Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Sprowston Town Council

Recreation Ground Road

Norwich

NR78EW

Contact

Guy Ranaweera

Email

townclerk [at] sprowston-tc.gov.uk

Telephone

+44 1603408063

Country

United Kingdom

NUTS code

UKH15 - Norwich and East Norfolk

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://sprowston-tc.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.contractsfinder.service.gov.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Contract for LED Conversion; Management and Maintenance of Sprowston Town Council Streetlights

II.1.2) Main CPV code

• 50232100 - Street-lighting maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Sprowston Town Council currently has a mixture of street lighting types. We own approximately 700 non-LED streetlights which require conversion to LED lighting. In addition, the Council owns approximately 140 existing LED lights of varying ages and specification.

The Council is also looking for concurrent implementation of a Central Management System (to be managed by the successful bidder) that will allow real time or near-real time fault self-reporting across our entire lighting stock. The Central Management System must also support bespoke, programmable, part-night lighting and/or dimming profiles on a column-by-column or street-by-street basis.

Lastly, we require all of the above to be managed and maintained by the successful bidder, for the duration of the contract.

Contract to be issued by 12th March 2025, with the project to commence as soon as possible after that date.

II.1.5) Estimated total value

Value excluding VAT: £300,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50232100 - Street-lighting maintenance services

II.2.3) Place of performance

NUTS codes

• UKH - East of England

Main site or place of performance

Sprowston Town Council's geographical boundary.

II.2.4) Description of the procurement

Sprowston Town Council currently has a mixture of street lighting types. We own approximately 700 non-LED lights which require conversion to LED. The majority of these lights are in the region of 25 to 30 years old. In addition, the Council owns approximately 140 existing LED lights of varying ages and specification. Of these, approximately 22 LED lights were installed on new-build housing estates by a mix of housing developers. The remaining 118 have been installed on an ad-hoc basis as replacements for irreparable sodium lights.

Objectives of this Scheme

A. Improve lighting quality and reliability.

B. Reduce street lighting energy usage and carbon emissions.

C. Reduce street lighting maintenance costs.

D. Reduce fault detection time and time-to-repair; achieving this by virtue of a fully managed Central Management System (CMS) to which all lights self-report faults.

E. Gain the ability to fully remotely control and adjust the attributes of individual lights and groups of lights, as and when need and as often as needed.

This tender is for one agreement, divided into three parts (none of which are "lots"):

Part 1: Conversion of Sprowston Town Council's non-LED Streetlights to LEDs of a specification suitable for footway lighting, as per the Highways Act 1980

Part 2: Supply and installation of a Central Management System (CMS) for the entirety of Town Council's lighting stock (including the newly converted LEDs and any pre-existing LEDs)

Part 3: Annual management and maintenance of Sprowston Town Council's streetlights (including the newly converted LEDs and any pre-existing LEDs - as per part 1) and the new Central Management System (as per part 2).

The Council wishes to award a single contract covering all three parts.

Contract to be issued by 12th March 2025, with the project to commence as soon as possible after that date.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £300,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

12 March 2025

End date

31 March 2027

This contract is subject to renewal

Yes

Description of renewals

After the initial contract period of two year, the maintenance contract will be renewable on an annual basis.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

Section III. Legal, economic, financial and technical information

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

24 January 2025

Local time

4:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 25 April 2025

IV.2.7) Conditions for opening of tenders

Date

3 February 2025

Local time

10:00am

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Public Procurement Review Service

London

Country

United Kingdom

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