Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

NHS Wales Shared Services Partnership

Alder House, Alder Court, St Asaph Business Park

St Asaph

LL17 0JL

Contact

Samuel George Hughes

Email

samuel.hughes2 [at] wales.nhs.uk

Telephone

+44 1745366793

Country

United Kingdom

NUTS code

UKL - Wales

Internet address(es)

Main address

http://nwssp.nhs.wales/ourservices/procurement-services/

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk/home.html

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk/home.html

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://etenderwales.bravosolution.co.uk/home.html

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

BCU-OJEU-57084- Service, Maintenance and Reconditioning of Wheelchairs and Associated Equipment within Betsi Cadwaladr University Health Board

Reference number

BCU-OJEU-57084

II.1.2) Main CPV code

• 50421100 - Repair and maintenance services of wheelchairs

II.1.3) Type of contract

Services

II.1.4) Short description

Betsi Cadwaladr University Health Board (referenced to from here on in as BCUHB) are seeking to appoint a suitably qualified and experienced contractor to provide the Service, Maintenance and Reconditioning of Wheelchairs and associated items across the Health Board.

The Health Board require a fully comprehensive package to be provided by the successful supplier- a detailed breakdown of the requirement is included within the Specification document that accompanies this Invitation to Tender.

The requirement is split into two (2) specified lots:

Lot 1- Service and Maintenance of Wheelchairs and Associated Equipment

Lot 2- Reconditioning of Wheelchairs and Associated Equipment

The term of the contract will be 3 years with an option to extend, at the sole discretion of the Contracting Authority, for two additional 12 month periods.

Betsi Cadwaladr Health Board recognises the importance of the Welsh language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Health Board into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders.

Full details outlining the scope of the works are contained within the eTender Wales Invitation to Tender.

The tender will be awarded to the most economically advantageous tender based on 40% quality and 60% cost as detailed in the ITT document.

Please note that the tender closing date is 11/03/2025 at midday and any late submissions will not be considered.

The etenderwales bravosolution ref: project_57084 and itt_115299. Please direct all queries relating to this tender via the messaging function of the Bravo portal.

More details can be found at https://etenderwales.bravosolution.co.uk

II.1.5) Estimated total value

Value excluding VAT: £900,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lot 1- Fully Comprehensive Service and Maintenance

Lot No

1

II.2.2) Additional CPV code(s)

• 33193120 - Wheelchairs
• 50421100 - Repair and maintenance services of wheelchairs
• 33193225 - Wheelchair tyres
• 33193224 - Wheelchair wheels
• 33193222 - Wheelchair frames
• 33193220 - Parts and accessories for wheelchairs
• 33193200 - Parts and accessories for invalid carriages and wheelchairs

II.2.3) Place of performance

NUTS codes

• UKL13 - Conwy and Denbighshire
• UKL12 - Gwynedd
• UKL11 - Isle of Anglesey
• UKL23 - Flintshire and Wrexham

II.2.4) Description of the procurement

Betsi Cadwaladr University Health Board (referenced to from here on in as BCUHB) are seeking to appoint a suitably qualified and experienced contractor to provide the Service, Maintenance and Reconditioning of Wheelchairs and associated items across the Health Board.

The Health Board require a fully comprehensive package to be provided by the successful supplier- a detailed breakdown of the requirement is included within the Specification document that accompanies this Invitation to Tender.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

2 x Optional 12 Month Extension Periods

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 2- Reconditioning of Wheelchairs and Associated Equipment

Lot No

2

II.2.2) Additional CPV code(s)

• 33193000 - Invalid carriages, wheelchairs and associated devices
• 33193100 - Invalid carriages and wheelchairs
• 33193120 - Wheelchairs
• 33193121 - Motorised wheelchairs
• 33193200 - Parts and accessories for invalid carriages and wheelchairs
• 33193220 - Parts and accessories for wheelchairs
• 33193222 - Wheelchair frames
• 33193223 - Wheelchair seats
• 33193224 - Wheelchair wheels
• 33193225 - Wheelchair tyres
• 50421100 - Repair and maintenance services of wheelchairs

II.2.3) Place of performance

NUTS codes

• UKL11 - Isle of Anglesey
• UKL12 - Gwynedd
• UKL13 - Conwy and Denbighshire
• UKL23 - Flintshire and Wrexham

II.2.4) Description of the procurement

Betsi Cadwaladr University Health Board (referenced to from here on in as BCUHB) are seeking to appoint a suitably qualified and experienced contractor to provide the Service, Maintenance and Reconditioning of Wheelchairs and associated items across the Health Board.

The Health Board require a fully comprehensive package to be provided by the successful supplier- a detailed breakdown of the requirement is included within the Specification document that accompanies this Invitation to Tender.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

2 x Optional 12 Month Extension Periods

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Key Performance Indicators (KPI’s) will be used as part of the contract to monitor performance. A copy of the KPI’s will be discussed upon award of this tender

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

11 March 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

11 March 2025

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147568

(WA Ref:147568)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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