Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Hampshire County Council

The Castle

Winchester

SO23 8UJ

Contact

Procurement Support Team

Email

procurement.support [at] hants.gov.uk

Country

United Kingdom

NUTS code

UKJ36 - Central Hampshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.hants.gov.uk/

Buyer's address

https://in-tendhost.co.uk/hampshire/aspx/Home

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/hampshire/aspx/Home

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://in-tendhost.co.uk/hampshire/aspx/Home

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework for the Manufacture, Supply and Installation of Bespoke Lock Gates for Basingstoke Canal

Reference number

UN24758

II.1.2) Main CPV code

• 44212383 - Lock gates

II.1.3) Type of contract

Supplies

II.1.4) Short description

Hampshire County Council (the Authority) invites applications from suitably experienced organisations who wish to tender for the Framework for the Manufacture, Supply & Installation of Lock Gates for Basingstoke Canal.

The framework will consist of a single lot covering delivery of all works and supplies in the Framework Specification at Annex 1. The Authority intends to appoint a maximum of 3 suppliers to the Framework.

The Framework Agreement is due to commence on 22 April 2025 and will be for a period of 4 years to 21 April 2029.

Hampshire County Council will be the lead contracting authority, with the framework available for use by the following contracting authorities: Hampshire County Council and Surrey County Council.

The Authority may enter into Call-off Contracts with a Framework Supplier at any time during the term of the Framework Agreement, up until the date of expiry, by following the Call-off Procedure as detailed in the ITT and the Framework Specification. Call-off contracts will be awarded under the framework following a Cascade approach.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender by no later than 14:00 hrs on 22 January 2025.

II.1.5) Estimated total value

Value excluding VAT: £336,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 03419000 - Timber
• 45421148 - Installation of gates

II.2.3) Place of performance

NUTS codes

• UKJ25 - West Surrey
• UKJ26 - East Surrey
• UKJ3 - Hampshire and Isle of Wight

Main site or place of performance

Installation of lock gates will be required on Basingstoke Canal. Hampshire County Council and Surrey County Council own the Basingstoke Canal, with approximately half each lying within each jurisdiction.

II.2.4) Description of the procurement

The Basingstoke Canal Authority (BCA) (a local Council partnership hosted by Hampshire County Council) (HCC) manages the Basingstoke Canal for HCC and Surrey County Council (SCC) - the owners of the waterway since 1976. The Canal was restored by Countryside Rangers, Canal Society Volunteers and Manpower Services Commission Job Creation workers. They rebuilt the lock gates in a converted workshop using timber supplied by SCC.

The BCA was formed in 1990 to manage the restored waterway and initially continued to build the lock gates themselves "in house". In the mid-1990s changes in staffing and the cessation of the "job creation" Apprentices' Scheme led to lock gates being procured externally from specialist suppliers.

Since 2016 lock gates have been procured through a multi-supplier framework of oak specialist joiners. Historically, the gates have been delivered to the Canal by the supplier but are moved to site and installed by the Canal Authority staff.

Hampshire County Council (the Authority), on behalf of the BCA, intends to establish a multi-supplier framework for the provision of manufacture, delivery and installation of lock gates for Basingstoke Canal, including supporting measurement services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

22 April 2025

End date

21 April 2029

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

In accordance with Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 3

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2024/S 000-022477

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

22 January 2025

Local time

2:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

22 January 2025

Local time

2:01pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Instructions how to download tender documents

This procurement will be undertaken using an e-tendering system (In-tend) which can be found at: https://in-tendhost.co.uk/hampshire.

Tenderers are required to register their company details on In-tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire/ under the HELP tab.

If you are not currently a registered supplier please register your company via the Company Details Tab at the top of the screen. Please note the email address used when registering as a new supplier should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this email address. Please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account.

Once you have registered, or if you already are a registered supplier, please Log On. Once in the website, click on Tenders on the top bar, scroll down to Current and then search for the title of this project for further information. If you wish to express interest please click on Express Interest. Tender documents will then be available for download.

How to submit a tender using the In-tend web site:

Log into the In-tend website. Once you have Expressed an Interest, the tender documents can be found in your My Tenders folder. Once you have located the tender you require, click on the View Details button of this project then click on the ITT Documents Tab. Scroll down the page to where it says Tender Documents Received and view all tender documents received. Click on the View button. Download the documents as required.

If we have chosen to use an interactive questionnaire, this will be located under My Tender Return. This will vary depending on the tender. When you have completed your tender, scroll down to the Attach Documents button and search for your saved document/s. Upload the documents back on to the website and click on the Red Submit Return Button. This will submit your tender. If successfully uploaded, the system will issue a confirmation receipt.

If you cannot see the receipt due to Popup Blocker you will be able to view the receipt on the History Tab.

Documents must be uploaded using Word/Excel or PDF format.

Opting In and Out

Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response.

The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring that you no longer want to receive any further communication in relation to the this tender along with the opportunity of providing comments and feedback for this decision.

You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

London

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

The Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting such proceedings had arisen. The Court may extend the time-limit for starting proceedings where the Court considers that there is good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been concluded, the Court may set aside the decision to award the Contract or order the Contracting Authority to amend any document and may award damages. If the Contract has been concluded, the Court may only award damages, or where the award procedures have not been followed correctly, declare the Contract to be ineffective.

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