Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Devon County Council

County Hall, Topsham Road

Exeter

EX2 4QD

Contact

Mrs Ejovwoke Barovbe

Email

ejovwoke.barovbe [at] devon.gov.uk

Telephone

+44 1392380274

Country

United Kingdom

NUTS code

UKK43 - Devon CC

Internet address(es)

Main address

http://www.devon.gov.uk

Buyer's address

http://www.devon.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.supplyingthesouthwest.org.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.supplyingthesouthwest.org.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

CP2549-24: Devon and Somerset Standing List of Approved Contractors (SLoAC) 2025

Reference number

DN756345

II.1.2) Main CPV code

• 45000000 - Construction work

II.1.3) Type of contract

Works

II.1.4) Short description

The Devon & Somerset Standing List of Approved Contractors (SLoAC) provides a set of pre-qualified contractors for Maintenance, Improvement, and Building Works up to £2,000,000 per project, with most works ranging between £5,000 and £250,000, and for works below £5,000.

SLoAC 2025 will replace the existing SLoAC, which has been in operation since 1st April, 2016, and will expire on 31st March, 2025. All interested contractors, including those currently on the existing list must re-apply to join SLoAC 2025. SLoAC 2025 is anticipated to commence April 2025, and will run for 4 years (until 31st March 2029) with a break clause at the end of the second year (31st March 2027) and an option to extend for a further 4 years in 2 years increment (until 31st March 2033) at the Authority's discretion.

The SLoAC will be re-opened periodically (anticipated to be annually) in order to enable contractors to apply to join the list. If in the Authority’s reasonable opinion, specific work categories have sufficient numbers of contractors in a work category, the Authority reserves the right not to open those work categories to new applications to prevent having excessive numbers of contractors. In this initial application period no limit will be set to the number of contractors that will be accepted into a work category. The Authority also reserves the right to include additional works categories when the arrangement is reopened.

Contractors will be appointed to the SLoAC based on achieving certain minimum standard through pass/fail questions. The award of specific projects will be subject to a competitive procurement process for each individual project. Only approved contractors on the SLoAC will get an opportunity to be selected to participate in a competitive processes when a need arises. To be approved, contractors must obtain and maintain accreditation from our Comprehensive Accreditation Service Provider.. This is not a condition of joining the SLoAC but a condition for being selected to take part in a competitive process when a need arises.

The SLoAC is open to use by other public bodies within Devon and Somerset.

Devon County Council will be hosting a virtual Tender Launch Event via Microsoft Teams on Thursday 6th February 2025 11:00 - 12:30. This will be an opportunity to discuss the service, ask questions, and help bidders navigate around the tender documentation and the procurement process. This event will be recorded and will be uploaded to ProContract alongside the presentation shortly afterward.

If you would like to attend this event, please complete the following Tender Launch Event form so that we can send you an invite link -

https://forms.office.com/Pages/ResponsePage.aspx?id=gzehjWjLP0S7S5l_d_1b-9hjx28RpvxAptIBOgU_APNUM0c3T0VPUVkyTUdZNVE3RDJPM0lDWUdaMi4u

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKK23 - Somerset
• UKK4 - Devon

II.2.4) Description of the procurement

The SLoAC is divided into 37 work categories, including 31 general and specialist categories, 5 general agricultural categories, and a Principal Contractor category. Some of the most used work categories include Refurbishment and Repair, Heating, Roofing, Windows and Doors, New Build and Extension, and Agricultural Building - Build, Repair, and Maintenance. Contractors may apply for as many work categories as they wish to be active in.

Devon has been subdivided into 8 geographical areas, plus the Torbay and Plymouth unitary authority areas, and Somerset into 5 geographical areas for the purpose of the SLoAC. Contractors may choose to operate in any number of these areas, subject to qualification.

General and Specialist Work Categories are:

Access roads (non highways), parking areas and external hard landscaping - maintenance and construction

Air Conditioning (Specialist Category)

Asbestos Removal and Encapsulation (Specialist Category)

Asbestos Surveying (Specialist Category)

Automatic doors

Building Management Systems (Controls)

Building – New Build and Extension

Building - Refurbishment and Repair

Demolition

Doors and Windows Aluminium

Doors and Windows Upvc

Doors and Windows Timber

Drain Clearance, repairs and Surveys

Electrical (Specialist Category)

Fencing

Fire Alarm Systems (Specialist Category)

Floor Covering (carpet and vinyl)

Heating - Gas (Specialist Category)

Heating – Oil (Specialist Category)

Intruder Alarm Systems

Laboratory Installation, Refurbishment and Maintenance

Lifts and Escalators

Lightning Protection Systems

Playground Surfacing/Construction

Playground Inspection (Specialist Category)

Roofing – Flat

Roofing - Pitched

Soft Landscaping and Planting

Swimming Pools

Work on Historic and Listed Buildings (eg stone masons etc)

Ventilation

Agricultural Work Categories are:

Agricultural Buildings – supply and erection

Agricultural Buildings – repair and maintenance

Silage Clamp construction, repair and maintenance

Slurry Store construction, repair and maintenance

Agricultural Water Supply Construction, repair and maintenance

Principal Contractor work category – This is not a standalone work category. Application for inclusion in this category must be made in conjunction with at least one other work category.

The Authority also reserves the right to include additional works categories when the arrangement is reopened.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End date

31 March 2029

This contract is subject to renewal

Yes

Description of renewals

There is an option to extend for a further four years, in two year increments, at the Authority's discretion. The SLoAC may be reprocured upon expiry.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2024/S 000-041063

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

28 February 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

28 February 2025

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Public Bodies Entitled to Use SLoAC

The following is an indicative list which gives examples of the Public Sector organisations which currently exist (and their successors) in Devon and which therefore may utilise this arrangement:

County Councils:

Devon County Council

District Councils (including Housing Authorities):

Exeter City Council, East Devon District Council, Mid Devon District Council, North Devon District Council. South Hams District Council, Teignbridge District Council, Torridge District Council, West Devon Borough Council,

Unitary Authorities:

Somerset Council

Torbay Council

Plymouth City Council

Independent Organisations that were formally part of the local authority

Any organisation within the geographical boundaries of Devon, Somerset, Torbay & Plymouth that were formally in local authority control that provide the following or other services – library service, children’s centres, child services, youth services, trading standards, school catering services, ICT services, Finance services, HR Services, adult community learning, heritage services, adult learning disability services, skills & learning services, highways term maintenance contractors (for depot maintenance) - These services currently comprise of CaterEd, DELT Shared Services, South West Norse, Somerset Skills and Learning, Somerset Support for Education, Somerset Heritage Trust but are likely to expend into additional new organisations over the next 4 years.

Fire Services: Devon & Somerset Fire & Rescue Service

Police Services: Avon & Somerset Police (Somerset Only), Devon & Cornwall Police (Devon Only)

Universities: University of Exeter, University of Plymouth, University of St Mark & St John T/A Plymouth Marjon University

Maintained Schools: Any school within Devon, Somerset, Torbay & Plymouth

Academies: Any academy within the geographical boundaries of Devon, Somerset, Torbay & Plymouth, created via the Academies Act 2010 that are either currently in existence (see appendix 9b) or that may come into existence during the term of the SLoAC.

Further Education Colleges: Bicton College, Bridgwater College, Dartington College, Exeter College, Petroc College, Plymouth College, Plymouth College of Art & Design, Richard Huish College, Somerset College, South Devon College, Strode College, Cornwall College

National Park Authorities: Dartmoor National Park, Exmoor National Park

Libraries Unlimited

New Authorities formed within Devon due to Local Government Reorganisation will be entitled to use the SLoAC

VI.4) Procedures for review

VI.4.1) Review body

The High Court of Justice

The Royal Court of Justice, The Strand

London

WC2A 2LL

Country

United Kingdom

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