)

Please search for TD2166 or DN741781.

Please note: we will only accept expressions of interest through the e-tendering system.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6) Estimated value

Value excluding VAT: £500,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

23 December 2024

End date

22 December 2027

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

There will be an option to extend the contract for 2 years in annual increments.

II.2.14) Additional information

Please note suppliers wishing to express interest and obtain the documentation must do so by 14:00 on Sunday 20th October 2024. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

The deadline for returns is 14:00 on Monday 21st October 2024.

Documents are available at www.eastmidstenders.org

(https://www.eastmidstenders.org)

Please search for TD2166 or DN741781.

Please note: we will only accept expressions of interest through the e-tendering system.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

21 October 2024

Local time

2:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

21 October 2024

Local time

3:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Derby City Council

The Council House, Corporation Street

Derby

DE12FS

Email

procurement [at] derby.gov.uk

Telephone

+44 1332640768

Country

United Kingdom

Internet address

https://www.derby.gov.uk/

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice.

If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).

Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the

award decision before the contract is entered into.

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