Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Southend City Council

Civic Centre, Victoria Avenue

Southend on Sea

SS2 6ER

Contact

Ms Procurementops

Email

procurementops [at] southend.gov.uk

Telephone

+44 1702215000

Country

United Kingdom

NUTS code

UKH31 - Southend-on-Sea

Internet address(es)

Main address

http://www.southend.gov.uk/

Buyer's address

http://www.southend.gov.uk/

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://procontract.due-north.com

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://procontract.due-north.com

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

SCC - TC04 Servicing, Maintenance and Responsive Repairs to Fire Alarms, Emergency Lighting and Disabled Toilet Alarms in Public Buildings within the City of Southend on Sea

Reference number

DN753041

II.1.2) Main CPV code

• 50700000 - Repair and maintenance services of building installations

II.1.3) Type of contract

Services

II.1.4) Short description

Southend on Sea City Council is seeking to engage an experienced and qualified contractor to fulfil statutory servicing, maintenance and responsive repairs and maintenance to fire alarms, emergency lighting and disabled toilet alarms in Public Buildings (excluding Housing Stock) and delegated properties (i.e. Schools and Community Buildings). The contract will also include the provision of fire alarm monitoring for unattended properties and a 24-hour response to call outs with a 1-hour response time in respect to some buildings. The contract will include a planned service and maintenance schedule and schedule of rates for repairs and new works.

The procurement will be conducted electronically via the Council's e-tender facility Pro-Contract https://procontract.due-north.com. Your organisation will need to register on the e-tender system where registration is free of charge. Once you have registered you will need to express an interest in this opportunity (E-Tender Project ID: DN753041), then look at 'My Opportunities' where you will be able to view all the tender documents. Any tender queries in relation to this project must be raised as a clarification request via the messaging portal on the e-tender facility.

II.1.5) Estimated total value

Value excluding VAT: £480,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 31518200 - Emergency lighting equipment
• 31625200 - Fire-alarm systems
• 45312100 - Fire-alarm system installation work

II.2.3) Place of performance

NUTS codes

• UKH31 - Southend-on-Sea

II.2.4) Description of the procurement

Southend on Sea City Council is seeking to engage an experienced and qualified contractor to fulfil statutory servicing, maintenance and responsive repairs and maintenance to fire alarms, emergency lighting and disabled toilet alarms in Public Buildings (excluding Housing Stock) and delegated properties (i.e. Schools and Community Buildings). The contract will also include the provision of fire alarm monitoring for unattended properties and a 24-hour response to call outs with a 1-hour response time in respect to some buildings. The contract will include a planned service and maintenance schedule and schedule of rates for repairs and new works.

All potential contractors must hold BAFE SP203-1 Fire Detection and Alarm Systems (Design, Installation, Commissioning, Maintenance) or equivalent and BAFE SP203-4 Emergency Lighting Systems (Design, Installation, Commissioning, Maintenance) or equivalent. The duration of the contract is for 3 years with the option to extend for up to an additional 3 years. The contract will be let under a JCT Measured Term Contract.

The procurement will be conducted electronically via the Council's e-tender facility Pro-Contract https://procontract.due-north.com. Your organisation will need to register on the e-tender system where registration is free of charge. Once you have registered you will need to express an interest in this opportunity (E-Tender Project ID: DN753041), then look at 'My Opportunities' where you will be able to view all the tender documents. Any tender queries in relation to this project must be raised as a clarification request via the messaging portal on the e-tender facility.

II.2.5) Award criteria

Quality criterion - Name: Technical Questions / Weighting: 40%

Price - Weighting: 60%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

Yes

Description of renewals

The duration of this contract is 3 years (until 31st May 2028) with an option to extend for up to a further 3 years (until 31st May 2031).

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN753041.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

15 January 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

15 January 2025

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Public Procurement Review Services

London

Country

United Kingdom

• Share
• Share
• Share